# BlueSpice

> Open-source enterprise wiki built on MediaWiki

BlueSpice is an enterprise wiki distribution built on MediaWiki by Hallo Welt! GmbH, which was founded in 2007 and has developed BlueSpice since 2010. A free community edition adds a visual editor, search and business extensions to MediaWiki, and the paid pro and farm editions add approvals, workflows, forms with metadata and professional support. Paid editions run in the vendor's cloud in Germany or on the customer's own servers.

- **Category:** Docs & Wikis
- **Made by:** Hallo Welt! GmbH (since 2010)
- **Website:** https://bluespice.com
- **Runs on:** Web
- **Facts last checked:** Oct 9, 2026

## Pricing

BlueSpice has a free plan. Paid plans start at $1,620 per year for up to 25 users, cloud-hosted (about $5.40 per user / month).

- **Pricing model:** Free plan
- **Free plan:** BlueSpice free is a community edition to download and run yourself: MediaWiki plus a visual editor, search and about 100 extensions. It has community support only and no approvals or workflows.
- **Free trial:** 30-day free trial of BlueSpice pro in the cloud, for up to 25 users.

| Plan | Price | What you get |
| --- | --- | --- |
| BlueSpice free | Free | Self-hosted community edition: all MediaWiki features plus a visual editor, search, improved design and security, with community support. |
| BlueSpice pro | $1,620 per year for up to 25 users, cloud-hosted, before tax | About $5.40 per user a month; $3,240 a year for up to 50 users. Adds approvals, workflows, forms and metadata, the bookmaker and professional support. |
| BlueSpice farm | $6,120 per year for up to 50 users, before tax | About $10.20 per user a month. Everything in pro plus multiple wikis, search across them, content transfer and multilingual content. |
| BlueSpice indigo | Custom | Custom offer for non-standard contract and purchasing terms, separate compliance requirements and customer-specific deployments. |

Read from https://bluespice.com/buy/prices/configure-your-price/ on Oct 9, 2026. Prices change, so confirm with BlueSpice before buying.

## Ways to pay less

- **Discount for registered non-profits** (Nonprofit): The pricing FAQ gives registered non-profit organizations a discount on the software subscription, excluding governmental, academic and commercial bodies. No amount is published. Source: https://bluespice.com/buy/faq/prices-discounts/

## Key features

- **Visual editor on MediaWiki:** Pages are written in a visual editor or in wiki syntax and organized with subpages and hierarchical categories. BlueSpice pro ships with about 180 extensions.
- **Approvals and workflows:** The pro edition adds drafts and approvals, workflows, read confirmations, reminders and page assignments for keeping controlled documents current.
- **Forms and semantic metadata:** Structured data is captured through forms with semantic metadata support, which the vendor lists among the pro edition's additions.
- **Bookmaker and exports:** The bookmaker compiles wiki pages into manuals or training material. Pages export to PDF with custom templates and to XML, CSV and Excel, and Word files can be imported.
- **Process diagrams:** Processes and relationships are drawn inside the wiki with the draw.io extension or modelled as BPMN diagrams.
- **Cloud or on-premises:** The cloud version is hosted in Germany with a daily backup kept for 7 days and 99.9% stated availability. On premises it is delivered as Docker containers or a virtual machine.

## Good for

- Organizations that want an open-source wiki with vendor support
- Quality and compliance teams that need approvals and read confirmations
- Companies that must keep documentation on their own servers or in German data centers
- Teams already familiar with MediaWiki

## Worth knowing

- The free edition is self-hosted only and lacks approvals, workflows, forms, central authentication and professional support.
- Paid editions are yearly subscriptions sold in user tiers: 25 users is the smallest cloud tier and 50 the smallest for farm.
- Cloud hosting adds a one-time setup fee, listed at $450, and single sign-on costs extra in the cloud.
- The vendor's edition page quotes euros, from 4.50 € per user a month; dollar prices come from its price configurator.

## Works with

draw.io, DeepL, Microsoft Entra ID, Okta, Keycloak, Lucidchart, GitHub, Microsoft Teams

**Tags:** Wiki, Open source, Self-hostable, Diagrams, Templates, Forms, AI features

## Alternatives

- [MediaWiki](https://toolgpa.com/tools/mediawiki): The free wiki software that powers Wikipedia. [Compare](https://toolgpa.com/compare/bluespice-vs-mediawiki)
- [XWiki](https://toolgpa.com/tools/xwiki): Open-source enterprise wiki with structured data and apps. [Compare](https://toolgpa.com/compare/bluespice-vs-xwiki)
- [Confluence](https://toolgpa.com/tools/confluence): Team wiki and docs workspace from Atlassian, tied to Jira. [Compare](https://toolgpa.com/compare/bluespice-vs-confluence)
- [BookStack](https://toolgpa.com/tools/bookstack): Free self-hosted wiki organized into books, chapters and pages. [Compare](https://toolgpa.com/compare/bluespice-vs-bookstack)
- [Wiki.js](https://toolgpa.com/tools/wiki-js): Open-source wiki software built on Node.js with Git sync. [Compare](https://toolgpa.com/compare/bluespice-vs-wiki-js)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 9, 2026:

- https://bluespice.com/buy/prices/configure-your-price/
- https://price-configurator.bluespice.com/api/price-config/list
- https://bluespice.com/products/
- https://bluespice.com/products/bluespice-pro/
- https://bluespice.com/products/bluespice-free/
- https://bluespice.com/trial/
- https://bluespice.com/buy/faq/prices-discounts/
- https://bluespice.com/integrations/
- https://bluespice.com/products/technology/open-source/
- https://hallowelt.com/en/

Page: https://toolgpa.com/tools/bluespice
Listed by ToolGPA (toolgpa.com).