# Kanban Tool

> Online kanban boards with time tracking and flow analytics

Kanban Tool is a visual project management service built around kanban boards with swimlanes, work-in-progress limits and real-time updates. Cumulative flow and cycle time reports are included on every plan, and the Enterprise plan adds time tracking and process automation. It is sold as a hosted service and as Kanban Tool On-Site, which organizations install on their own servers.

- **Category:** Project Management
- **Made by:** Kanban Tool sp. z o.o. (since 2008)
- **Website:** https://kanbantool.com
- **Runs on:** Web, iOS, Android
- **Facts last checked:** Oct 9, 2026

## Pricing

Kanban Tool has a free plan. Paid plans start at $6 per user / month.

- **Pricing model:** Free plan
- **Free plan:** 2 boards and 2 users, with no file attachments, time tracking, process automation or user groups.
- **Free trial:** 14-day free trial of the chosen plan, no credit card required.

| Plan | Price | What you get |
| --- | --- | --- |
| Free | $0 | 2 boards and 2 users, without file attachments. |
| Team | $6 per user / month; annual billing also offered, price not listed | Unlimited boards and file attachments, with real-time board updates and board analytics. |
| Enterprise | $11 per user / month; annual billing also offered, price not listed | Everything in Team, plus time tracking and reporting, user groups management and process automation. |
| Kanban Tool On-Site | Custom | The Enterprise product installed on your own server, sold in 10-user annual license packs with pricing on request. |

Read from https://kanbantool.com/pricing on Oct 9, 2026. Prices change, so confirm with Kanban Tool before buying.

## Ways to pay less

- **Nonprofit pricing on request** (Nonprofit): Kanban Tool says it gives significant discounts to non-profit organizations. The amount is not published and is arranged by contacting the company. Source: https://kanbantool.com/support/pricing-and-payments
- **Educational pricing on request** (Education): Educational organizations are offered discounted pricing on the same terms: no published rate, arranged by contacting the company. Source: https://kanbantool.com/support/pricing-and-payments
- **Reduced pricing above 50 users** (Other savings): The support pages state that accounts with more than 50 users get reduced pricing, arranged with the sales team. Source: https://kanbantool.com/support/pricing-and-payments

## Key features

- **Kanban boards with swimlanes:** Work is shown as cards on boards with horizontal swimlanes, work-in-progress limits, collapsible columns and predefined, customizable board templates.
- **Real-time collaboration:** Board changes appear across team devices as they happen, with comments, task assignments, email notifications and due date reminders.
- **Flow analytics:** A cumulative flow diagram, cycle time reports and breakdown charts show where work is piling up. Board analytics are included on every plan.
- **Time tracking and automation:** The Enterprise plan adds time tracking with time reports and process automation. Recurring and postponed tasks with reminders are also listed.
- **Power-Ups:** More than 30 optional Power-Ups add an interactive calendar, task dependencies, card covers, checklists and developer tools for custom styles and scripts.
- **AI Assistant:** The assistant builds a board from a description of the work and suggests checklist items and tasks, using an OpenAI integration.

## Good for

- Teams that run kanban with WIP limits and flow metrics
- Organizations that must keep board data on their own servers
- Two-person teams whose work fits on the free plan's 2 boards

## Worth knowing

- The Free plan is limited to 2 boards and 2 users and has no file attachments.
- Time tracking, process automation and user groups are only on the Enterprise plan at $11 per user / month.
- The pricing page shows one per-user monthly price; annual billing exists, but its price is not listed.
- Kanban Tool On-Site is sold in 10-user annual license packs, with pricing only on request.

## Works with

Zapier, Google Drive, OneDrive, Dropbox, Box, Outlook, OpenAI, ActiveCampaign

**Tags:** Kanban boards, Time tracking, Real-time collaboration, Reports, Workflow automation, Self-hostable, Public API

## Alternatives

- [KanbanFlow](https://toolgpa.com/tools/kanbanflow): Kanban boards with a built-in Pomodoro timer and time tracking. [Compare](https://toolgpa.com/compare/kanban-tool-vs-kanbanflow)
- [Trello](https://toolgpa.com/tools/trello): Kanban boards with an inbox, planner and built-in automation. [Compare](https://toolgpa.com/compare/kanban-tool-vs-trello)
- [Kanbanchi](https://toolgpa.com/tools/kanbanchi): Kanban boards and Gantt charts for Google Workspace and Microsoft 365. [Compare](https://toolgpa.com/compare/kanban-tool-vs-kanbanchi)
- [Kanboard](https://toolgpa.com/tools/kanboard): Free, self-hosted kanban board software under the MIT License. [Compare](https://toolgpa.com/compare/kanban-tool-vs-kanboard)
- [Teamhood](https://toolgpa.com/tools/teamhood): Project management with capacity planning in a single plan. [Compare](https://toolgpa.com/compare/kanban-tool-vs-teamhood)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 9, 2026:

- https://kanbantool.com/pricing
- https://kanbantool.com/
- https://kanbantool.com/product
- https://kanbantool.com/integrations
- https://kanbantool.com/company
- https://kanbantool.com/support/pricing-and-payments

Page: https://toolgpa.com/tools/kanban-tool
Listed by ToolGPA (toolgpa.com).