# Outline

> Fast team knowledge base and wiki, cloud-hosted or self-hosted

Outline is a knowledge base and wiki for teams, built around a Markdown-friendly editor with real-time collaboration, comments and search that can answer questions with AI. Its source code is public, so it can be run on your own infrastructure as well as on Outline's cloud. Cloud pricing is a flat monthly fee per team-size tier rather than a charge per user.

- **Category:** Docs & Wikis
- **Made by:** General Outline, Inc. (since 2020)
- **Website:** https://www.getoutline.com
- **Runs on:** Web, macOS, Windows
- **Facts last checked:** Oct 5, 2026

## Pricing

Outline has a free plan. Paid plans start at $10 per month for a team of 1 to 10 members (cloud-hosted).

- **Pricing model:** Free plan
- **Free plan:** The self-hosted Community Edition costs $0, with limited features and no support. The cloud-hosted version has no free plan, only a 30-day trial.
- **Free trial:** First 30 days free on the cloud version; the workspace then turns read-only until a payment method is added.

| Plan | Price | What you get |
| --- | --- | --- |
| Community Edition | $0 | Self-hosted on your own server: unlimited docs, real-time editing, SSO, integrations and the API, with no AI answers, guest users or support. |
| Cloud, 1–10 members | $10 per month for the whole team; annual pricing available | Hosted by Outline with every cloud feature: AI question answering, SSO, templates, groups and permissions, API and webhooks, and a security audit log. |
| Cloud, 11–100 members | $79 per month for the whole team; annual pricing available | The same features as the smaller tier. A team moves to this tier automatically once it has more than 10 members. |
| Cloud, 101–200 members | $249 per month for the whole team; annual pricing available | The same features for 101 to 200 members. Larger cloud teams are asked to contact Outline for pricing. |
| On-Premises Business | $4 per user / month, billed annually, 10-user minimum | Self-hosted license that adds AI question answering, guest users, SAML 2.0, extra security controls, a Confluence importer and the audit log. |
| On-Premises Enterprise | $5 per user / month, billed annually, 100-user minimum | Everything in On-Premises Business, plus removal of Outline branding and a support contract. |

Read from https://www.getoutline.com/pricing on Oct 5, 2026. Prices change, so confirm with Outline before buying.

## Ways to pay less

- **30% off for non-profits** (Nonprofit): Outline's pricing FAQ offers non-profits a 30% discount on request, and says it will sponsor accounts for non-profits working directly on climate change. Source: https://www.getoutline.com/pricing
- **30% off for educational institutions** (Education): The same pricing FAQ extends the 30% discount to educational institutions that contact Outline. Source: https://www.getoutline.com/pricing

## Key features

- **Markdown-friendly editor:** The editor supports Markdown, slash commands and interactive embeds. Documents and their version history are unlimited on every tier, including the free Community Edition.
- **Real-time collaboration:** Several people can edit a document at the same time, and comments, threads and @mentions keep the discussion attached to the text.
- **Search and AI answers:** Search covers the whole workspace, and questions about your documents get direct AI answers. AI answers are in every cloud tier but need a paid license when self-hosting.
- **Permissions and public sharing:** Read and write permissions, user groups and guest users control access. Documents can be shared publicly by link, with your own brand colors, logo and domain.
- **Self-hosting:** Outline can run on your own infrastructure, either as the free Community Edition or with a paid Business or Enterprise license that adds features such as SAML 2.0.
- **Integrations and API:** More than 20 integrations cover tools such as Slack, Figma, GitHub, GitLab and Zapier, and an API with webhooks is included on every tier.

## Good for

- Teams that want a fast, Markdown-friendly internal wiki
- Organizations that need to host their knowledge base themselves
- Small teams: cloud hosting is a flat $10 a month for up to 10 members

## Worth knowing

- The cloud version has no free plan: after the 30-day trial the workspace is read-only until a payment method is added.
- Cloud pricing goes by team-size tier, so an 11th member moves a team from $10 to $79 a month, and teams over 200 need a quote.
- The free Community Edition lacks AI answers, guest users, SAML 2.0 and the audit log; paid self-hosted licenses need at least 10 users.
- The download page offers desktop apps for macOS and Windows only; no mobile apps are listed.

## Works with

Slack, Figma, GitHub, GitLab, Linear, Zapier, Make, Google Analytics

**Tags:** Wiki, Markdown, Real-time collaboration, AI search, Open source, Self-hostable, Public API

## Alternatives

- [Confluence](https://toolgpa.com/tools/confluence): Team wiki and docs workspace from Atlassian, tied to Jira. [Compare](https://toolgpa.com/compare/confluence-vs-outline)
- [Notion](https://toolgpa.com/tools/notion): Workspace for docs, wikis, databases and projects with built-in AI. [Compare](https://toolgpa.com/compare/notion-vs-outline)
- [Slab](https://toolgpa.com/tools/slab): Knowledge base and team wiki with search across connected tools. [Compare](https://toolgpa.com/compare/outline-vs-slab)
- [Nuclino](https://toolgpa.com/tools/nuclino): Lightweight team wiki with docs, boards and whiteboards. [Compare](https://toolgpa.com/compare/nuclino-vs-outline)
- [BookStack](https://toolgpa.com/tools/bookstack): Free self-hosted wiki organized into books, chapters and pages. [Compare](https://toolgpa.com/compare/bookstack-vs-outline)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 5, 2026:

- https://www.getoutline.com/pricing
- https://www.getoutline.com/
- https://www.getoutline.com/download
- https://www.getoutline.com/integrations
- https://www.getoutline.com/about

Page: https://toolgpa.com/tools/outline
Listed by ToolGPA (toolgpa.com).