# MailSign review (2026): is the free plan enough? > Company email signatures for Gmail and Outlook, with a free generator Checked Nov 13, 2026 ยท graded Nov 13, 2026 by ToolGPA. MailSign has a free signature generator that anyone can use and copy into Gmail or Outlook, and a team product that deploys one company signature to Google Workspace mailboxes and to Outlook through an add-in. Teams set up locked templates, field permissions, directory sync and audit logs. Team pricing is not published. - **Category:** Email Signature Tools - **Made by:** Tapstack - **Website:** https://mailsign.io - **Runs on:** Web - **Who should skip it:** Skip it if you want a team price on the page, because none is published. - **Facts last checked:** Nov 13, 2026 ## Pricing As of Nov 13, 2026, MailSign has a free plan. - **Pricing model:** Free plan - **Free plan:** The signature generator is free for anyone: 10 layouts, your logo, colors and links, copied into Gmail or Outlook by hand. - **Free trial:** None listed. | Plan | Price | What you get | | --- | --- | --- | | Free | $0 | Free signature generator for one person with 10 layouts, copied into Gmail or Outlook yourself. | | Teams | Custom | Company templates and permissions, Gmail deployment, Outlook add-in, Azure AD or SFTP directory sync and audit logs. Set up through sales. | Read from https://mailsign.io/pricing on Nov 13, 2026. Prices change, so confirm with MailSign before buying. ## Key features - **Free signature generator:** Anyone can build a signature from 10 layouts with their own logo, colors and links, then copy it into Gmail or Outlook. - **Gmail deployment:** After connecting Google Workspace, an admin edits the template and deploys it, and every mailbox gets the new signature. - **Outlook add-in:** Outlook users sign in with a Microsoft account and the add-in, listed on Microsoft AppSource, adds the right signature. - **Locked fields and permissions:** Admins choose which fields staff can edit, such as name or phone, while logo, layout and colors stay locked. - **Directory sync:** Titles, phone numbers and photos can be entered in MailSign or synced from Azure AD or SFTP, and new hires get a first signature from the company default. - **Audit log:** Team accounts include an audit log of changes. ## Good for - Individuals who need a free formatted signature for Gmail or Outlook - Companies on Google Workspace or Microsoft 365 that want one deployed signature - Buyers who are happy to get a quote rather than see a price list ## Worth knowing - Team pricing is not published; companies contact the vendor and are set up by hand. - The free generator produces a signature you paste in yourself; deployment, sync and audit logs are team features. - Outlook signatures depend on the MailSign add-in being installed, and the Gmail path needs Google Workspace. ## ToolGPA grades **GPA: 2.4 out of 4**, graded Nov 13, 2026. MailSign is a free signature generator for one person, plus a paid Teams product for Gmail and Outlook deployment, directory sync and audit logs. Team prices are not published, and the free version means pasting the signature in yourself. - **Value for money: C.** Team pricing is not published and is arranged through sales, so the category comparison cannot be made. - **Free plan and trial: B.** The generator is free for anyone, with 10 layouts, your logo, colors and links, and one person could live on it. - **Features: C.** Generator, Gmail deployment, Outlook add-in, locked fields, directory sync and audit log. Deployment and sync are team features set up by hand. - **Ease of use: C.** No rating on record. The generator is quick, but teams need an Outlook add-in, Google Workspace and directory sync. - **Platforms and integrations: B.** Web service for Gmail and Outlook with Google Workspace, Microsoft 365, Azure AD and SFTP. These are ToolGPA's own grades. Graded from this listing, whose facts were read from Tapstack's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews. ## Where it stands among email signature tools - MailSign's GPA of 2.4 is higher than 11 of the 22 other email signature tools we grade, and level with 6. - It stands best on free plan and trial (B, above 21 of 22) and worst on features (C, above 0). The category's chart of price against score: https://toolgpa.com/charts/email-signatures ## Keep it, or make your own? **Your call.** You could make the core of MailSign for yourself: email signature and templates. What you would give up is listed below. Whether that is worth the price is your call. - You could make: Email signature and templates: an app builder makes these well. - You could make: It runs in a browser, which is where something home-made would run too. - You could not: It plugs into other products, Google Workspace, Gmail and Microsoft 365 among them. - You could not: What a company asks for before it lets staff use something: audit logs and roles and permissions. A judgement by ToolGPA from this listing, by rules that are the same for every tool. Nothing was built to test it. ## Works with Google Workspace, Gmail, Microsoft 365, Outlook, Azure AD, SFTP **Tags:** Email signature, Templates ## Alternatives - [WiseStamp](https://toolgpa.com/tools/wisestamp): Email signatures for one person or a whole company, with banners. [Compare](https://toolgpa.com/compare/mailsign-vs-wisestamp) - [MySignature](https://toolgpa.com/tools/mysignature): HTML email signature maker with tracking and digital business cards. [Compare](https://toolgpa.com/compare/mailsign-vs-mysignature) - [BulkSignature](https://toolgpa.com/tools/bulksignature): Central email signatures for Google Workspace and Microsoft 365. [Compare](https://toolgpa.com/compare/bulksignature-vs-mailsign) - [MailSignatures.io](https://toolgpa.com/tools/mailsignatures-io): Gmail signatures for Google Workspace teams and personal accounts. [Compare](https://toolgpa.com/compare/mailsign-vs-mailsignatures-io) - [Newoldstamp](https://toolgpa.com/tools/newoldstamp): Email signatures priced by the number of signatures, with banners. [Compare](https://toolgpa.com/compare/mailsign-vs-newoldstamp) ## Sources The prices, plans, platforms and features above were read from these pages on Nov 13, 2026: - https://mailsign.io/pricing - https://mailsign.io - https://mailsign.io/features - https://mailsign.io/faq Page: https://toolgpa.com/tools/mailsign Listed by ToolGPA (toolgpa.com).