# Easy!Appointments review (2026): is the free plan enough? > Open source appointment scheduler you host on your own server Checked Nov 12, 2026 · graded Nov 12, 2026 by ToolGPA. Easy!Appointments is a free, open source booking application released under GPL-3.0. You run it on a PHP and MySQL server, or in Docker, and it gives customers a booking page and your team one calendar, with data kept in your own database. Paid options are managed hosting and one-off services. - **Category:** Calendar & Scheduling - **Made by:** Easy!Appointments (since 2014) - **Website:** https://easyappointments.org - **Runs on:** Web - **Who should skip it:** Not for you if you do not run servers, since self-hosting needs PHP 8.2, MySQL and a cron job. - **Facts last checked:** Nov 12, 2026 ## Pricing As of Nov 12, 2026, Easy!Appointments has a free plan, and paid plans start at $20 per month, billed annually ($240 a year), for managed hosting. - **Pricing model:** Free plan - **Free plan:** The self-hosted release is free under GPL-3.0, with unlimited bookings, staff and features; you run the server yourself. - **Free trial:** None listed. | Plan | Price | What you get | | --- | --- | --- | | Self-hosted | $0 | Free and open source; download it and host it yourself, with no licence fee. | | Managed Hosting | $20 per month, billed annually ($240 a year) | The same software run for you, with updates, daily backups kept 30 days and support. | Read from https://easyappointments.org/pricing/ on Nov 12, 2026. Prices change, so confirm with Easy!Appointments before buying. ## Key features - **Booking page and calendar:** Customers choose a service, provider and time on a public page, and the team works from one shared calendar. - **Your own database:** Appointments, customers and notes sit in your MySQL database; the site says nothing leaves the server unless you connect an integration. - **Google Calendar sync and LDAP:** Syncs with Google Calendar and can use an LDAP directory so providers sign in with existing credentials. - **Webhooks:** Sends new bookings to n8n, Zapier or Make for follow-up automation. - **Over 40 languages:** The booking page and back office are translated into more than 40 languages by the community. - **Paid extra services:** White-label licenses, technical support sessions, custom development and data migration are sold separately. ## Good for - Organizations that must keep booking data on their own servers - Teams with a developer or host who can run PHP and MySQL - Small businesses that want a free scheduler with no per-seat fees ## Worth knowing - Self-hosting needs a web server with PHP 8.2 or later, a MySQL database and a cron job for calendar sync. - Scheduled reminder emails, SMS and online payments are listed as premium custom development. - Managed Hosting is billed once a year, and prices exclude VAT. - Support sessions cost $60 each; white-label licenses are $50 or $500 one-time. ## ToolGPA grades **GPA: 2.2 out of 4**, graded Nov 12, 2026. Easy!Appointments is open source appointment booking that you host on your own server, or pay €20 a month to have it hosted for you. Setup needs PHP, MySQL and a cron job, and reminders by email or SMS and online payments are listed as paid custom development. - **Value for money: C.** Free under GPL-3.0, but only if you host it yourself, which needs a server. Managed hosting is €20 a month, billed once a year. - **Free plan and trial: B.** Free to download with unlimited bookings, staff and features. You supply the server. - **Features: C.** Booking page, calendar, Google Calendar sync, LDAP, webhooks and 40+ languages. Reminder emails, SMS and online payments are premium custom work. - **Ease of use: D.** Self-hosting needs a web server with PHP 8.2 or later, a MySQL database and a cron job for calendar sync. - **Platforms and integrations: B.** Web only, with Google Calendar, LDAP, n8n, Zapier, Make and Docker. These are ToolGPA's own grades. Graded from this listing, whose facts were read from Easy!Appointments's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews. ## Where it stands among calendar and scheduling apps - Easy!Appointments's GPA of 2.2 is higher than 10 of the 89 other calendar and scheduling apps we grade, and level with 16. - It stands best on free plan and trial (B, above 49 of 89) and worst on ease of use (D, above 0). - Its paid plans start at $20 a month, against a middle price of $6.99 for the category: 58 of the 66 others that charge start lower. - On features, ease of use and platforms it scores 2.0 out of 4. 64 tools score higher and cost less. The category's chart of price against score: https://toolgpa.com/charts/calendar ## Keep it, or make your own? **Keep it.** The plain part of Easy!Appointments you could make: appointment booking and calendar. What surrounds it you could not. The 3 things listed below take a company, not a weekend. That makes this kind of software worth paying for, not this one in particular: 63 of the 89 other calendar and scheduling apps grade higher. It costs $240 a year. Easy!Appointments is open source, so there is a third way: take its code and run it yourself. - You could make: Appointment booking and calendar: an app builder makes these well. - You could not: Booking pages that read and write other people's calendars and send the emails. - You could not: It plugs into other products, Google Calendar, LDAP and n8n among them, and has an API. - You could not: Sharing with other people, which means accounts and invitations. A judgement by ToolGPA from this listing, by rules that are the same for every tool. Nothing was built to test it. ## Works with Google Calendar, LDAP, n8n, Zapier, Make, Docker **Tags:** Appointment booking, Booking links, Calendar, Open source, Self-hostable, Public API ## Alternatives - [Cal.com](https://toolgpa.com/tools/cal-com): Scheduling platform with a free plan, API and embeds. [Compare](https://toolgpa.com/compare/cal-com-vs-easy-appointments) - [SuperSaaS](https://toolgpa.com/tools/supersaas): Booking system priced by upcoming appointments, not seats. [Compare](https://toolgpa.com/compare/easy-appointments-vs-supersaas) - [Setmore](https://toolgpa.com/tools/setmore): Appointment booking app with a free plan for up to four staff. [Compare](https://toolgpa.com/compare/easy-appointments-vs-setmore) - [SimplyBook.me](https://toolgpa.com/tools/simplybook-me): Online booking system for service businesses, priced by volume. [Compare](https://toolgpa.com/compare/easy-appointments-vs-simplybook-me) - [Rallly](https://toolgpa.com/tools/rallly): Open-source meeting polls for finding a time that suits a group. [Compare](https://toolgpa.com/compare/easy-appointments-vs-rallly) ## Sources The prices, plans, platforms and features above were read from these pages on Nov 12, 2026: - https://easyappointments.org/ - https://easyappointments.org/pricing/ Page: https://toolgpa.com/tools/easy-appointments Listed by ToolGPA (toolgpa.com).