# Breathe

> UK HR software for small firms, priced per business, not per person

Breathe is HR software for UK small businesses of up to 200 employees, covering staff records, holiday and absence, documents, performance reviews and reporting. Rotas with time and attendance, recruitment, expenses, e-learning and health and safety are paid add-ons. The price is a flat monthly fee set by the size of the company rather than a charge per user.

- **Category:** HR Software
- **Made by:** Centurion (since 2012)
- **Website:** https://www.breathehr.com/en-gb/
- **Runs on:** Web, iOS, Android
- **Facts last checked:** Oct 18, 2026

## Pricing

Breathe is a paid product with a free trial, starting at £24 per month for up to 10 employees, billed monthly (pounds, excluding VAT).

- **Pricing model:** Free trial
- **Free plan:** None.
- **Free trial:** 14-day free trial of every feature and add-on, no credit card required.

| Plan | Price | What you get |
| --- | --- | --- |
| Micro | £24 per month for up to 10 employees, billed monthly | Core HR: holiday and absence, dashboards and reports, documents and policies, and performance management. £245 a year if paid yearly. |
| Starter | £44 per month for up to 20 employees, billed monthly | Core HR for 11 to 20 people, adding time logs. £449 a year if paid yearly. |
| Regular | £99 per month for up to 50 employees, billed monthly | Core HR for 21 to 50 people, adding financial user permissions. £999 a year if paid yearly. |
| Pro | £175 per month for up to 100 employees, billed monthly | Core HR for 51 to 100 people. £1,790 a year if paid yearly. |
| Premium | £419 per month for up to 150 employees, billed monthly | Core HR for 101 to 150 people. £4,519 a year if paid yearly. |
| Plus | £579 per month for up to 200 employees, billed monthly | Core HR for 151 to 200 people. £6,255 a year if paid yearly. |

Read from https://www.breathehr.com/en-gb/hr-software/hr-software-prices on Oct 18, 2026. Prices change, so confirm with Breathe before buying.

## Ways to pay less

- **About 15% off core HR with yearly billing** (Annual discount): Paying yearly saves about 15% on Micro, Starter, Regular and Pro plans and about 10% on Premium and Plus; add-ons are not discounted. Source: https://www.breathehr.com/en-gb/hr-software/hr-software-prices

## Key features

- **Holiday and absence:** Staff book leave and report sickness, managers approve it, and a staff holiday planner shows who is off across the business.
- **Records, documents and e-signatures:** Employee files, policies and contracts in one place, with documents sent out for electronic signature.
- **Performance, onboarding and reports:** Performance management, dashboards and reporting come with every plan, and onboarding workflows sit among its people tools.
- **Rotas, time and attendance:** An add-on builds weekly rotas, records clock-ins and clock-outs, generates timesheets, tracks overtime and lets staff swap shifts.
- **Recruitment, expenses and learning:** Add-ons track applicants from application to shortlist, collect expense claims, and run bite-size courses for training and onboarding.
- **Health and safety:** A newer add-on keeps risk assessments, logs accidents and near misses, and tracks safety roles and certifications.

## Good for

- UK small businesses with up to 200 staff
- Owners who want a fixed monthly price instead of per-user fees
- Shops and practices that need holiday tracking and simple rotas

## Worth knowing

- Built for UK businesses: prices are in pounds excluding VAT, data sits in a UK data centre, and plans stop at 200 employees.
- Add-ons cost extra each month: rotas and attendance from £11, health and safety £12, expenses £14, learning £15 and recruitment £16.
- Add-ons stay switched on after the trial and are charged unless you turn them off.
- There is no payroll of its own; it connects to Xero Payroll.

## ToolGPA grades

**GPA: 2.6 out of 4**, graded Oct 18, 2026. Breathe is HR software for UK small businesses, with staff records, holiday and absence, documents and reviews for a flat monthly fee set by company size. For up to 10 people it's £24 a month, which is hard to beat. But it's UK only, there's no payroll, and add-ons stay on after the trial.

