# Dancing Numbers review (2026): is it worth $10 a month?

> Bulk import, export and delete tool for QuickBooks data

Checked Nov 13, 2026 · graded Nov 13, 2026 by ToolGPA.

Dancing Numbers is an add-on for QuickBooks Online and QuickBooks Desktop that imports, exports and deletes transactions and lists in bulk from Excel or CSV files. Plans are priced by the number of company files and users. The company also sells QuickBooks bookkeeping, migration and integration services.

- **Category:** Accounting & Invoicing
- **Made by:** Dancing Digits, LLC
- **Website:** https://www.dancingnumbers.com
- **Runs on:** Web, Windows
- **Who should skip it:** Not for you if you don't use QuickBooks, because it works only with QuickBooks.
- **Facts last checked:** Nov 13, 2026

## Pricing

As of Nov 13, 2026, Dancing Numbers is a paid product with a free trial, starting at $10 per month for 1 company file and 2 users (Online).

- **Pricing model:** Free trial
- **Free plan:** None.
- **Free trial:** Free trial offered, no credit card required; length not stated.

| Plan | Price | What you get |
| --- | --- | --- |
| Online Individual | $10 per month for 1 company file and 2 users | QuickBooks Online: unlimited import, export and delete for a single company file. |
| Online Basic | $25 per month for up to 3 company files and 5 users | QuickBooks Online: import, export and delete with unlimited records; $40 a month covers 5 files and 15 users. |
| Online Pro | $49.99 per month for up to 10 company files and 20 users | QuickBooks Online: import, export and delete with unlimited records across 10 companies. |
| Online Unlimited Pro | $999.99 per year for up to 50 company files, unlimited users | QuickBooks Online: unlimited users; Unlimited Basic is $799.99 a year for up to 25 files. |
| Desktop | $199 per year for up to 3 company files | QuickBooks Desktop: unlimited export, import and delete; users are covered. |
| Desktop Accountant Basic | $499 per year for up to 10 company files | QuickBooks Desktop with unlimited users and records; Pro $899 for 20 files, Premium $1,999 for 50. |

Read from https://www.dancingnumbers.com/pricing/ on Nov 13, 2026. Prices change, so confirm with Dancing Numbers before buying.

## Key features

- **Bulk import:** Loads transactions and lists from Excel or CSV files into QuickBooks, including invoices, bills, journal entries, deposits and bank statements.
- **Bulk export:** Exports company file data for analysis, audits or reporting, covering customer, vendor, banking and employee transactions and lists.
- **Bulk delete:** Deletes many entries at once, such as test or duplicate records. The vendor says an Undo feature can revert a bulk operation.
- **Wide entity coverage:** Handles customer, vendor, banking and employee transactions, plus inventory adjustments and transfers.
- **Schedulers and integrations:** Offers schedulers and connectors to sync data with other systems; custom integrations are built to order and quoted separately.
- **Conversion services:** Separate migration services convert data from other accounting software into QuickBooks, using the vendor's own migration experts.

## Good for

- Bookkeepers who load clients' transactions into QuickBooks from files
- Businesses importing sales data from several channels
- Teams cleaning up duplicate or test entries in bulk

## Worth knowing

- It works only with QuickBooks; the Desktop edition lists Windows 10 and 11.
- Online plans are monthly (or yearly from 25 company files) while Desktop plans are yearly, with different company file limits.
- Plans are capped by company files: 1 on Individual, 3 on Basic, 5 on Intermediate and 10 on Pro.

## ToolGPA grades

**GPA: 2.0 out of 4**, graded Nov 13, 2026. Dancing Numbers is an add-on that imports, exports and deletes QuickBooks transactions and lists in bulk from Excel or CSV. But it does only that, only for QuickBooks, and plans are capped by company files.

- **Value for money: C.** $10 a month for 1 company file and 2 users on QuickBooks Online, just above the category's cheapest quarter. Desktop plans are yearly, from $199.
- **Free plan and trial: C.** A free trial with no card, but its length isn't stated. There is no free plan.
- **Features: D.** One narrow job, bulk moves of data in and out of QuickBooks, and it needs QuickBooks to be useful at all.
- **Ease of use: C.** No store rating on record, and you map spreadsheet columns to QuickBooks fields.
- **Platforms and integrations: B.** Web and a Windows program, with QuickBooks Online, QuickBooks Desktop and Salesforce.

These are ToolGPA's own grades. Graded from this listing, whose facts were read from Dancing Numbers's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews.

## Where it stands among accounting and invoicing tools

- Dancing Numbers's GPA of 2.0 is higher than 22 of the 127 other accounting and invoicing tools we grade, and level with 20.
- It stands best on platforms and integrations (B, above 28 of 127) and worst on features (D, above 0).
- Its paid plans start at $10 a month, against a middle price of $18.09 for the category: 31 of the 90 others that charge start lower.
- On features, ease of use and platforms it scores 2.0 out of 4. 32 tools score higher and cost less.

The category's chart of price against score: https://toolgpa.com/charts/accounting

## Keep it, or make your own?

**Keep it.** To replace Dancing Numbers you would be making live feeds from your bank, which take an agreement with each bank or a service that has them. That is not a weekend's work, with an AI app builder or without one. That makes this kind of software worth paying for, not this one in particular: 85 of the 127 other accounting and invoicing tools grade higher. It costs $120 a year.

- You could make: Templates: an app builder makes this well.
- You could not: Live feeds from your bank, which take an agreement with each bank or a service that has them.
- You could not: Connections to other products, each kept working as those products change.
- You could not: A real app for Windows. Something home-made would be a web page.

A judgement by ToolGPA from this listing, by rules that are the same for every tool. Nothing was built to test it.

## Works with

QuickBooks Online, QuickBooks Desktop, Salesforce

**Tags:** Bookkeeping, Workflow automation, Templates

## Alternatives

- [Synder](https://toolgpa.com/tools/synder): Syncs sales, fees and payouts from 30+ platforms into your books. [Compare](https://toolgpa.com/compare/dancing-numbers-vs-synder)
- [A2X](https://toolgpa.com/tools/a2x): Ecommerce payout reconciliation for QuickBooks, Xero and NetSuite. [Compare](https://toolgpa.com/compare/a2x-vs-dancing-numbers)
- [Link My Books](https://toolgpa.com/tools/link-my-books): Ecommerce payout and tax reconciliation for Xero and QuickBooks. [Compare](https://toolgpa.com/compare/dancing-numbers-vs-link-my-books)
- [Hubdoc](https://toolgpa.com/tools/hubdoc): Captures bills and receipts and sends the data to accounting software. [Compare](https://toolgpa.com/compare/dancing-numbers-vs-hubdoc)
- [QuickBooks Online](https://toolgpa.com/tools/quickbooks): Cloud accounting from Intuit, from a free plan to 25-user Advanced. [Compare](https://toolgpa.com/compare/dancing-numbers-vs-quickbooks)

## Sources

The prices, plans, platforms and features above were read from these pages on Nov 13, 2026:

- https://www.dancingnumbers.com/pricing/
- https://www.dancingnumbers.com
- https://www.dancingnumbers.com/about-us/

Page: https://toolgpa.com/tools/dancing-numbers
Listed by ToolGPA (toolgpa.com).