# Bookwhen review (2026): is the free plan enough? > Online booking system for classes, courses, workshops and events Checked Nov 13, 2026 ยท graded Nov 13, 2026 by ToolGPA. Bookwhen is a booking system for businesses that run scheduled sessions such as classes, courses, workshops and events. Customers book and pay on a hosted booking page or through a page embedded on the business's own site. Plans are priced by bookings per month and team members. - **Category:** Calendar & Scheduling - **Made by:** Bookwhen Ltd - **Website:** https://bookwhen.com - **Runs on:** Web - **Who should skip it:** Tight if you are staying free, as that is 50 bookings a month and free events only. - **Facts last checked:** Nov 13, 2026 ## Pricing As of Nov 13, 2026, Bookwhen has a free plan, and paid plans start at $16 per month, billed monthly ($160 billed yearly). - **Pricing model:** Free plan - **Free plan:** 50 bookings a month, 1 team member, 1 booking page, free events only. - **Free trial:** 14-day free trial of premium features, no credit card required. | Plan | Price | What you get | | --- | --- | --- | | Free | $0 | 50 bookings a month, 1 team member, 1 booking page and free events only. | | Lite | $16 per month, billed monthly ($160 billed yearly) | 300 bookings a month, 2 team members, 1 booking page, online payments and Zoom integration. | | Standard | $29 per month, billed monthly ($290 billed yearly) | 800 bookings a month, 5 team members, 3 booking pages, memberships, vouchers, passes and waiting lists. | | Plus | $59 per month, billed monthly ($590 billed yearly) | 1,800 bookings a month, 10 team members, 6 booking pages and phone support. | | Enterprise | Custom | Bespoke plans with a franchisor system, reseller accounts and class search portals. | Read from https://bookwhen.com/pricing on Nov 13, 2026. Prices change, so confirm with Bookwhen before buying. ## Ways to pay less - **2 months free with yearly billing** (Annual discount): Bookwhen's pricing page marks its yearly prices as 2 months free compared with paying monthly. Source: https://bookwhen.com/pricing - **20% off for charities and non-profits** (Nonprofit): The pricing FAQ offers 20% off to charities and non-profits; contact support before subscribing. Source: https://bookwhen.com/pricing ## Key features - **Hosted booking pages:** Customers book from a Bookwhen page or from one embedded in your own website with an iframe or the API. - **Online payments:** Take payment through Bookwhen Payments (powered by Stripe), your own Stripe account or PayPal. The processor charges a separate fee. - **Memberships, passes and vouchers:** Sell recurring memberships, multi-session passes and vouchers. These start on the Standard plan. - **Waiting lists and reminders:** Full sessions can keep a waiting list, and reminder emails go to attendees. Both start on the Standard plan. - **Online sessions:** Paid plans connect to Zoom for online classes, and Standard and Plus add YouTube and Vimeo links. - **Attendance tracking and post-event emails:** Mark who attended a session and send follow-up emails afterward, from the Standard plan up. ## Good for - Studios and clubs that run timetabled classes or courses - Workshop and event hosts who sell tickets online - Small teams that want a free plan to start with ## Worth knowing - Plans cap bookings per month: 50 on Free, 300 on Lite, 800 on Standard and 1,800 on Plus. - The Free plan allows free events only, so taking payments needs a paid plan. - Payment processing fees are charged separately by Stripe or PayPal on top of the plan price. - It runs in a browser only; no desktop or mobile apps are listed. ## ToolGPA grades **GPA: 2.0 out of 4**, graded Nov 13, 2026. Bookwhen is a booking page for classes, courses and events, with a free plan for 50 bookings a month. The free plan takes free events only, payments start at Lite at $16 a month, and every plan caps bookings, so a busy studio climbs plans quickly. - **Value for money: C.** $16 a month on Lite, or $160 a year, which is around the dearer end of calendar tools; the middle one is $8. - **Free plan and trial: C.** Free plan: 50 bookings a month, 1 team member and free events only. A 14-day trial needs no card. - **Features: C.** Booking pages, payments, memberships, waiting lists and attendance. Payments, memberships and waiting lists all sit above the free plan. - **Ease of use: C.** No store rating on record. You build your events and booking page yourself. - **Platforms and integrations: C.** Browser only, with Zoom, Stripe and PayPal. No desktop or phone apps are listed. These are ToolGPA's own grades. Graded from this listing, whose facts were read from Bookwhen's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews. ## Where it stands among calendar and scheduling apps - Bookwhen's GPA of 2.0 is higher than 11 of the 114 other calendar and scheduling apps we grade, and level with 10. - Its paid plans start at $16 a month, against a middle price of $8.13 for the category: 66 of the 85 others that charge start lower. - On features, ease of use and platforms it scores 2.0 out of 4. 68 tools score higher and cost less. The category's chart of price against score: https://toolgpa.com/charts/calendar ## Keep it, or make your own? **Keep it.** The plain part of Bookwhen you could make: appointment booking and class booking. What surrounds it you could not. The 3 things listed below take a company, not a weekend. That makes this kind of software worth paying for, not this one in particular: 93 of the 114 other calendar and scheduling apps grade higher. It costs $192 a year. - You could make: Appointment booking and class booking: an app builder makes these well. - You could not: Selling tickets and checking them at the door. - You could not: Booking pages that read and write other people's calendars and send the emails. - You could not: It plugs into other products, Zoom, Stripe and PayPal among them, and has an API. A judgement by ToolGPA from this listing, by rules that are the same for every tool. Nothing was built to test it. ## Works with Zoom, Stripe, PayPal, YouTube, Vimeo **Tags:** Appointment booking, Class booking, Ticketing, Booking links, Public API ## Alternatives - [Setmore](https://toolgpa.com/tools/setmore): Appointment booking app with a free plan for up to four staff. [Compare](https://toolgpa.com/compare/bookwhen-vs-setmore) - [SimplyBook.me](https://toolgpa.com/tools/simplybook-me): Online booking system for service businesses, priced by volume. [Compare](https://toolgpa.com/compare/bookwhen-vs-simplybook-me) - [Acuity Scheduling](https://toolgpa.com/tools/acuity-scheduling): Appointment booking, payments and reminders for service businesses. [Compare](https://toolgpa.com/compare/acuity-scheduling-vs-bookwhen) - [Picktime](https://toolgpa.com/tools/picktime): Appointment and class booking software with a free plan. [Compare](https://toolgpa.com/compare/bookwhen-vs-picktime) - [Checkfront](https://toolgpa.com/tools/checkfront): Online booking software for tours, rentals and activities. [Compare](https://toolgpa.com/compare/bookwhen-vs-checkfront) ## Sources The prices, plans, platforms and features above were read from these pages on Nov 13, 2026: - https://bookwhen.com/pricing - https://bookwhen.com Page: https://toolgpa.com/tools/bookwhen Listed by ToolGPA (toolgpa.com).