# Cognito Forms

> Form builder with calculations, payments and approval workflows

Cognito Forms is an online form builder with conditional logic, an expression language for calculations, online payments and, on higher plans, workflow tasks and approvals. Every plan allows unlimited forms and unlimited payments, and the tiers differ in users, monthly entries, storage and security features. The free Individual plan covers one user, and extra users on paid plans are billed per user.

- **Category:** Forms & Surveys
- **Made by:** Cognito LLC
- **Website:** https://www.cognitoforms.com
- **Runs on:** Web
- **Facts last checked:** Oct 5, 2026

## Pricing

Cognito Forms has a free plan. Paid plans start at $19 per month, billed annually ($24 billed monthly).

- **Pricing model:** Free plan
- **Free plan:** Individual plan, always free: 1 user, unlimited forms, 100 entries a month and 100 MB of storage, with payments. Forms carry Cognito Forms branding, and integrations need a paid plan.
- **Free trial:** 14-day free trial of paid plans, no credit card required; it reverts to the free Individual plan.

| Plan | Price | What you get |
| --- | --- | --- |
| Individual | $0 | 1 user, unlimited forms, 100 entries a month and 100 MB of storage, with payments and Cognito Forms branding. |
| Pro | $19 per month, billed annually ($24 billed monthly) | 1 user and 2,000 entries a month, with electronic signatures, save and resume, integrations and removable branding. |
| Team | $49 per month, billed annually ($62 billed monthly) | 5 users and 10,000 entries a month, with workflow and approvals and data lookups. |
| Business | $99 per month, billed annually ($129 billed monthly) | 10 users, 5 guests and 25,000 entries a month, with folder permissions, 1 year of audit log history and 50,000 API requests a month. |
| Enterprise | $149 per month, billed annually ($199 billed monthly) | 20 users, 20 guests and unlimited entries, with HIPAA compliance, single sign-on and custom document templates. |

Read from https://www.cognitoforms.com/pricing on Oct 5, 2026. Prices change, so confirm with Cognito Forms before buying.

## Ways to pay less

- **Lower rates on annual plans** (Annual discount): Billed annually, Pro is $19 per month instead of $24, Team $49 instead of $62, Business $99 instead of $129 and Enterprise $149 instead of $199. Source: https://www.cognitoforms.com/pricing
- **Discounted rates for 501(c)(3) non-profits** (Nonprofit): Cognito Forms offers discounted rates on any plan to non-educational, non-governmental organizations that are tax-exempt under section 501(c)(3), on request to its support team. Source: https://www.cognitoforms.com/pricing

## Key features

- **Form builder with calculations:** Build forms with conditional logic that controls how the form behaves, and use an expression language for calculations. Every plan allows unlimited forms.
- **Online payments:** Take unlimited payments on every plan, with Stripe available from the free plan. PayPal and Square payments are listed among the Team plan's features.
- **Workflow and approvals:** From the Team plan, workflow tasks and links move an entry from submission through review to sign-off. Data lookups arrive at the same tier.
- **Electronic signatures and save and resume:** The Pro plan adds electronic signatures and lets respondents save a form and resume it later. It also removes Cognito Forms branding.
- **Guest access:** Business includes 5 monthly guests and Enterprise 20, for working with people outside the organization. Larger guest tiers start at $25 a month for up to 50.
- **Integrations, API and webhooks:** Paid plans connect to apps such as Airtable, Asana, Box and Calendly, to Zapier, Make and Power Automate, and to the Cognito Forms API and JSON webhooks.

## Good for

- Order, registration and payment forms with calculated totals
- Small teams that need approval steps after a submission
- Solo users who want unlimited forms on a free plan

## Worth knowing

- The free Individual plan is limited to 1 user and 100 entries a month, carries Cognito Forms branding and has no integrations.
- Pro includes a single user; additional users on paid plans cost $5 per user per month.
- HIPAA compliance and single sign-on are listed only under Enterprise.
- The five-plan lineup shown is labeled a pricing experiment; the July 2026 lineup had no Business plan, with Team at $39 and Enterprise at $129 billed annually.

## Works with

Stripe, PayPal, Square, Zapier, Make, Power Automate, Airtable, Asana

**Tags:** Forms, Surveys, Templates, Workflow automation, No-code, Public API

## Alternatives

- [Jotform](https://toolgpa.com/tools/jotform): No-code form builder with payments, e-signatures and workflows. [Compare](https://toolgpa.com/compare/cognito-forms-vs-jotform)
- [Formstack](https://toolgpa.com/tools/formstack): No-code forms with document generation and eSignatures. [Compare](https://toolgpa.com/compare/cognito-forms-vs-formstack)
- [Zoho Forms](https://toolgpa.com/tools/zoho-forms): No-code form builder with approvals, payments and mobile apps. [Compare](https://toolgpa.com/compare/cognito-forms-vs-zoho-forms)
- [Wufoo](https://toolgpa.com/tools/wufoo): Drag-and-drop online form builder from SurveyMonkey. [Compare](https://toolgpa.com/compare/cognito-forms-vs-wufoo)
- [Paperform](https://toolgpa.com/tools/paperform): Form builder for payments, bookings, signatures and workflows. [Compare](https://toolgpa.com/compare/cognito-forms-vs-paperform)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 5, 2026:

- https://www.cognitoforms.com/pricing
- https://www.cognitoforms.com/svc/plan/public-pricing
- https://www.cognitoforms.com/
- https://www.cognitoforms.com/product/online-payment
- https://www.cognitoforms.com/integrations
- https://www.cognitoforms.com/company/about

Page: https://toolgpa.com/tools/cognito-forms
Listed by ToolGPA (toolgpa.com).