# Apicbase review (2026): is it worth it? > Recipe, purchasing and stock software for multi-site food groups Checked Nov 13, 2026 ยท graded Nov 13, 2026 by ToolGPA. Apicbase is a back-of-house platform for restaurant groups, caterers and hotels that run several sites. It ties recipes, purchasing, stock counts and food cost together, with barcode scanning for counts and deliveries. The vendor sells it by quote, with plans that start at five outlets. - **Category:** Inventory Management - **Made by:** Apicbase - **Website:** https://get.apicbase.com - **Runs on:** Web - **Who should skip it:** Not for you if you run one restaurant, since plans start at 5 outlets. - **Facts last checked:** Nov 13, 2026 ## Pricing Apicbase's current pricing could not be confirmed from its own site. ## Key features - **Stock counts and waste logs:** Count stock per site, log food waste and see stock levels, values and movements across every location. - **Barcode scanning:** The mobile app scans barcodes for counts and for taking in orders. The plan comparison lists both as plan features. - **Order to par and forecasts:** Reorder suggestions to par levels or to a forecast, creating one purchase order per supplier. - **Theoretical vs actual food cost:** Compares the cost a recipe predicts with the cost your stock movements show, by site, recipe and menu. - **Sub-recipes and batch prep:** Prep batches deduct raw ingredients and log the finished batch back into stock. - **Add-on modules:** HACCP and tasks, internal ordering, production planning, traceability, menu planning and carbon tracking are sold as add-ons. ## Good for - Restaurant groups and caterers running five or more outlets - Hotels with several kitchens that want one purchasing and stock system - Central production kitchens that supply other outlets ## Worth knowing - No prices are published; every plan is quoted through the sales team. - The Growth plan starts at 5 outlets, so single-site restaurants are not the target. - Demand forecasting, BOM ordering and SSO come only with Professional or above. - HACCP, traceability and production planning cost extra as add-ons. ## ToolGPA grades **GPA: 1.6 out of 4**, graded Nov 13, 2026. Apicbase ties recipes, purchasing, stock counts and food cost together for restaurant groups, caterers and hotels. Plans start at five outlets, prices are by quote, and forecasting and SSO need the Professional plan. - **Value for money: C.** No price is published, and plans start at 5 outlets, so we cannot work out what one outlet costs against this category's $91 middle price. - **Free plan and trial: F.** No free plan or trial; every plan goes through the sales team. - **Features: C.** Counts, waste logs, barcode scanning, order to par, theoretical against actual food cost and sub-recipes. Forecasting, BOM ordering and SSO need Professional, and HACCP and traceability are add-ons. - **Ease of use: C.** Recipes, ingredients and outlets all have to be built in first. No store rating is on record. - **Platforms and integrations: C.** Web only, and the pages we read list no integrations. These are ToolGPA's own grades. Graded from this listing, whose facts were read from Apicbase's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews. ## Where it stands among inventory management tools - Apicbase's GPA of 1.6 is higher than 3 of the 72 other inventory management tools we grade, and level with 7. - It stands best on value for money (C, above 8 of 72) and worst on free plan and trial (F, above 0). The category's chart of price against score: https://toolgpa.com/charts/inventory ## Keep it, or make your own? **Keep it.** The plain part of Apicbase you could make: inventory and reports. What surrounds it you could not. The 3 things listed below take a company, not a weekend. That makes this kind of software worth paying for, not this one in particular: 62 of the 72 other inventory management tools grade higher. - You could make: Inventory and reports: an app builder makes these well. - You could not: Scanning barcodes with a phone camera or a scanner. - You could not: An API that other software can build on. - You could not: AI features, unless you pay a model provider for each request yourself. A judgement by ToolGPA from this listing, by rules that are the same for every tool. Nothing was built to test it. **Tags:** Inventory, Barcode scanning, Reports, Public API, AI features ## Alternatives - [MarketMan](https://toolgpa.com/tools/marketman): Inventory, ordering and recipe costing for restaurants. [Compare](https://toolgpa.com/compare/apicbase-vs-marketman) - [MarginEdge](https://toolgpa.com/tools/marginedge): Restaurant back-office software for invoices, costs and inventory. [Compare](https://toolgpa.com/compare/apicbase-vs-marginedge) - [Crunchtime](https://toolgpa.com/tools/crunchtime): Multi-unit restaurant operations suite with inventory control. [Compare](https://toolgpa.com/compare/apicbase-vs-crunchtime) - [Restaurant365](https://toolgpa.com/tools/restaurant365): Restaurant accounting, inventory, scheduling and payroll platform. [Compare](https://toolgpa.com/compare/apicbase-vs-restaurant365) - [WISK](https://toolgpa.com/tools/wisk): Bar and restaurant inventory counts, invoices and recipe costing. [Compare](https://toolgpa.com/compare/apicbase-vs-wisk) ## Sources The prices, plans, platforms and features above were read from these pages on Nov 13, 2026: - https://get.apicbase.com/ - https://get.apicbase.com/pricing-plans/ - https://get.apicbase.com/restaurant-inventory-management-software/ Page: https://toolgpa.com/tools/apicbase Listed by ToolGPA (toolgpa.com).