# Circleback

> AI meeting notes, action items and post-meeting automations

Circleback writes meeting notes and assigns action items automatically for online and in-person meetings. Online calls are captured by a bot or by a desktop app that joins nothing, and phone and Apple Watch apps record conversations in person. Automations push the results to apps such as Notion, HubSpot and Linear, and an assistant answers questions across past meetings.

- **Category:** AI Meeting Notes
- **Made by:** Circleback AI, Inc.
- **Website:** https://circleback.ai
- **Runs on:** Web, macOS, Windows, iOS, Android
- **Facts last checked:** Oct 5, 2026

## Pricing

Circleback has a free plan. Paid plans start at $15 per user / month, billed yearly.

- **Pricing model:** Free plan
- **Free plan:** AI notes and action items, Ask Circleback, bot or bot-free capture and API access, with 30 days of meeting and recording history, limited automations and 2 teams.
- **Free trial:** Free trial offered on Pro, Business and Enterprise; the pricing page does not state its length.

| Plan | Price | What you get |
| --- | --- | --- |
| Free | $0 | AI notes and action items, Ask Circleback, desktop and mobile apps, and API, MCP and CLI access, with 30-day history, limited automations and 2 teams. |
| Pro | $15 per user / month, billed yearly ($18 billed monthly) | Unlimited meeting history, 1 year of recording storage, automations with all integrations, custom AI insights and 5 teams. |
| Business | $25 per user / month, billed yearly ($29 billed monthly) | Admin and member roles, unlimited free viewers, custom data retention, enforceable settings, 2 years of recording storage and unlimited teams. |
| Enterprise | $35 per user / month, yearly billing only | SAML or OIDC single sign-on, SCIM, invoice billing, unlimited recording storage and HIPAA compliance. The per-user rate falls above 50 users. |

Read from https://circleback.ai/pricing on Oct 5, 2026. Prices change, so confirm with Circleback before buying.

## Ways to pay less

- **Lower per-user price on yearly billing** (Annual discount): At listed prices Pro costs $180 a year ($15 a month) instead of $18 a month, and Business $300 a year ($25 a month) instead of $29 a month, per user. Source: https://circleback.ai/pricing
- **50% education discount for students** (Education): Circleback's pricing FAQ offers students 50% off. It applies automatically when signing up with a school email, or through support with proof of student status. Source: https://circleback.ai/pricing
- **30% non-profit discount** (Nonprofit): The pricing FAQ states a 30% discount for non-profits: sign up with a non-profit email and contact support to have it applied. Source: https://circleback.ai/pricing
- **Deals for startups of partner firms** (Startups): Circleback's startups page says startups affiliated with its partners can get special deals and discounts. The amounts are not published. Source: https://circleback.ai/startups

## Key features

- **Notes and action items:** Notes are written automatically after each meeting, and action items are captured, assigned to people and organized without manual entry.
- **Bot or bot-free capture:** A bot can join online meetings, or the desktop app for macOS and Windows records any call on the computer without one, including Zoom, Google Meet, Teams, Webex and Discord.
- **In-person meetings:** Mobile apps for iOS and Android and an Apple Watch app record conversations that happen away from a computer.
- **Ask Circleback:** An assistant that answers questions using every conversation in the account. It is included on the Free plan and can also be used from Slack.
- **Automations:** Rules run after meetings to update other apps, for example Notion pages, HubSpot or Salesforce records and Linear issues. Free has limited automations; Pro opens all integrations.
- **API, MCP and CLI:** Every plan, including Free, lists API, MCP and command-line access, and webhooks can send meeting data to custom integrations.

## Good for

- Individuals who want unlimited meetings on a free plan
- Teams that update a CRM or issue tracker automatically after calls
- People who meet in person as well as online
- Developers giving AI agents meeting context through the API or MCP

## Worth knowing

- The Free plan keeps only 30 days of meeting and recording history and has limited automations.
- Recordings are stored for 1 year on Pro and 2 years on Business. Unlimited recording storage needs Enterprise.
- Single sign-on, SCIM and HIPAA compliance are on Enterprise, which is billed yearly only.
- Desktop apps are offered for macOS and Windows; no Linux app or browser extension is listed.

## Works with

Slack, Notion, Linear, HubSpot, Salesforce, Attio, Zapier, Google Calendar

**Tags:** Meeting notes, Transcription, AI features, Chat assistant, Workflow automation, Public API

## Alternatives

- [Granola](https://toolgpa.com/tools/granola): AI notepad that transcribes meetings from device audio, no bot. [Compare](https://toolgpa.com/compare/circleback-vs-granola)
- [Fathom](https://toolgpa.com/tools/fathom): AI notetaker for Zoom, Google Meet and Teams with a free plan. [Compare](https://toolgpa.com/compare/circleback-vs-fathom)
- [Fireflies.ai](https://toolgpa.com/tools/fireflies): Meeting notetaker that records, transcribes and summarizes calls. [Compare](https://toolgpa.com/compare/circleback-vs-fireflies)
- [Otter.ai](https://toolgpa.com/tools/otter): Live meeting transcription with summaries and AI chat. [Compare](https://toolgpa.com/compare/circleback-vs-otter)
- [Jamie](https://toolgpa.com/tools/jamie): Bot-free AI note taker with EU data hosting. [Compare](https://toolgpa.com/compare/circleback-vs-jamie)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 5, 2026:

- https://circleback.ai/
- https://circleback.ai/pricing
- https://circleback.ai/desktop
- https://circleback.ai/mobile
- https://circleback.ai/startups
- https://circleback.ai/terms
- https://circleback.ai/docs/support/workspace-and-teams/add-people-to-your-workspace

Page: https://toolgpa.com/tools/circleback
Listed by ToolGPA (toolgpa.com).