# Gym Assistant review (2026): is it worth $780? > Windows membership software for gyms, sold as a one-time license Checked Nov 13, 2026 ยท graded Nov 13, 2026 by ToolGPA. Gym Assistant is membership management software that installs on a Windows PC rather than running in the cloud. It handles member records, check-in, recurring billing and reports for small and mid-size gyms, and is sold once instead of by subscription. An optional cloud add-on, MemberConnect, adds a member portal, texting and a member app. - **Category:** Salon, Spa & Studio Booking - **Made by:** Bio-Logic Inc. - **Website:** https://www.gymassistant.com - **Runs on:** Windows - **Who should skip it:** Not for you if you use a Mac, as it needs Parallels. - **Facts last checked:** Nov 13, 2026 ## Pricing As of Nov 13, 2026, Gym Assistant is a paid product with a free trial, starting at $780 one-time, for the smallest of eight capacity editions. - **Pricing model:** Free trial - **Free plan:** None. - **Free trial:** Free demo download offered; the terms are not stated. | Plan | Price | What you get | | --- | --- | --- | | Gym Assistant Software | $780 one-time, up to $3,510 by database capacity | Eight capacity editions, all with every feature. Includes one year of support, updates and automatic backup. | | Network License | $195 one-time, up to $585 | Add-on that lets 2 to 10 computers share the same Gym Assistant data. | | Silver Support | $190 per year | Annual support plan, and a requirement for MemberConnect. A Gold level costs $370 per year. | | MemberConnect Plus | $15 per month ($100 per year) | Member portal messaging and SMS. The Base plan is free; the Elite plan adds a member app for $30 per month. | Read from https://www.gymassistant.com/product-category/software/ on Nov 13, 2026. Prices change, so confirm with Gym Assistant before buying. ## Key features - **Member records and check-in:** Each member screen holds payments, visit history, notes, measurements and waivers, and members can be checked in by barcode key tag in the background. - **Recurring billing:** Runs recurring membership billing with integrated card and ACH/EFT payment processing, set up through a merchant services account. - **Door access control:** Optional access control hardware opens doors on a schedule, by membership type, using digital keys, barcode tags, proximity cards or fobs. - **Reports:** Financial, journal, visit, insurance and membership reports are built in. - **MemberConnect add-on:** A cloud member portal for online sign-ups and payments, with paid tiers that add two-way SMS, a member mobile app and mobile door check-in. - **Retail and time clock add-ons:** ProShop software adds retail point of sale, and TimeClock software tracks staff hours, each sold separately. ## Good for - Small and mid-size gyms that want to buy software once - Clubs that need door access control tied to memberships - Owners who want to keep their data on their own computer ## Worth knowing - It runs on Windows only and is not cloud based; on a Mac it needs Parallels Desktop. - Software is for memberships; there is no class or appointment booking, and retail needs the separate ProShop add-on. - Support and updates are free for one year, after which a paid support plan is needed to keep receiving them. - MemberConnect needs a merchant services account, an active support plan and software version 2.6.0, and online payments work in the US and Canada only. ## ToolGPA grades **GPA: 1.8 out of 4**, graded Nov 13, 2026. Gym Assistant is Windows membership software sold as a one-time license from $780, with eight capacity editions. It runs on Windows only and isn't cloud based, it has no class or appointment booking, and updates and support stop after a year unless you pay $190 a year. - **Value for money: B.** $780 one-time for the smallest edition, under two years of the category's $49 middle subscription. After year one, support is $190 a year. - **Free plan and trial: D.** A free demo download, but its terms aren't stated. - **Features: C.** Member records, check-in, recurring billing, door access and reports. But no class or appointment booking, and retail needs a separate add-on. - **Ease of use: C.** No store rating on record, and a Windows program with its own database means setup. - **Platforms and integrations: D.** Windows only, and not cloud based. On a Mac it needs Parallels Desktop. These are ToolGPA's own grades. Graded from this listing, whose facts were read from Gym Assistant's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews. ## Where it stands among salon, spa and studio booking apps - Gym Assistant's GPA of 1.8 is higher than 12 of the 85 other salon, spa and studio booking apps we grade, and level with 19. - It stands best on value for money (B, above 69 of 85) and worst on platforms and integrations (D, above 0). The category's chart of price against score: https://toolgpa.com/charts/service-booking ## Keep it, or make your own? **Keep it.** To replace Gym Assistant you would be making texts to thousands of numbers, registered with the carriers. That is not a weekend's work, with an AI app builder or without one. That makes this kind of software worth paying for, not this one in particular: 54 of the 85 other salon, spa and studio booking apps grade higher. It costs $780, paid once. - You could make: Reports: an app builder makes this well. - You could not: Texts to thousands of numbers, registered with the carriers. - You could not: Scanning barcodes with a phone camera or a scanner. - You could not: A real app for Windows. Something home-made would be a web page. A judgement by ToolGPA from this listing, by rules that are the same for every tool. Nothing was built to test it. **Tags:** One-time purchase, Barcode scanning, SMS marketing, Reports ## Alternatives - [ABC Fitness](https://toolgpa.com/tools/abc-fitness): Gym management, billing and member engagement for clubs. [Compare](https://toolgpa.com/compare/abc-fitness-vs-gym-assistant) - [GymMaster](https://toolgpa.com/tools/gymmaster): Gym management software with billing, booking and door access. [Compare](https://toolgpa.com/compare/gym-assistant-vs-gymmaster) - [EZFacility](https://toolgpa.com/tools/ezfacility): Scheduling and membership software for sports and fitness facilities. [Compare](https://toolgpa.com/compare/ezfacility-vs-gym-assistant) - [Gymdesk](https://toolgpa.com/tools/gymdesk): Membership, billing and booking software for gyms and studios. [Compare](https://toolgpa.com/compare/gym-assistant-vs-gymdesk) ## Sources The prices, plans, platforms and features above were read from these pages on Nov 13, 2026: - https://www.gymassistant.com - https://www.gymassistant.com/product-category/software/ - https://www.gymassistant.com/products/gym-assistant-software/ - https://www.gymassistant.com/products/memberconnect/ - https://www.gymassistant.com/sales/product-faq/ - https://www.gymassistant.com/shop/software/ Page: https://toolgpa.com/tools/gym-assistant Listed by ToolGPA (toolgpa.com).