# Kopano review (2026): is it worth it? > Container-based business email and calendar for hosting providers Checked Nov 13, 2026 ยท graded Nov 13, 2026 by ToolGPA. Kopano Cloud is a groupware stack for email, calendar, contacts, notes and tasks that runs as a set of containers. It is aimed at managed service providers and organizations that want to host mail themselves, with Outlook, mobile and IMAP clients able to connect. The older Kopano Groupware product reached end of life in 2024. - **Category:** Email Apps - **Made by:** NHe4a GmbH - **Website:** https://www.kopano.cloud - **Runs on:** Web - **Who should skip it:** Skip it if you are an individual buyer, as the site is written for partners. - **Facts last checked:** Nov 13, 2026 ## Pricing Kopano's current pricing could not be confirmed from its own site. ## Key features - **Web mail and calendar:** A browser client covers email, calendar, contacts and tasks, with out-of-office replies, mail filters, shared folders and free/busy scheduling. - **Outlook and mobile connectivity:** Outlook connects natively through autodiscover, phones and tablets use ActiveSync, and other clients can use IMAP, POP3 or EWS. - **Container deployment:** The stack ships as OCI (Docker) containers that are meant to be deployed and updated in the customer's own environment. - **Multi-tenant administration:** A multi-tenant design with a self-management interface for tenant admins, a REST API for automation and an agent for LDAP or Active Directory sync. - **Branding:** Central branding settings let a provider change colors in the web interface and optionally supply branded end-user documentation. ## Good for - Hosting providers reselling mail under their own brand - Organizations that need mail hosted in a chosen EU location - Teams that want to keep using Outlook against their own server ## Worth knowing - No prices are published; access starts with a demo, a meeting and a proof of concept. - The site is written for partners and managed service providers, not for individual buyers. - The earlier Kopano Groupware product reached end of life in 2024 and was replaced by Kopano Cloud. ## ToolGPA grades **GPA: 2.2 out of 4**, graded Nov 13, 2026. Kopano is container-based business email and calendar sold to hosting providers. No prices are published, access starts with a demo and a meeting, and the older Kopano Groupware product reached end of life in 2024. - **Value for money: C.** No prices are published, so there's nothing to compare. - **Free plan and trial: C.** A free 30-day trial for up to ten users, through a demo environment. You go through a demo first. - **Features: B.** Web mail and calendar, Outlook and mobile connectivity, multi-tenant administration and branding. The listing shows no gap in the job. - **Ease of use: D.** It's a container deployment that a provider sets up, and the site is written for partners. - **Platforms and integrations: B.** Web, with Outlook, ActiveSync, IMAP, POP3, LDAP and Active Directory connections. These are ToolGPA's own grades. Graded from this listing, whose facts were read from Kopano's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews. ## Where it stands among email apps - Kopano's GPA of 2.2 is higher than 29 of the 122 other email apps we grade, and level with 24. - It stands best on features (B, above 79 of 122) and worst on ease of use (D, above 0). The category's chart of price against score: https://toolgpa.com/charts/email ## Keep it, or make your own? **Keep it.** To replace Kopano you would be making an email client: sending, receiving, threading and searching years of mail. That is not a weekend's work, with an AI app builder or without one. That makes this kind of software worth paying for, not this one in particular: 69 of the 122 other email apps grade higher. - You could make: Calendar and tasks: an app builder makes these well. - You could not: An email client: sending, receiving, threading and searching years of mail. - You could not: It plugs into other products, Microsoft Outlook, ActiveSync and IMAP among them. - You could not: The depth: we grade its features B, which means it covers the whole job. A judgement by ToolGPA from this listing, by rules that are the same for every tool. Nothing was built to test it. ## Works with Microsoft Outlook, ActiveSync, IMAP, POP3, LDAP, Active Directory **Tags:** Email client, Calendar, Self-hostable, Tasks ## Alternatives - [Zimbra](https://toolgpa.com/tools/zimbra): Self-hosted email, calendar and file sharing for organizations. [Compare](https://toolgpa.com/compare/kopano-vs-zimbra) - [Open-Xchange](https://toolgpa.com/tools/open-xchange): OX App Suite email platform sold to providers and governments. [Compare](https://toolgpa.com/compare/kopano-vs-open-xchange) - [SOGo](https://toolgpa.com/tools/sogo): Open-source groupware with webmail, calendars and contacts. [Compare](https://toolgpa.com/compare/kopano-vs-sogo) - [IceWarp](https://toolgpa.com/tools/icewarp): Business email, chat, files and meetings, cloud or self-hosted. [Compare](https://toolgpa.com/compare/icewarp-vs-kopano) - [MDaemon](https://toolgpa.com/tools/mdaemon): Email server for Windows with webmail and Outlook connector. [Compare](https://toolgpa.com/compare/kopano-vs-mdaemon) ## Sources The prices, plans, platforms and features above were read from these pages on Nov 13, 2026: - https://www.kopano.cloud/ Page: https://toolgpa.com/tools/kopano Listed by ToolGPA (toolgpa.com).