# Lookeen review (2026): is it worth $9 a month per user, billed yearly? > Windows desktop search for email, attachments and files Checked Nov 13, 2026 ยท graded Nov 13, 2026 by ToolGPA. Lookeen Desktop searches email and files on Windows and adds an AI assistant that answers questions about your own messages and documents. It is sold as a per-user subscription in Basic, Business and Premium editions, with a separate server edition for larger companies. - **Category:** Desktop Utilities - **Made by:** Lookeen GmbH - **Website:** https://www.lookeen.com/ - **Runs on:** Windows - **Who should skip it:** Not for you if you use a Mac, as the desktop product is Windows only. - **Facts last checked:** Nov 13, 2026 ## Pricing As of Nov 13, 2026, Lookeen is a paid product with a free trial, starting at $9 per user / month, billed annually. - **Pricing model:** Free trial - **Free plan:** None. - **Free trial:** 14-day free trial. | Plan | Price | What you get | | --- | --- | --- | | Basic | $9 per user / month, billed annually | Windows app with AI support and a Discovery Panel, for individual users. | | Business | $12 per user / month, billed annually | Adds Group Policy Objects (GPOs), tags and OCR, for professional users and small teams. | | Premium | $25 per user / month, billed annually | Adds a shared index, a personal account manager and customized onboarding support. | | Server | Custom | Central indexing on Windows Server, individually negotiated. | Read from https://www.lookeen.com/pricing on Nov 13, 2026. Prices change, so confirm with Lookeen before buying. ## Key features - **Email and file search:** Indexes Outlook email, attachments and documents, with full-text search over Office, PDF, email and CAD files. - **AI answers:** Ask questions about your emails and documents and get answers drawn from your own data. - **Outlook add-in:** A separate add-in brings Lookeen's search inside Outlook. - **Group policy and tags:** Business adds GPO-based deployment settings and tagging. - **OCR:** Business and Premium can read text from scanned images and documents. - **Shared index:** Premium lets a team search a shared index. ## Good for - Outlook users who need fast search across a large mailbox - Small teams that want centrally managed desktop search - Companies wanting AI answers grounded in their own email ## Worth knowing - Only annual plans are available for the desktop editions. - The pricing page lists amounts in euros by default with a US dollar switch, and states that prices include VAT. - The mobile app, MCP, RAG and Vault products are marked coming soon. - Windows only for the desktop product. ## ToolGPA grades **GPA: 1.8 out of 4**, graded Nov 13, 2026. Lookeen searches email and files on Windows and adds an AI assistant that answers questions about your own messages. Desktop plans are annual only from $9 a user a month, and the mobile app, MCP, RAG and Vault products are listed as coming soon. - **Value for money: C.** Basic is $9 per user a month billed annually, above the dearer quarter of this category's subscriptions. Business is $12 and Premium $25, and prices include VAT. - **Free plan and trial: C.** A 14-day free trial and no free plan. The listing does not say whether it needs a card. - **Features: C.** Email and file search, AI answers and an Outlook add-in. The gaps in the listing: group policy, tags and OCR need Business, and the mobile app, MCP, RAG and Vault are coming soon. - **Ease of use: C.** No store rating is on record. It is an add-in that has to be pointed at your mailboxes and folders and indexed first. - **Platforms and integrations: D.** Windows only for the desktop product, with no Mac or phone version yet. These are ToolGPA's own grades. Graded from this listing, whose facts were read from Lookeen GmbH's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews. ## Where it stands among desktop utilities - Lookeen's GPA of 1.8 is higher than 1 of the 186 other desktop utilities we grade, and level with 2. - It stands best on free plan and trial (C, above 8 of 186) and worst on platforms and integrations (D, above 0). - Its paid plans start at $9 a month for each person, against a middle price of $2.99 for the category: 33 of the 36 others that charge start lower. - On features, ease of use and platforms it scores 1.7 out of 4. 77 tools score higher and cost less. The category's chart of price against score: https://toolgpa.com/charts/utilities ## Keep it, or make your own? **Keep it.** Nothing Lookeen does is plain enough to make in a weekend. The 4 things listed below take a company. That makes this kind of software worth paying for, not this one in particular: 183 of the 186 other desktop utilities grade higher. It costs $108 a year. - You could not: A file manager working directly on your disk. - You could not: A real app for Windows. Something home-made would be a web page. - You could not: It is priced for each person, which means accounts and billing for a team. - You could not: AI features, unless you pay a model provider for each request yourself. A judgement by ToolGPA from this listing, by rules that are the same for every tool. Nothing was built to test it. ## Works with Microsoft Outlook, Microsoft Office, Claude, ChatGPT **Tags:** File management, AI features ## Alternatives - [Copernic Desktop Search](https://toolgpa.com/tools/copernic-desktop-search): Windows desktop search that indexes files, email and cloud drives. [Compare](https://toolgpa.com/compare/copernic-desktop-search-vs-lookeen) - [X1 Search](https://toolgpa.com/tools/x1-search): Windows search across local files, email, chats and cloud storage. [Compare](https://toolgpa.com/compare/lookeen-vs-x1-search) - [dtSearch](https://toolgpa.com/tools/dtsearch): Windows full-text search for terabytes of documents and email. [Compare](https://toolgpa.com/compare/dtsearch-vs-lookeen) - [Everything](https://toolgpa.com/tools/everything): Instant file and folder name search for Windows. [Compare](https://toolgpa.com/compare/everything-vs-lookeen) ## Sources The prices, plans, platforms and features above were read from these pages on Nov 13, 2026: - https://www.lookeen.com/ - https://www.lookeen.com/pricing Page: https://toolgpa.com/tools/lookeen Listed by ToolGPA (toolgpa.com).