- **Value for money: B.** Micro is £245 a year paid yearly, about £20 a month, in pounds before VAT, for up to 10 staff. That buys records, holiday and absence, documents and reviews. It's in the cheaper quarter of this category, though rotas and recruitment cost extra.
- **Free plan and trial: C.** No free plan, but a 14-day trial of every feature and add-on with no card. Turn the add-ons off before it ends, or they're billed.
- **Features: B.** Holiday and absence, records and documents with e-signatures, reviews, onboarding and reports, with rotas, recruitment, expenses, courses and health and safety as add-ons. The whole job, with payroll left to Xero.
- **Ease of use: C.** No App Store rating on record, and you'll load staff records and set holiday rules before it's any use.
- **Platforms and integrations: B.** Web, iPhone and Android, linked to Xero Payroll. That's thin on integrations, and there's no desktop app.

These are ToolGPA's own grades. Graded from this listing, whose facts were read from Breathe's own pages on 18 October 2026. Not based on using the product, and shorter than our full reviews.

## Where it stands among HR software

- Breathe's GPA of 2.6 is higher than 9 of the 9 other HR software we grade.
- It stands best on value for money (B, above 9 of 9) and worst on ease of use (C, above 0).
- Its paid plans start at about $31.73 a month, against a middle price of $9 for the category: 6 of the 6 others that charge start lower.
- On features, ease of use and platforms it scores 2.7 out of 4. 1 tool scores higher and costs less.

## Keep it, or make your own?

**Keep it.** The plain part of Breathe you could make: employee records, time off, applicant tracking, expense tracking and reports. What surrounds it you could not. The 4 things listed below take a company, not a weekend. It is one of the better ones too: its GPA of 2.6 is higher than 9 of the 9 other HR software we grade. It costs $380.75 a year.

- You could make: Employee records, time off, applicant tracking, expense tracking and reports: an app builder makes these well.
- You could not: A rota the whole staff sees on their phones, with swaps and alerts.
- You could not: Clocking in from a phone, checked against where and when.
- You could not: A real app for iOS and Android. Something home-made would be a web page.
- You could not: The depth: we grade its features B, which means it covers the whole job.

A judgement by ToolGPA from this listing, by rules that are the same for every tool. Nothing was built to test it.

## Works with

Xero

**Tags:** Employee records, Time off, Shift scheduling, Time clock, Applicant tracking, Expense tracking, Reports

## Alternatives

- [CharlieHR](https://toolgpa.com/tools/charliehr): HR software for UK small businesses, priced by team-size bracket. [Compare](https://toolgpa.com/compare/breathe-vs-charliehr)
- [Humaans](https://toolgpa.com/tools/humaans): HR system of record for growing companies, with AI agents, by quote. [Compare](https://toolgpa.com/compare/breathe-vs-humaans)
- [Personio](https://toolgpa.com/tools/personio): European HR platform for records, absences, time and recruiting. [Compare](https://toolgpa.com/compare/breathe-vs-personio)
- [Zoho People](https://toolgpa.com/tools/zoho-people): Low-cost HR records, attendance, shifts and reviews from Zoho. [Compare](https://toolgpa.com/compare/breathe-vs-zoho-people)
- [Sesame HR](https://toolgpa.com/tools/sesame-hr): Modular HR from Spain built around clock-ins, time off and shifts. [Compare](https://toolgpa.com/compare/breathe-vs-sesame-hr)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 18, 2026:

- https://www.breathehr.com/en-gb/hr-software/hr-software-prices
- https://www.breathehr.com/en-gb/
- https://www.breathehr.com/en-gb/about-us
- https://www.breathehr.com/en-gb/hr-software/hr-mobile-app
- https://www.breathehr.com/en-gb/hr-software/xero-payroll-integration

Page: https://toolgpa.com/tools/breathe
Listed by ToolGPA (toolgpa.com).