# DEVONthink

> Document and information manager for Mac, iPhone and iPad

DEVONthink is a document and information manager for the Mac, with a companion app called DEVONthink To Go for iPhone and iPad. It keeps PDFs, notes, web pages, emails and other files in databases stored on your own machine, where they can be tagged, cross-linked, searched and synced between devices. It is sold as a one-time license in three editions; the higher ones add generative AI integration, OCR and a web interface for teams.

- **Category:** Note-Taking Apps
- **Made by:** DEVONtechnologies, LLC
- **Website:** https://www.devontechnologies.com/apps/devonthink
- **Runs on:** macOS, iOS, Web, Browser extension
- **Facts last checked:** Oct 5, 2026

## Pricing

DEVONthink is a paid product with a free trial, starting at $99 one-time license, with 2 Mac seats and 1 year of updates.

- **Pricing model:** Free trial
- **Free plan:** None.
- **Free trial:** Free trial for 30 days or 150 hours of use, whichever is longer, with all Server edition features.

| Plan | Price | What you get |
| --- | --- | --- |
| Standard | $99 one-time license with 2 Mac seats and 1 year of updates | Importing, indexing, sync, encrypted databases, versioning, tagging, annotations, smart groups and rules, and scripting. Extra seats cost $49. |
| Pro | $199 one-time license with 2 Mac seats and 1 year of updates | Adds generative AI integration, OCR, email archiving, custom metadata and DEVONthink To Go with 5 mobile seats. Extra seats cost $99. |
| Server | $499 one-time license with 2 Mac seats and 1 year of updates | Adds a web interface and granular access management for teams, plus 25 mobile seats for DEVONthink To Go. Extra seats cost $99. |
| DEVONthink To Go | $2.99 per month, or $19 per year, as an App Store subscription | The iPhone and iPad app. It works with restrictions without a license and is included with Pro and Server licenses that still receive updates. |

Read from https://www.devontechnologies.com/apps/devonthink/pricing on Oct 5, 2026. Prices change, so confirm with DEVONthink before buying.

## Ways to pay less

- **20% off for students and educators** (Education): Full-time students and teachers get 20% off new licenses, extra seats and update extensions once their status is approved in their customer account. Source: https://www.devontechnologies.com/customers/students
- **20% off for volunteer-run charities** (Nonprofit): Charities working in children's aid, human aid, ecology, wildlife protection or renewable energy get 20% off. Educational institutes and religious organizations are excluded. Source: https://www.devontechnologies.com/customers/students
- **Lower price for extending updates early** (Other savings): Extending before the update year ends costs $44, $89 or $134 for one more year instead of $49, $99 or $149, with two- and three-year options. Source: https://www.devontechnologies.com/apps/devonthink/pricing

## Key features

- **Document databases:** Stores texts, PDFs, web pages, images, emails and spreadsheets in databases on your Mac, organized with groups, tags and smart groups.
- **Notes, annotations and links:** Write notes as Markdown, plain text or rich text and attach annotations to documents. Cross-references and item links connect items into a personal wiki.
- **Built-in and generative AI:** Built-in AI suggests related documents and filing locations. Pro and Server connect online or local chat models for summaries, tagging and chat.
- **Automation:** Smart rules run actions on documents when their conditions are met, and AppleScript or JavaScript for Automation scripts can extend them.
- **Encrypted sync:** Databases sync between Macs, iPhones and iPads over the local network or a cloud service of your choice, with the synced data encrypted.
- **Scanning, OCR and email archiving:** Pro and Server make scanned documents searchable, archive email independently of the mail app and imprint PDFs with stamps or Bates numbers.

## Good for

- Researchers, lawyers and writers with large document archives on a Mac
- People who want their documents stored locally rather than on a vendor's servers
- Buyers who prefer a one-time license to a subscription

## Worth knowing

- The desktop app is Mac only and requires macOS Ventura or later; the vendor develops solely for macOS and iOS.
- A license includes 1 year of updates. The app keeps working afterwards, but more updates cost $49 to $149 a year depending on the edition.
- The web interface is part of the $499 Server edition only, and generative AI, OCR and email archiving start at Pro.
- Standard does not include DEVONthink To Go, which needs a $2.99 monthly or $19 yearly subscription for full use.

## Works with

OmniFocus, Things, Apple Reminders, Apple Calendar, Alfred, Bookends, Tinderbox, PopClip

**Tags:** One-time purchase, Local-first, Notes, Markdown, Linked notes, AI features, Web clipper

## Alternatives

- [EagleFiler](https://toolgpa.com/tools/eaglefiler): Document organizer and mail archiver for Mac. [Compare](https://toolgpa.com/compare/devonthink-vs-eaglefiler)
- [Keep It](https://toolgpa.com/tools/keep-it): Notebook and document organizer for Mac, iPhone and iPad. [Compare](https://toolgpa.com/compare/devonthink-vs-keep-it)
- [Evernote](https://toolgpa.com/tools/evernote): Note-taking app with web clipping, tasks, calendar and AI search. [Compare](https://toolgpa.com/compare/devonthink-vs-evernote)
- [Obsidian](https://toolgpa.com/tools/obsidian): Markdown note-taking app that keeps your files on your device. [Compare](https://toolgpa.com/compare/devonthink-vs-obsidian)
- [Notebooks](https://toolgpa.com/tools/notebooks): Writing, documents and tasks organized in nested books. [Compare](https://toolgpa.com/compare/devonthink-vs-notebooks)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 5, 2026:

- https://www.devontechnologies.com/apps/devonthink/pricing
- https://www.devontechnologies.com/apps/devonthink
- https://www.devontechnologies.com/apps/devonthink/editions
- https://www.devontechnologies.com/apps/devonthink/integrations
- https://www.devontechnologies.com/apps/devonthinktogo
- https://www.devontechnologies.com/apps/devonthinktogo/pricing
- https://www.devontechnologies.com/customers/students
- https://www.devontechnologies.com/support/faq/category:Licenses
- https://www.devontechnologies.com/about

Page: https://toolgpa.com/tools/devonthink
Listed by ToolGPA (toolgpa.com).