# actiTIME

> Timesheets with project budgets, billing and a self-hosted option

actiTIME is timesheet software that ties tracked hours to tasks, budgets, costs and client billing. Teams log time in a weekly timesheet or calendar, managers approve it, and reports show overtime, estimates against actuals and profit and loss. It is sold as an online subscription, as a one-time self-hosted license, and as a free version for up to 3 users with reduced functionality.

- **Category:** Time Tracking
- **Made by:** actiTIME Inc (since 2004)
- **Website:** https://www.actitime.com
- **Runs on:** Web, iOS, Android, Browser extension
- **Facts last checked:** Oct 6, 2026

## Pricing

actiTIME has a free plan. Paid plans start at $5 per user / month, billed yearly ($6 for up to 40 users).

- **Pricing model:** Free plan
- **Free plan:** Free actiTIME Online for 1 to 3 users with limited functionality: no approvals, overtime, task estimates, budgets, custom fields, API, Chrome extension, Zapier or QuickBooks integration.
- **Free trial:** 30-day free trial, no credit card required.

| Plan | Price | What you get |
| --- | --- | --- |
| Free | $0 | 1 to 3 users on actiTIME Online with limited functionality, unlimited customers, projects and tasks, and CSV reports. |
| Online, 41-200 users | $5 per user / month, billed yearly ($6 billed monthly) | The full online product at the lower rate that applies to accounts with 41 to 200 active users. |
| Online, 1-40 users | $6 per user / month, billed yearly ($7 billed monthly) | Full functionality in the cloud, with the API, QuickBooks and Zapier integrations, the mobile app, the Chrome extension and daily backups. |
| Self-Hosted | $120 one-time per user | Installed on your own Windows or Unix server, with direct database access. Minor upgrades are free; major upgrades cost 100% of the initial price. |
| Online, 200+ users | $1,250 per month for unlimited users, billed yearly ($1,500 billed monthly) | A fixed cost for accounts with more than 200 users, in place of per-user pricing. |

Read from https://www.actitime.com/pricing on Oct 6, 2026. Prices change, so confirm with actiTIME before buying.

## Ways to pay less

- **$1 less per user a month with yearly billing** (Annual discount): The pricing calculator shows $6 per user a month billed yearly against $7 billed monthly for up to 40 users, and $5 against $6 for 41 to 200 users. Source: https://www.actitime.com/pricing
- **Discounted rates for nonprofits** (Nonprofit): The pricing FAQ says actiTIME offers discounted rates for nonprofit organizations that contact support. No percentage is published. Source: https://www.actitime.com/pricing
- **One-time Self-Hosted license at $120 per user** (Lifetime license): actiTIME Self-Hosted is a one-time payment of $120 per user in place of a subscription, with a fixed-cost option for unlimited users. Source: https://www.actitime.com/pricing-self-hosted

## Key features

- **Timesheets and calendar:** Time is entered in a weekly timesheet or as start and stop time cards on a calendar, with comments, overtime and leave. Timesheets can be locked and sent for approval.
- **Task management:** Tasks carry estimates, deadlines, priorities, assignments and custom workflow statuses, and a Kanban view shows progress across a project.
- **Budgets:** Time, cost and billing budgets can be set for tasks, projects and customers, over a date range or the lifetime of the work, in any number.
- **Reports:** Reports cover staff performance, overtime, leave balances, estimated against actual time, billing summaries and profit and loss, with charts and CSV export.
- **Billing and invoicing:** Billable amounts come from billing rates and logged time, and invoices are generated from them. A QuickBooks Online integration passes time data to accounting.
- **Online or self-hosted:** actiTIME Online runs in a browser on Amazon servers with daily backups. The self-hosted edition runs on an internal server, and both offer a REST API.

## Good for

- Project teams that track budgets and profitability by task
- Companies that must keep timesheet data on their own server
- Teams of up to 3 that can work with a reduced free version

## Worth knowing

- The free version stops at 3 users and omits approvals, overtime, budgets, task estimates, custom fields, the API and the Chrome extension.
- actiTIME Online is browser-only: there is no desktop app, only iOS and Android apps and a Chrome extension.
- Self-Hosted maintenance falls to your own IT staff, major upgrades cost 100% of the initial price, and engineer sessions are $40 an hour.
- Listed prices exclude taxes.

## Works with

QuickBooks Online, Zapier, actiPLANS

**Tags:** Time tracking, Reports, Invoicing, Tasks, Self-hostable, One-time purchase, Public API

## Alternatives

- [Clockify](https://toolgpa.com/tools/clockify): Team time tracker and timesheets with a free plan for 5 users. [Compare](https://toolgpa.com/compare/actitime-vs-clockify)
- [Toggl](https://toolgpa.com/tools/toggl-track): Team time tracker with billing reports and capacity planning. [Compare](https://toolgpa.com/compare/actitime-vs-toggl-track)
- [TimeCamp](https://toolgpa.com/tools/timecamp): Time tracking with attendance, billing and a free plan for any team. [Compare](https://toolgpa.com/compare/actitime-vs-timecamp)
- [Harvest](https://toolgpa.com/tools/harvest): Time tracking that turns logged hours into client invoices. [Compare](https://toolgpa.com/compare/actitime-vs-harvest)
- [Kimai](https://toolgpa.com/tools/kimai): Open-source time tracking with invoicing, self-hosted or cloud. [Compare](https://toolgpa.com/compare/actitime-vs-kimai)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 6, 2026:

- https://www.actitime.com/pricing
- https://www.actitime.com/pricing-self-hosted
- https://www.actitime.com/free-time-tracking-software
- https://www.actitime.com/actitime-self-hosted
- https://www.actitime.com/actitime-mobile-app
- https://www.actitime.com/all-actitime-features
- https://www.actitime.com/integrations
- https://www.actitime.com/about-us

Page: https://toolgpa.com/tools/actitime
Listed by ToolGPA (toolgpa.com).