# Passwordstate review (2026): is it worth $368? > Self-hosted enterprise password manager for Windows servers Checked Nov 12, 2026 ยท graded Nov 12, 2026 by ToolGPA. Passwordstate is a password and privileged-access manager that an organization installs on its own Windows server. It is licensed by named users or with an unlimited-user license, and it adds browser extensions, mobile apps, an API and policy controls on top of the shared vault. Click Studios, an Australian company, makes it. - **Category:** Password Managers - **Made by:** Click Studios (SA) Pty Ltd - **Website:** https://www.clickstudios.com.au/passwordstate - **Runs on:** Web, iOS, Android, Browser extension - **Who should skip it:** Not for you if you do not run Windows Server, IIS and SQL Server. - **Facts last checked:** Nov 12, 2026 ## Pricing As of Nov 12, 2026, Passwordstate is a paid product with a free trial, starting at $368 once-off for 5 named users, plus $73.60 a year for support. - **Pricing model:** Free trial - **Free plan:** None. - **Free trial:** 30-day free trial of the downloadable software. | Plan | Price | What you get | | --- | --- | --- | | Named Users | $368 once-off for 5 users, plus $73.60 per year for support | One production install and a set number of named users (the calculator starts at 5); the cost rises with the user count. | | Enterprise License | Custom | One production installation with an unlimited number of users; priced in the licence calculator. | | Global License | Custom | An unlimited number of production installations and users, within one company structure; priced in the licence calculator. | Read from https://www.clickstudios.com.au/buy-licenses on Nov 12, 2026. Prices change, so confirm with Passwordstate before buying. ## Ways to pay less - **30% off for charities and education** (Nonprofit): Registered charities and accredited educational institutions get 30% off Passwordstate and High Availability licenses, with proof of eligibility. Source: https://www.clickstudios.com.au/buy-licenses ## Key features - **Self-hosted vault:** Runs on your own Windows server with IIS, .NET Framework and SQL Server, so the password data stays on infrastructure you control. - **Browser extensions:** Extensions for Chrome, Firefox, Edge, Brave and other Chromium browsers save and fill logins and work with passkeys on supported sites. - **Mobile apps:** iOS and Android apps give offline access to cached credentials, biometric unlock and autofill, connected to your own server. - **Role-based access and reporting:** Permissions are set per password list, with compliance reports and audit trails for administrators. - **API and webhooks:** An HTTP API lets scripts and applications retrieve and manage passwords, using PowerShell, Curl and other tools. - **High availability and add-on modules:** Optional modules add a disaster-recovery replica, a self-service Active Directory password reset portal and remote-site agents. ## Good for - IT teams that must keep credentials on their own Windows infrastructure - Organizations that want a one-time license instead of per-seat subscriptions - Managed service providers with many client sites ## Worth knowing - The server needs Microsoft Windows Server 2022 or later, IIS, .NET Framework 4.8.1 and SQL Server. - Support and upgrades are a separate yearly cost, renewing at 20% of the license value. - A 30% discount is listed for registered charities and accredited education providers, but not for orders through resellers. - The Password Reset Portal, High Availability and Remote Site Locations modules are priced separately. ## ToolGPA grades **GPA: 2.2 out of 4**, graded Nov 12, 2026. Passwordstate is a self-hosted vault for teams, at $368 once for 5 named users plus $73.60 a year for support. The server needs Windows Server, IIS and SQL Server, and several add-on modules cost extra. - **Value for money: C.** $368 once for 5 users is about two years of the category's middle subscription for five seats, and support is $73.60 a year on top. - **Free plan and trial: C.** A 30-day trial of the downloadable software; the page does not mention a card. There is no free plan. - **Features: B.** Self-hosted vault, browser extensions, mobile apps, role-based access, reporting, an API and webhooks, with high availability as an add-on. - **Ease of use: D.** No store rating on record. It needs Windows Server 2022, IIS, .NET Framework 4.8.1 and SQL Server. - **Platforms and integrations: B.** Web, iOS, Android and browser extensions, with Active Directory, Entra ID and PowerShell. No desktop app. These are ToolGPA's own grades. Graded from this listing, whose facts were read from Passwordstate's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews. ## Where it stands among password managers - Passwordstate's GPA of 2.2 is higher than 0 of the 27 other password managers we grade, and level with 3. - It stands best on features (B, above 10 of 27) and worst on ease of use (D, above 0). The category's chart of price against score: https://toolgpa.com/charts/password-managers ## Keep it, or make your own? **Keep it.** To replace Passwordstate you would be making a password vault, the last thing anyone should make for themselves. That is not a weekend's work, with an AI app builder or without one. That makes this kind of software worth paying for, not this one in particular: 24 of the 27 other password managers grade higher. It costs $368, paid once. - You could make: Reports: an app builder makes this well. - You could not: A password vault, the last thing anyone should make for themselves. - You could not: Passkeys, which rest on security you cannot improvise. - You could not: A real app for iOS and Android. Something home-made would be a web page. - You could not: It plugs into other products, Microsoft Entra ID, Active Directory and PowerShell among them, and has an API. - You could not: What a company asks for before it lets staff use something: roles and permissions. - You could not: The depth: we grade its features B, which means it covers the whole job. A judgement by ToolGPA from this listing, by rules that are the same for every tool. Nothing was built to test it. ## Works with Microsoft Entra ID, Active Directory, PowerShell, Chrome, Firefox, Edge **Tags:** Password manager, Self-hostable, Passkeys, Public API, Reports ## Alternatives - [Keeper](https://toolgpa.com/tools/keeper): Password manager with personal, family and business plans. [Compare](https://toolgpa.com/compare/keeper-vs-passwordstate) - [Passbolt](https://toolgpa.com/tools/passbolt): Open-source password manager for teams, self-hosted or cloud. [Compare](https://toolgpa.com/compare/passbolt-vs-passwordstate) - [Zoho Vault](https://toolgpa.com/tools/zoho-vault): Password manager for teams with a free plan for individuals. [Compare](https://toolgpa.com/compare/passwordstate-vs-zoho-vault) - [Bitwarden](https://toolgpa.com/tools/bitwarden): Open-source password manager with a free plan and self-hosting. [Compare](https://toolgpa.com/compare/bitwarden-vs-passwordstate) - [1Password](https://toolgpa.com/tools/1password): Password manager for individuals, families and businesses. [Compare](https://toolgpa.com/compare/1password-vs-passwordstate) ## Sources The prices, plans, platforms and features above were read from these pages on Nov 12, 2026: - https://www.clickstudios.com.au/buy-licenses - https://www.clickstudios.com.au/passwordstate - https://www.clickstudios.com.au/passwordstate/browser-extensions - https://www.clickstudios.com.au/passwordstate/mobile-app - https://www.clickstudios.com.au/passwordstate/application-programming-interface Page: https://toolgpa.com/tools/passwordstate Listed by ToolGPA (toolgpa.com).