# Collaboard review (2026): is the free plan enough? > Swiss online whiteboard with regional cloud hosting options Checked Nov 13, 2026 ยท graded Nov 13, 2026 by ToolGPA. Collaboard is an online whiteboard for workshops, meetings and project planning, with sticky notes, mind maps, drawing tools, frames and tables on a shared canvas. It can be hosted in the Netherlands, Switzerland or Germany, or on a customer's own servers on the Enterprise plan. - **Category:** Whiteboards & Mind Maps - **Made by:** BOC Information Technologies Consulting GmbH - **Website:** https://www.collaboard.app - **Runs on:** Web - **Who should skip it:** Tight if you stay free, as it is 3 boards and 5 participants per board. - **Facts last checked:** Nov 13, 2026 ## Pricing As of Nov 13, 2026, Collaboard has a free plan, and paid plans start at $6 per user / month, billed yearly ($7.20 billed monthly). - **Pricing model:** Free plan - **Free plan:** Up to 3 whiteboards, 5 participants per board and access to 200+ templates. - **Free trial:** None listed. | Plan | Price | What you get | | --- | --- | --- | | Free | $0 | Up to 3 whiteboards, 5 participants per board, core whiteboard features and templates. | | Basic | $6 per user / month, billed yearly ($7.20 billed monthly) | Unlimited boards, 50 participants per board, up to 20 guests who can edit without a login, exports. | | Advanced | $11.50 per user / month, billed yearly ($13.80 billed monthly) | Unlimited participants and guests, facilitation tools, custom templates, branding, cloud region choice. | | Enterprise | Custom | Self-hosting, single sign-on, SCIM and LDAP, audit logs and a dedicated customer success manager. | Read from https://www.collaboard.app/pricing on Nov 13, 2026. Prices change, so confirm with Collaboard before buying. ## Ways to pay less - **Save 17% with yearly billing** (Annual discount): The pricing page shows a yearly option labelled as a 17% saving over monthly billing, in dollars, euros or Swiss francs. Source: https://www.collaboard.app/pricing ## Key features - **Core whiteboard tools:** Sticky notes, text, shapes, connectors, drawing pens, mind maps, frames, tables and chat on the board. - **Workshop facilitation:** Voting and ratings, a timer, presentation and focus modes and a way to bring participants to your position (Advanced and up). - **Guest access:** Guests can view and edit a board without logging in: up to 20 on Basic, unlimited on Advanced. - **Templates:** The vendor lists over 250 templates, and Advanced adds personal and organization templates. - **Hosting choice:** Cloud hosting in the Netherlands, Switzerland or Germany, with self-hosted and private deployment on Enterprise. - **MCP server:** A beta MCP server connects AI tools such as ChatGPT, Claude and Mistral to whiteboards on the Advanced plan. ## Good for - European teams and public bodies with data-location requirements - Workshop facilitators who need voting, timers and presentation mode - Schools and agencies that want guests to join without accounts ## Worth knowing - The free plan is limited to 3 whiteboards and 5 participants per board. - Voting, timers, presentation mode and the icon library need Advanced. - Hosting in Germany is available for an additional charge and is not part of the listed price. - Single sign-on, SCIM, LDAP and audit logs are Enterprise only, and Enterprise has no published price. ## ToolGPA grades **GPA: 2.2 out of 4**, graded Nov 13, 2026. Collaboard is an online whiteboard for workshops with sticky notes, mind maps and tables, hosted in the Netherlands, Switzerland or Germany. The free plan is 3 boards with 5 people each, voting and timers need Advanced, and Enterprise has no published price. - **Value for money: C.** $6 per user a month billed yearly sits between the category's cheaper quarter at $5 and its middle at $8.25. - **Free plan and trial: C.** Free plan with 3 whiteboards and 5 participants per board, which most teams will outgrow. - **Features: C.** Core whiteboard tools, templates and guests, but voting, timers and presentation mode need Advanced at $11.50 a seat. - **Ease of use: C.** No store rating on record, and facilitation boards take building. - **Platforms and integrations: B.** Web only, with Teams, Webex, Pexip, Nextcloud and Rocket.Chat integrations. These are ToolGPA's own grades. Graded from this listing, whose facts were read from Collaboard's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews. ## Where it stands among whiteboard and mind map tools - Collaboard's GPA of 2.2 is higher than 23 of the 98 other whiteboard and mind map tools we grade, and level with 19. - It stands best on platforms and integrations (B, above 35 of 98) and worst on features (C, above 0). - Its paid plans start at $6 a month for each person, against a middle price of $8 for the category: 20 of the 69 others that charge start lower. - On features, ease of use and platforms it scores 2.3 out of 4. 9 tools score higher and cost less. The category's chart of price against score: https://toolgpa.com/charts/whiteboards ## Keep it, or make your own? **Keep it.** The plain part of Collaboard you could make: mind mapping and templates. What surrounds it you could not. The 3 things listed below take a company, not a weekend. That makes this kind of software worth paying for, not this one in particular: 56 of the 98 other whiteboard and mind map tools grade higher. It costs $72 a year. - You could make: Mind mapping and templates: an app builder makes these well. - You could not: An endless canvas that stays smooth with hundreds of things on it. - You could not: Several people working in it at the same moment. - You could not: It plugs into other products, Microsoft Teams, Cisco Webex and Pexip among them, and has an API. A judgement by ToolGPA from this listing, by rules that are the same for every tool. Nothing was built to test it. ## Works with Microsoft Teams, Cisco Webex, Pexip, Nextcloud, Rocket.Chat, Jira, Confluence, Stashcat **Tags:** Whiteboard, Mind mapping, Templates, Real-time collaboration, Public API ## Alternatives - [Miro](https://toolgpa.com/tools/miro): Online whiteboard for team brainstorming, diagrams and planning. [Compare](https://toolgpa.com/compare/collaboard-vs-miro) - [Mural](https://toolgpa.com/tools/mural): Online whiteboard with built-in facilitation tools for workshops. [Compare](https://toolgpa.com/compare/collaboard-vs-mural) - [Microsoft Whiteboard](https://toolgpa.com/tools/microsoft-whiteboard): Free collaborative canvas built into Microsoft 365 and Teams. [Compare](https://toolgpa.com/compare/collaboard-vs-microsoft-whiteboard) - [Conceptboard](https://toolgpa.com/tools/conceptboard): Online whiteboard with task management, hosted in Germany. [Compare](https://toolgpa.com/compare/collaboard-vs-conceptboard) - [Klaxoon](https://toolgpa.com/tools/klaxoon): Visual collaboration platform for meetings and workshops. [Compare](https://toolgpa.com/compare/collaboard-vs-klaxoon) ## Sources The prices, plans, platforms and features above were read from these pages on Nov 13, 2026: - https://www.collaboard.app/pricing - https://www.collaboard.app/ Page: https://toolgpa.com/tools/collaboard Listed by ToolGPA (toolgpa.com).