# Kantata review (2026): is it worth it? > Professional services automation for resourcing, projects and billing Checked Nov 12, 2026 ยท graded Nov 12, 2026 by ToolGPA. Kantata is a professional services automation (PSA) platform for firms that sell client work. It combines resource planning and forecasting, project management, time and expense tracking, and project financials in one system. Pricing is quoted by its sales team. - **Category:** Project Management - **Made by:** Kantata - **Website:** https://www.kantata.com - **Runs on:** Web - **Who should skip it:** Watch out: no prices are shown, and you must fill in a form to get one. - **Facts last checked:** Nov 12, 2026 ## Pricing Kantata's current pricing could not be confirmed from its own site. ## Key features - **Resource management and forecasting:** Centralized scheduling and allocation, a skills inventory, and the ability to compare several resource plans side by side. - **Project management:** Project estimation and forecasting, task tracking, and portfolio and project health views. - **Time and expense tracking:** Time and expenses are tracked across clients and projects, with guardrails the page says are meant to improve billing accuracy. - **Project accounting:** Cost, burn and margin tracking for each project and across the portfolio. - **Talent network:** External contractors and partners can be added with their own roles, skills, calendars and cost rates. - **AI and MCP connectivity:** An AI assistant and agents sit on top of the data, and the vendor lists built-in MCP support for connecting outside AI tools. ## Good for - Consulting firms, agencies and IT services teams that bill clients for project work - Firms that want resourcing, delivery and financials in one system - Salesforce users: the vendor offers a Salesforce-native edition ## Worth knowing - No prices are published: the pricing page is a request form, and plans are tailored to company size and goals. - The pricing page does not mention a free plan or a free trial; the site's calls to action are for a demo. - Built for services firms that bill clients; it is a poor match for internal product teams that only need task tracking. - The vendor lists a Salesforce-native edition alongside the standalone platform, so check which one a quote covers. ## ToolGPA grades **GPA: 2.0 out of 4**, graded Nov 12, 2026. Kantata runs resourcing, projects, time, expenses and project accounting for services firms. It publishes no prices, and the pricing page is a request form with no trial or free plan. - **Value for money: C.** No prices are published: plans are quoted by company size, so there is nothing to compare. - **Free plan and trial: F.** No free plan or trial is on the pricing page; its calls to action are for a demo. - **Features: B.** Resource forecasting, projects, time and expenses, accounting, a talent network and AI and MCP access. The listing shows no gap in a services firm's job. - **Ease of use: C.** No store rating on record, and a firm-wide system needs setup. - **Platforms and integrations: B.** Web only, with 1,200+ prebuilt connectors, Salesforce, MuleSoft, Workato, QuickBooks and secure APIs. These are ToolGPA's own grades. Graded from this listing, whose facts were read from Kantata's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews. ## Where it stands among project management tools - Kantata's GPA of 2.0 is higher than 14 of the 149 other project management tools we grade, and level with 23. - It stands best on features (B, above 76 of 149) and worst on free plan and trial (F, above 0). The category's chart of price against score: https://toolgpa.com/charts/project-management ## Keep it, or make your own? **Keep it.** The plain part of Kantata you could make: reports and time tracking. What surrounds it you could not. The 4 things listed below take a company, not a weekend. That makes this kind of software worth paying for, not this one in particular: 112 of the 149 other project management tools grade higher. - You could make: Reports and time tracking: an app builder makes these well. - You could not: Connections that pull numbers from dozens of other services. - You could not: It plugs into other products, Salesforce, MuleSoft and Workato among them, and has an API. - You could not: AI features, unless you pay a model provider for each request yourself. - You could not: The depth: we grade its features B, which means it covers the whole job. A judgement by ToolGPA from this listing, by rules that are the same for every tool. Nothing was built to test it. ## Works with Salesforce, MuleSoft, Workato, QuickBooks **Tags:** Reports, Time tracking, AI features, Dashboards, Public API ## Alternatives - [Rocketlane](https://toolgpa.com/tools/rocketlane): Customer onboarding and professional services automation. [Compare](https://toolgpa.com/compare/kantata-vs-rocketlane) - [Planview](https://toolgpa.com/tools/planview): Enterprise portfolio management and connected work platform. [Compare](https://toolgpa.com/compare/kantata-vs-planview) - [Celoxis](https://toolgpa.com/tools/celoxis): Project and portfolio management with per-seat plans. [Compare](https://toolgpa.com/compare/celoxis-vs-kantata) - [Runn](https://toolgpa.com/tools/runn): Resource planning and capacity forecasting for project teams. [Compare](https://toolgpa.com/compare/kantata-vs-runn) - [Scoro](https://toolgpa.com/tools/scoro): Modular professional services automation for service firms. [Compare](https://toolgpa.com/compare/kantata-vs-scoro) ## Sources The prices, plans, platforms and features above were read from these pages on Nov 12, 2026: - https://www.kantata.com/pricing - https://www.kantata.com/ - https://www.kantata.com/psa/integrations - https://www.kantata.com/psa/resource-management-software - https://www.kantata.com/psa/project-management-software Page: https://toolgpa.com/tools/kantata Listed by ToolGPA (toolgpa.com).