# Capacities

> Object-based note-taking app with daily notes and backlinks

Capacities is a note-taking app built around typed objects, such as people, books and projects, instead of files and folders. Objects link to each other in both directions, daily notes act as an inbox, and a graph view shows the resulting network. The Basic plan is free; Pro adds an AI assistant, smart queries, task management and calendar integrations.

- **Category:** Note-Taking Apps
- **Made by:** Capacities Labs GmbH
- **Website:** https://capacities.io
- **Runs on:** Web, macOS, Windows, Linux, iOS, Android, Browser extension
- **Facts last checked:** Oct 4, 2026

## Pricing

Capacities has a free plan. Paid plans start at $9.99 per month, billed yearly.

- **Pricing model:** Free plan
- **Free plan:** Capacities Basic: unlimited spaces, objects and blocks, sync across devices, offline support and full-text search. Media uploads are capped at 5 GB in total, then 100 MB per month.
- **Free trial:** Free trial of Capacities Pro, started in the app, with no credit card required.

| Plan | Price | What you get |
| --- | --- | --- |
| Capacities Basic | $0 | Unlimited spaces, objects, blocks and custom object types, with sync and offline support. Media uploads up to 5 GB, then 100 MB per month. |
| Capacities Pro | $9.99 per month, billed yearly | Adds task management, an AI assistant with a monthly budget, calendar integrations, smart queries, version history, API access and unlimited media uploads. |
| Capacities Believer | From $12.49 per month, billed yearly | Everything in Pro, plus beta access to major new features. Positioned as the plan for supporters of the team. |
| Plus AI Power-Up (add-on) | $8.33 per month, billed annually, on top of Pro or Believer | Optional add-on with a substantially larger monthly AI budget and one-time or automatic top-ups. |

Read from https://capacities.io/pricing on Oct 4, 2026. Prices change, so confirm with Capacities before buying.

## Ways to pay less

- **16% lower price with yearly billing** (Annual discount): The pricing page marks yearly billing as 16% cheaper than monthly billing for Pro and Believer. The Plus add-on includes 2 months free when billed annually. Source: https://capacities.io/pricing
- **40% off annual plans for students** (Education): Students can apply with proof of enrollment for a 40% discount on the annual plan of Capacities Pro or Capacities Believer. Source: https://capacities.io/pricing/discount

## Key features

- **Object types:** Every note is a typed object, such as a person, book or project, with its own properties and templates. Objects can be shown as lists, galleries, tables or cards.
- **Daily notes:** One note per day works as an inbox for quick thoughts. Content can also be sent in from WhatsApp, Telegram or by email.
- **Links, backlinks and graph view:** Links between objects work in both directions. A backlinks panel lists every reference to an object, and a graph view draws the whole network.
- **AI assistant (Pro):** AI chat, property auto-fill and analysis of web links and images, limited by a monthly budget. The Plus add-on raises that budget.
- **Smart queries, tasks and calendar (Pro):** Pro adds saved queries, task management with actions for apps such as Todoist and Things, and calendar integration for Google, Microsoft, Apple and CalDAV.
- **Offline mode and web extension:** Offline mode lets you open, create and edit content without a connection. A browser extension for Chrome, Edge, Safari and Firefox saves pages to a space.

## Good for

- People who organize notes around people, books and projects rather than folders
- Daily-note journaling with capture from WhatsApp, Telegram and email
- Individuals who want one notes app across web, desktop and mobile, including Linux

## Worth knowing

- There are no team or organization plans, and sharing is limited to view-only access to notes.
- Task management, the AI assistant, calendar integrations, smart queries, version history and API access all need Pro.
- The free plan caps media uploads at 5 GB in total, then 100 MB per month.
- Capacities is not end-to-end encrypted, as its own documentation states.

## Works with

Todoist, Things, TickTick, Google Calendar, Readwise, Raycast, WhatsApp, Telegram

**Tags:** Notes, Linked notes, Daily notes, Works offline, AI features, Web clipper, Public API

## Alternatives

- [Anytype](https://toolgpa.com/tools/anytype): Local-first, end-to-end encrypted workspace for notes and data. [Compare](https://toolgpa.com/compare/anytype-vs-capacities)
- [Tana Outliner](https://toolgpa.com/tools/tana): Outliner with supertags, daily notes and built-in AI features. [Compare](https://toolgpa.com/compare/capacities-vs-tana)
- [Notion](https://toolgpa.com/tools/notion): Workspace for docs, wikis, databases and projects with built-in AI. [Compare](https://toolgpa.com/compare/capacities-vs-notion)
- [Obsidian](https://toolgpa.com/tools/obsidian): Markdown note-taking app that keeps your files on your device. [Compare](https://toolgpa.com/compare/capacities-vs-obsidian)
- [Reflect](https://toolgpa.com/tools/reflect): Open-source daily notes app with backlinks and local Markdown. [Compare](https://toolgpa.com/compare/capacities-vs-reflect)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 4, 2026:

- https://capacities.io
- https://capacities.io/pricing
- https://capacities.io/product
- https://capacities.io/pro
- https://capacities.io/faq
- https://capacities.io/download-app
- https://docs.capacities.io/reference/web-extension
- https://docs.capacities.io/more/data-protection
- https://capacities.io/pricing/discount
- https://capacities.io/terms-and-conditions
- https://frontdeskreview.com/software/note-taking-apps/capacities/

Page: https://toolgpa.com/tools/capacities
Listed by ToolGPA (toolgpa.com).