# Documize

> Self-hosted knowledge base with approvals and analytics

Documize is self-hosted knowledge management software that installs as a single binary on the customer's own servers and stores its data in PostgreSQL, SQL Server, MySQL, Percona or MariaDB. Documents live in spaces, are built from reusable templates and content blocks, and move through a draft, review, approve and publish lifecycle. It is sold as an annual subscription with every feature in both plans, and the first 5 users are free.

- **Category:** Docs & Wikis
- **Made by:** Documize Inc.
- **Website:** https://documize.com
- **Runs on:** Web
- **Facts last checked:** Oct 9, 2026

## Pricing

Documize has a free plan. Paid plans start at $900 per year for up to 100 users.

- **Pricing model:** Free plan
- **Free plan:** The first 5 users are free with no feature restrictions, using a free activation key that the vendor emails on request. No credit card is required.
- **Free trial:** None listed.

| Plan | Price | What you get |
| --- | --- | --- |
| Free (5 users) | $0 | The first 5 users at no cost with no feature restrictions, activated with a free key. |
| Essential | $900 per year for up to 100 users | Self-hosted with unlimited content and storage, LDAP, AD, Keycloak and CAS sign-in, approvals, analytics, audit logs and product support. |
| Enterprise | $1,800 per year for unlimited users | The same feature set as Essential with no limit on the number of users. |

Read from https://documize.com/pricing/ on Oct 9, 2026. Prices change, so confirm with Documize before buying.

## Ways to pay less

- **30% off for academic institutions** (Education): The pricing FAQ offers qualifying academic institutions a 30% discount on request. Source: https://documize.com/pricing/

## Key features

- **Single self-hosted binary:** The server ships as one binary with no runtime dependencies for Windows, macOS, Linux and FreeBSD. License validation works offline, so it can run on an air-gapped network.
- **Spaces, labels and documents:** Content is organized into spaces that hold related documents, with labels grouping similar spaces, in place of deeply nested folders.
- **Templates and content blocks:** Documents are assembled from reusable templates and pre-defined content blocks so teams start from a shared standard.
- **Approvals and versions:** A draft, review, approve and publish lifecycle with contribution requests is built in, and documents can be baselined and kept in several live versions.
- **Analytics and audit logs:** Reports show which content is read, which is stale and what people search for, alongside activity streams and audit logs. They are included in both plans.
- **Permissions and sign-in:** Permissions are set on spaces, documents and actions, and users can authenticate through LDAP, Active Directory, Keycloak or CAS.

## Good for

- Organizations that must keep documentation on their own or air-gapped servers
- Teams that want a flat annual price instead of a per-seat fee
- Controlled documents that need review and approval before they are published

## Worth knowing

- It is self-hosted only: the customer installs it and runs their own database, and the site offers no vendor-hosted version.
- Only the first 5 users are free; larger teams pay $900 a year for up to 100 users or $1,800 a year for unlimited users.
- Billing is annual, with a 90-day refund policy; no monthly option is listed.
- The vendor calls its Community edition open source but does not say on its pricing page how it differs from the paid plans.

## Works with

Keycloak, Microsoft Active Directory

**Tags:** Wiki, Documents, Templates, Open source, Self-hostable, Public API, Reports

## Alternatives

- [Confluence](https://toolgpa.com/tools/confluence): Team wiki and docs workspace from Atlassian, tied to Jira. [Compare](https://toolgpa.com/compare/confluence-vs-documize)
- [BookStack](https://toolgpa.com/tools/bookstack): Free self-hosted wiki organized into books, chapters and pages. [Compare](https://toolgpa.com/compare/bookstack-vs-documize)
- [Outline](https://toolgpa.com/tools/outline): Fast team knowledge base and wiki, cloud-hosted or self-hosted. [Compare](https://toolgpa.com/compare/documize-vs-outline)
- [XWiki](https://toolgpa.com/tools/xwiki): Open-source enterprise wiki with structured data and apps. [Compare](https://toolgpa.com/compare/documize-vs-xwiki)
- [Wiki.js](https://toolgpa.com/tools/wiki-js): Open-source wiki software built on Node.js with Git sync. [Compare](https://toolgpa.com/compare/documize-vs-wiki-js)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 9, 2026:

- https://documize.com/pricing/
- https://documize.com/
- https://documize.com/get-started/
- https://documize.com/confluence-alternative/
- https://documize.com/alternative-to-notion/
- https://documize.com/compliance/
- https://documize.com/about/
- https://docs.documize.com/

Page: https://toolgpa.com/tools/documize
Listed by ToolGPA (toolgpa.com).