# Epicflow review (2026): is it worth €22.50 a month per user, billed yearly? > Multi-project resource planning and portfolio forecasting Checked Nov 12, 2026 · graded Nov 12, 2026 by ToolGPA. Epicflow is portfolio and resource management software for organizations where many projects share the same specialists. It forecasts load across teams, flags bottlenecks and due dates at risk, and on the Enterprise plan adds cost-of-delay, cash flow forecasts and what-if scenarios. It can be used alongside tools such as Jira and Microsoft Project. - **Category:** Project Management - **Made by:** Epicflow (since 2007) - **Website:** https://www.epicflow.com - **Runs on:** Web - **Who should skip it:** Pricey if you are small: Growth starts at 20 users, about €450 a month on yearly billing. - **Facts last checked:** Nov 12, 2026 ## Pricing As of Nov 12, 2026, Epicflow is a paid product with a free trial, starting at €22.50 per user / month, billed annually (€25 billed monthly). - **Pricing model:** Free trial - **Free plan:** None. - **Free trial:** 30-day trial on your own project data for the Growth plan. | Plan | Price | What you get | | --- | --- | --- | | Growth | €22.50 per user / month, billed annually (€25 monthly), 20-50 users | Up to 50 projects and 250 tasks, with capacity planning, workload analysis, bottleneck detection and due date feasibility prediction. | | Enterprise | €45 per user / month and up, billed annually (€50 monthly), 50+ users | Unlimited projects and tasks, cost of delay, bonus and penalty schemes, cash flow forecast, what-if analysis and competence management. | Read from https://www.epicflow.com/pricing-plans/ on Nov 12, 2026. Prices change, so confirm with Epicflow before buying. ## Ways to pay less - **10% off with annual billing** (Annual discount): The pricing page shows annual billing at 10% under monthly billing. Source: https://www.epicflow.com/pricing-plans/ ## Key features - **Capacity and load analysis:** Shows which resource group is overloaded and which projects put it there. - **Due date prediction:** Forecasts which due dates the teams can support with their real capacity. - **What-if analysis:** Test a new project, a hire or a date beside the live plan without changing it (Enterprise). - **Cost of delay:** Puts a price on delays per task and project, with cash flow forecasts (Enterprise). - **Jira and Project integrations:** Used with MS Project Server, SAP, Jira and Primavera through interfaces. ## Good for - PMOs running many projects over the same specialists - Engineering and R&D organizations with resource bottlenecks ## Worth knowing - Prices are in euros. - Growth is for 20 to 50 users; Enterprise has a 50-user minimum. - Growth is for 20 to 50 users; Enterprise needs at least 50. - Optional modules (Epica AI assistant, REST API, Jira interface) are priced separately; only logged-in users are licensed. ## ToolGPA grades **GPA: 2.0 out of 4**, graded Nov 12, 2026. Epicflow forecasts due dates and finds bottlenecks across many projects. It starts at 20 users, there is no free plan, and optional modules such as the API and Jira interface cost extra. - **Value for money: D.** €22.50 a user a month yearly for 20 to 50 users, so at least €450 a month, against a $9 middle. Enterprise is €45 a user from 50 users. - **Free plan and trial: C.** 30-day trial on your own project data for Growth; the card terms aren't stated, and there is no free plan. - **Features: C.** Capacity and load analysis, due date prediction, what-if and cost of delay. It does resource forecasting fully, but isn't a task or board tool. - **Ease of use: C.** No store rating on record, and it works from your own project data, which means setup. - **Platforms and integrations: B.** Web only, with Jira, Microsoft Project, Oracle Primavera and SAP links. These are ToolGPA's own grades. Graded from this listing, whose facts were read from Epicflow's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews. ## Where it stands among project management tools - Epicflow's GPA of 2.0 is higher than 6 of the 111 other project management tools we grade, and level with 15. - It stands best on platforms and integrations (B, above 16 of 111) and worst on value for money (D, above 0). - Its paid plans start at about $25.14 a month for each person, against a middle price of $9 for the category: 84 of the 97 others that charge start lower. - On features, ease of use and platforms it scores 2.3 out of 4. 53 tools score higher and cost less. The category's chart of price against score: https://toolgpa.com/charts/project-management ## Keep it, or make your own? **Keep it.** The plain part of Epicflow you could make: reports. What surrounds it you could not. The 4 things listed below take a company, not a weekend. That makes this kind of software worth paying for, not this one in particular: 90 of the 111 other project management tools grade higher. It costs $301.64 a year. - You could make: Reports: an app builder makes this well. - You could not: Connections that pull numbers from dozens of other services. - You could not: It is priced for each person, which means accounts and billing for a team. - You could not: It plugs into other products, Jira, Microsoft Project and Oracle Primavera among them, and has an API. - You could not: AI features, unless you pay a model provider for each request yourself. A judgement by ToolGPA from this listing, by rules that are the same for every tool. Nothing was built to test it. ## Works with Jira, Microsoft Project, Oracle Primavera, SAP **Tags:** Reports, Dashboards, AI features, Public API ## Alternatives - [Float](https://toolgpa.com/tools/float): Resource scheduling and capacity planning for delivery teams. [Compare](https://toolgpa.com/compare/epicflow-vs-float) - [Resource Guru](https://toolgpa.com/tools/resource-guru): Resource scheduling for people, rooms and equipment. [Compare](https://toolgpa.com/compare/epicflow-vs-resource-guru) - [Scoro](https://toolgpa.com/tools/scoro): Modular professional services automation for service firms. [Compare](https://toolgpa.com/compare/epicflow-vs-scoro) - [Microsoft Project](https://toolgpa.com/tools/microsoft-project): Desktop project scheduling for Windows with Gantt charts. [Compare](https://toolgpa.com/compare/epicflow-vs-microsoft-project) - [Smartsheet](https://toolgpa.com/tools/smartsheet): Spreadsheet-style project and work management for teams. [Compare](https://toolgpa.com/compare/epicflow-vs-smartsheet) ## Sources The prices, plans, platforms and features above were read from these pages on Nov 12, 2026: - https://www.epicflow.com/pricing-plans/ - https://www.epicflow.com/trial-implementation/ - https://www.epicflow.com/about-us/ - https://www.epicflow.com/integrations/ - https://www.epicflow.com Page: https://toolgpa.com/tools/epicflow Listed by ToolGPA (toolgpa.com).