# ActiveCollab

> Project workspace with time tracking and invoicing for service teams

ActiveCollab is a project management and collaboration workspace aimed at agencies and other service businesses. It combines tasks in list, Kanban and Gantt views with time tracking, chat and discussions, and its top plan adds invoicing, budgeting and workload planning. Client users are free on every plan, and a self-hosted edition is sold as a one-time license.

- **Category:** Project Management
- **Made by:** ActiveCollab Inc. (since 2006)
- **Website:** https://activecollab.com
- **Runs on:** Web, macOS, Windows, iOS, Android
- **Facts last checked:** Oct 6, 2026

## Pricing

ActiveCollab is a paid product with a free trial, starting at $12.50 / month flat for up to 3 members, billed yearly.

- **Pricing model:** Free trial
- **Free plan:** None.
- **Free trial:** 14-day free trial with every feature unlocked, no credit card required.

| Plan | Price | What you get |
| --- | --- | --- |
| Plus | $12.50 per month flat for 3 seats, billed yearly ($15 billed monthly) | Up to 3 members, unlimited projects and free clients, list, Kanban and Gantt views, time tracking, chat and 10GB of storage. |
| Pro | $10 per user / month, billed yearly ($11 billed monthly) | Unlimited members, time and expense reporting, the MCP server, Zapier, Slack and webhook integrations, and 125GB of storage (100GB on monthly billing). |
| Pro+ (Get Paid) | $15 per user / month, billed yearly ($17 billed monthly) | Adds invoicing, estimates, project budgets and profitability, workload and capacity planning, team timesheets, payment gateways and QuickBooks. |
| 100+ seats | $3.50 per user / month, billed annually | Volume rate for teams with 100 or more seats, arranged through a demo call with the sales team. |
| Self-Hosted | Custom | One-time perpetual license installed on your own server, with unlimited users, projects and storage and one year of support and upgrades. |

Read from https://activecollab.com/pricing on Oct 6, 2026. Prices change, so confirm with ActiveCollab before buying.

## Ways to pay less

- **Up to 17% off with yearly billing** (Annual discount): Yearly billing lowers Plus from $15 to $12.50 per month, Pro from $11 to $10 per user and Pro+ from $17 to $15 per user. The pricing page labels this as saving up to 17%. Source: https://activecollab.com/pricing
- **50% off for educational institutions** (Education): ActiveCollab's pricing page says educational institutions get 50% off and can apply for the discount through the company. Source: https://activecollab.com/pricing
- **50% off for nonprofits** (Nonprofit): The same pricing page offers nonprofit organizations a 50% discount on application. Source: https://activecollab.com/pricing
- **One-time license for the self-hosted edition** (Lifetime license): ActiveCollab Self-Hosted is a perpetual license with no seat count or monthly bill. The price is by quote, and the first year of support and upgrades is included. Source: https://activecollab.com/self-hosted-project-management
- **Volume rate for 100+ seats** (Other savings): The pricing FAQ says teams with 100 or more seats pay $3.50 per user per month on annual billing. Source: https://activecollab.com/pricing

## Key features

- **List, Kanban and Gantt task views:** Every plan shows tasks in three views and includes subtasks, recurring tasks, project templates and task dependencies that update automatically.
- **Built-in time tracking:** A stopwatch, manual time entries and personal timesheets are in every plan. Time reports start on Pro and team timesheets on Pro+.
- **Workload and capacity planning:** Pro+ adds workload management, capacity planning, utilization, user availability and days-off management.
- **Invoices, budgets and payments:** Pro+ covers estimates, invoicing, project budgets, budget against cost tracking and profitability, with PayPal and Stripe payment gateways and a QuickBooks integration.
- **Free client access:** Any number of people can be invited in the Client role at no cost on every plan, and clients do not use up a seat.
- **Chat, discussions and notes:** An integrated chat app sits alongside unlimited discussions and notes, so project conversation stays in the same workspace as the tasks.

## Good for

- Agencies and consultancies that track time and invoice clients
- Teams of up to three that want a flat monthly price
- Organizations that must host project data on their own server
- Teams that bring clients into projects without paying for their seats

## Worth knowing

- There is no free plan, only a 14-day trial, and the pricing FAQ states a no-refund policy for subscriptions.
- Plus is capped at 3 members; time and expense reporting need Pro, and invoicing, budgeting and workload management need Pro+.
- Zapier, Slack and webhook integrations and the MCP server start on Pro; Plus lists only Dropbox and Google Workspace integrations.
- The self-hosted edition is priced by quote, and upgrades after the first year require a yearly support plan.

## Works with

Google Drive, Dropbox, QuickBooks, Slack, Zapier, Stripe, PayPal

**Tags:** Tasks, Kanban boards, Gantt & timelines, Time tracking, Invoicing, Team chat, Self-hostable

## Alternatives

- [Teamwork.com](https://toolgpa.com/tools/teamwork): Project and resource management for client service teams. [Compare](https://toolgpa.com/compare/activecollab-vs-teamwork)
- [Basecamp](https://toolgpa.com/tools/basecamp): Flat-priced project management with chat, to-dos and files. [Compare](https://toolgpa.com/compare/activecollab-vs-basecamp)
- [Paymo](https://toolgpa.com/tools/paymo): Project management with time tracking and client invoicing. [Compare](https://toolgpa.com/compare/activecollab-vs-paymo)
- [ProofHub](https://toolgpa.com/tools/proofhub): Flat-price project management and team collaboration tool. [Compare](https://toolgpa.com/compare/activecollab-vs-proofhub)
- [Avaza](https://toolgpa.com/tools/avaza): Project management with timesheets, expenses and invoicing. [Compare](https://toolgpa.com/compare/activecollab-vs-avaza)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 6, 2026:

- https://activecollab.com/pricing
- https://activecollab.com/
- https://activecollab.com/self-hosted-project-management
- https://activecollab.com/features/apps-and-integrations
- https://activecollab.com/about-contact

Page: https://toolgpa.com/tools/activecollab
Listed by ToolGPA (toolgpa.com).