# Expensya (Medius Expense) review (2026): is it worth €5 a month, billed yearly?

> Expense reports, receipt scanning and company cards for teams

Checked Nov 12, 2026 · graded Nov 13, 2026 by ToolGPA.

Expensya is an expense management product that scans receipts, handles mileage and per diems, and routes reports through approval workflows. The vendor says it is changing its name to Medius Expense after Medius acquired it in 2023, and that the product itself is unchanged. Small businesses with up to 99 users pay per license, and larger companies are quoted a price.

- **Category:** Spend & Bill Pay
- **Made by:** Medius (Expensya)
- **Website:** https://www.expensya.com
- **Runs on:** Web, iOS, Android
- **Who should skip it:** Skip it if you want dollar prices: the page only shows euros.
- **Facts last checked:** Nov 12, 2026

## Pricing

As of Nov 12, 2026, Expensya (Medius Expense) is a paid product with a free trial, starting at €5 per license / month, billed annually.

- **Pricing model:** Free trial
- **Free plan:** None.
- **Free trial:** 30 days free for small business plans, no credit card required.

| Plan | Price | What you get |
| --- | --- | --- |
| Silver | €5 per license / month, billed annually, for 1-9 licenses | For 1 to 99 users. Unlimited receipt scanning, mileage expenses, multi-level approval and PDF and Excel export. The price falls in steps to €4 per license at 75-99 licenses. |
| Gold | €8 per license / month, billed annually, for 1-9 licenses | For 1 to 99 users. Adds France legal archiving, integrations, policy-based validation and advances. Falls to €6.40 per license at 75-99. |
| Enterprise | Custom | Sold through sales. Adds multi-subsidiary management, custom approval workflows, single sign-on, dashboards and a managed onboarding team. |

Read from https://www.expensya.com/en/solutions/small-businesses/ on Nov 12, 2026. Prices change, so confirm with Expensya (Medius Expense) before buying.

## Key features

- **Receipt scanning:** A photo of a receipt is read by the vendor's OCR+ recognition and turned into an expense. Silver and Gold include unlimited scans.
- **Mileage and per diems:** Mileage expenses with auto-calculated distances are on both small business plans. Per diems are listed under the premium package.
- **Approval workflows:** Reports go through multi-level approval. Automatic validation against expense policies is a Gold feature.
- **Payment cards and budgets:** Virtual and physical company cards with budgets, for an extra €89 a month on the small business plans, and a Bring Your Own Card option for cards a company already has.
- **Mobile app that works offline:** The Android and iOS app captures expenses on the move, including without a connection, according to the vendor.
- **Accounting and travel integrations:** Export formats and direct integrations cover ERPs and accounting systems, travel booking tools and Uber, and there is a documented API.

## Good for

- European small and mid-sized companies that need receipt scanning and approvals
- Teams that want company cards and expense reports in one product
- Finance teams reconciling expenses with an ERP such as SAP or Microsoft Dynamics

## Worth knowing

- Prices are in euros; no dollar prices are published.
- The small business plans cover 100 users or fewer; larger companies get a quote only.
- Cards cost an extra €89 a month on the small business plans; Expensya Payment, Microsoft Teams and bank integration are add-ons on the premium package.
- The site says the product is being renamed Medius Expense, and new sign-ups are for Medius Expense.

## ToolGPA grades

**GPA: 2.6 out of 4**, graded Nov 13, 2026. Expensya handles receipt scanning, mileage, approvals and an offline mobile app from €5 a person a month on yearly billing. The site says it's being renamed Medius Expense, payment cards cost €89 a month extra, and teams over 100 only get a quote.

- **Value for money: B.** €5 a licence a month billed yearly, falling to €4 at 75 licences, which is inside the cheaper quarter of expense tools ($7.50). Cards are an extra €89 a month.
- **Free plan and trial: C.** 30 days free on the small business plans and no credit card is needed. There's no free plan.
- **Features: B.** Receipt scanning, mileage and per diems, multi-level approval, payment cards, offline mobile and accounting links. The listing shows no gap in the core job.
- **Ease of use: C.** No rating on record. Approval flows and policies need setting up before you get going.
- **Platforms and integrations: B.** Web, iPhone and Android, with SAP, Dynamics, Sage, Cegid and others on the list. No desktop app.

These are ToolGPA's own grades. Graded from this listing, whose facts were read from Expensya (now Medius Expense)'s own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.

## Where it stands among spend and bill pay tools

- Expensya (Medius Expense)'s GPA of 2.6 is higher than 39 of the 51 other spend and bill pay tools we grade, and level with 3.
- It stands best on value for money (B, above 43 of 51) and worst on ease of use (C, above 0).
- Its paid plans start at about $5.59 a month for each person, against a middle price of $12 for the category: 2 of the 24 others that charge start lower.
- On features, ease of use and platforms it scores 2.7 out of 4. 2 tools score higher and cost less.

The category's chart of price against score: https://toolgpa.com/charts/expenses

## Keep it, or make your own?

**Keep it.** To replace Expensya (Medius Expense) you would be making cards issued through a bank. That is not a weekend's work, with an AI app builder or without one. It is one of the better ones too: its GPA of 2.6 is higher than 39 of the 51 other spend and bill pay tools we grade. It costs $67.03 a year.

- You could make: Expense tracking and reports: an app builder makes these well.
- You could not: Cards issued through a bank.
- You could not: A real app for iOS and Android. Something home-made would be a web page.
- You could not: It is priced for each person, which means accounts and billing for a team.
- You could not: It plugs into other products, SAP, Microsoft Dynamics and Sage among them, and has an API.
- You could not: The depth: we grade its features B, which means it covers the whole job.

A judgement by ToolGPA from this listing, by rules that are the same for every tool. Nothing was built to test it.

## Works with

SAP, Microsoft Dynamics, Sage, Cegid, Oracle JD Edwards, Oracle PeopleSoft, TravelPerk, Uber

**Tags:** Expense tracking, Company cards, Reports, Public API

## Alternatives

- [Rydoo](https://toolgpa.com/tools/rydoo): Expense reports with an AI receipt scanner and multi-country rules. [Compare](https://toolgpa.com/compare/expensya-vs-rydoo)
- [Pleo](https://toolgpa.com/tools/pleo): Company spending cards and expense reports from Copenhagen. [Compare](https://toolgpa.com/compare/expensya-vs-pleo)
- [Payhawk](https://toolgpa.com/tools/payhawk): Cards, expenses, payables and travel in one spend platform. [Compare](https://toolgpa.com/compare/expensya-vs-payhawk)
- [SAP Concur](https://toolgpa.com/tools/sap-concur): Expense, travel and invoice management for all company sizes. [Compare](https://toolgpa.com/compare/expensya-vs-sap-concur)
- [Emburse](https://toolgpa.com/tools/emburse): Travel, expense, AP and payments with AI compliance checks. [Compare](https://toolgpa.com/compare/emburse-vs-expensya)

## Sources

The prices, plans, platforms and features above were read from these pages on Nov 12, 2026:

- https://www.expensya.com/en/solutions/small-businesses/
- https://www.expensya.com/en/pricing/
- https://www.expensya.com/en/
- https://www.expensya.com/en/lp/expensya-is-transitioning-to-medius-expense/
- https://www.expensya.com/en/solutions/integrations/
- https://www.expensya.com/en/about/

Page: https://toolgpa.com/tools/expensya
Listed by ToolGPA (toolgpa.com).