# ExpenseIn review (2026): is it worth it? > Expense claims, receipt scanning and company cards for UK teams Checked Nov 12, 2026 ยท graded Nov 13, 2026 by ToolGPA. ExpenseIn is expense management software for submitting, approving, paying and reporting on expense claims. Employees capture receipts, mileage and time in a mobile app, and an optional expense card feeds transactions straight into claims. Plans are sold through a demo request, and the site publishes no prices. - **Category:** Spend & Bill Pay - **Made by:** ExpenseIn - **Website:** https://www.expensein.com - **Runs on:** Web, iOS, Android - **Who should skip it:** Skip it if you want to see a price before booking a demo, as none is published. - **Facts last checked:** Nov 12, 2026 ## Pricing ExpenseIn's current pricing could not be confirmed from its own site. ## Key features - **Receipt scanning:** A photo of a receipt in the mobile app is read for amount, date and other details, and the receipt is stored with the claim. - **Mileage with Google Maps:** The app uses Google Maps to work out distance and the reimbursement for a mileage claim, and the vendor lists carbon emission calculations. - **Expense cards:** Cards have built-in spending controls and card transactions appear in the app for matching with receipts. Advanced and Complete plans list cashback of 0.50% and 0.75%. - **Policies and approvals:** Policy rules are enforced automatically, with multi-stage approval, escalation and out-of-office cover. Receipt verification is on the Complete plan. - **Reimbursements:** Approved expenses can be paid out through ExpenseIn. The plans page notes that reimbursements carry additional charges. - **Accounting and payroll integrations:** The plans page lists Xero, QuickBooks Online, NetSuite, Sage products, Microsoft Business Central and SFTP file delivery, plus a REST API on the Complete plan. ## Good for - UK organizations that want expense claims, cards and reimbursement in one system - Finance teams that code expenses to an existing accounting package - Charities and clubs paying one-off volunteer expenses ## Worth knowing - No prices are published: the Core, Advanced and Complete plans all say to book a demo. - SSO, multi-entity, custom fields and corporate card data feeds start at Advanced; the REST API, receipt verification and carbon reporting need Complete. - Reimbursements carry additional charges, which the plans page does not state. - The site names UK data storage and HMRC compliance, so it is built around UK businesses. ## ToolGPA grades **GPA: 2.0 out of 4**, graded Nov 13, 2026. ExpenseIn covers receipt scanning, mileage, company cards, approvals and reimbursements, and it's built around UK businesses. No price is shown on any plan, and the things bigger teams want, like SSO and the API, sit on the dearer ones. - **Value for money: C.** No prices are published, so there's nothing to set against the category's middle of $12 a seat. Every plan says to book a demo. - **Free plan and trial: F.** No free plan and no trial. You book a demo. - **Features: B.** Receipt scanning, mileage with Google Maps, cards, policies, approvals and reimbursements, plus accounting links. Nothing in the core job is missing, though several extras sit on higher plans. - **Ease of use: C.** No rating on record. Policies, approvals and accounting links all need setting up. - **Platforms and integrations: B.** Web, iPhone and Android, plus Xero, QuickBooks Online, NetSuite, Sage and Business Central. The REST API is Complete plan only. These are ToolGPA's own grades. Graded from this listing, whose facts were read from ExpenseIn's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews. ## Where it stands among spend and bill pay tools - ExpenseIn's GPA of 2.0 is higher than 39 of the 76 other spend and bill pay tools we grade, and level with 6. - It stands best on features (B, above 61 of 76) and worst on free plan and trial (F, above 0). The category's chart of price against score: https://toolgpa.com/charts/expenses ## Keep it, or make your own? **Keep it.** To replace ExpenseIn you would be making cards issued through a bank. That is not a weekend's work, with an AI app builder or without one. - You could make: Expense tracking and reports: an app builder makes these well. - You could not: Cards issued through a bank. - You could not: A real app for iOS and Android. Something home-made would be a web page. - You could not: It plugs into other products, Xero, QuickBooks Online and NetSuite among them, and has an API. - You could not: The depth: we grade its features B, which means it covers the whole job. A judgement by ToolGPA from this listing, by rules that are the same for every tool. Nothing was built to test it. ## Works with Xero, QuickBooks Online, NetSuite, Sage Intacct, Sage 50 Accounts, Microsoft Business Central, AccountsIQ, Staffology **Tags:** Expense tracking, Company cards, Reports, Public API ## Alternatives - [Webexpenses](https://toolgpa.com/tools/webexpenses): Expense claims, receipt capture and expense cards for finance teams. [Compare](https://toolgpa.com/compare/expensein-vs-webexpenses) - [Expensify](https://toolgpa.com/tools/expensify): Receipt scanning, expense reports and company cards, from $5 a member. [Compare](https://toolgpa.com/compare/expensein-vs-expensify) - [Rydoo](https://toolgpa.com/tools/rydoo): Expense reports with an AI receipt scanner and multi-country rules. [Compare](https://toolgpa.com/compare/expensein-vs-rydoo) - [Zoho Expense](https://toolgpa.com/tools/zoho-expense): Expense reports, receipt scanning and travel booking from Zoho. [Compare](https://toolgpa.com/compare/expensein-vs-zoho-expense) - [Pleo](https://toolgpa.com/tools/pleo): Company spending cards and expense reports from Copenhagen. [Compare](https://toolgpa.com/compare/expensein-vs-pleo) ## Sources The prices, plans, platforms and features above were read from these pages on Nov 12, 2026: - https://www.expensein.com/plans - https://www.expensein.com/ - https://www.expensein.com/expense-management/mobile-app - https://www.expensein.com/about Page: https://toolgpa.com/tools/expensein Listed by ToolGPA (toolgpa.com).