# Podio

> Customizable work management built from no-code apps

Podio is a work management platform where teams build their own apps and workspaces with a no-code, drag-and-drop builder, then use them for projects, CRM, approvals and other processes. Items can be viewed as tables, kanban boards or calendars, and workflows automate assignments and status updates. Podio now belongs to Progress Software and is branded Progress Podio; its marketing site moved to progress.com in November 2025, while podio.com remains the login address.

- **Category:** Project Management
- **Made by:** Progress Software Corporation
- **Website:** https://www.progress.com/podio
- **Runs on:** Web, iOS, Android
- **Facts last checked:** Oct 5, 2026

## Pricing

Podio has a free plan. Paid plans start at $11.20 per user / month, billed annually.

- **Pricing model:** Free plan
- **Free plan:** Free plan for up to 5 users with task management, apps, workspaces and webforms, capped at 100 items across the organization.
- **Free trial:** 30-day free trial of Premium for eligible Free plan organizations.

| Plan | Price | What you get |
| --- | --- | --- |
| Free | $0 | Up to 5 users. Task management, unlimited apps and workspaces and webforms, limited to 100 items across the organization. |
| Plus | $11.20 per user / month, billed annually ($14 billed monthly) | Unlimited items and client users, user management, a light user role, read-only access and simple workflows. |
| Premium | $19.20 per user / month, billed annually ($24 billed monthly) | Adds advanced workflow automation with 25,000 actions a month, email integrations, PDF generation, and ShareFile and e-signature integration. |

Read from https://www.progress.com/podio/pricing on Oct 5, 2026. Prices change, so confirm with Podio before buying.

## Ways to pay less

- **20% less on annual billing** (Annual discount): Plus is $11.20 per user / month billed annually against $14 billed monthly, and Premium is $19.20 against $24, a 20% difference. Source: https://www.progress.com/podio/pricing

## Key features

- **Custom apps and workspaces:** A no-code drag-and-drop builder sets the fields and structure of each app, and relationship fields link items across apps. Apps and workspaces are unlimited on every plan.
- **Table, kanban and calendar views:** Items can be shown as a table, a kanban board, a calendar or badges, with personalized dashboards and pre-built templates to start from.
- **Workflow automation:** Simple when/then workflows come with Plus. Premium adds advanced automation with 25,000 actions a month, email integrations, PDF generation and date and time triggers.
- **Tasks and collaboration:** Tasks, comments, mentions, file sharing and integrated chat sit next to the data, with user activity and revision history kept for each item.
- **Client access:** Clients, freelancers and other outside parties can be invited free with limited permissions. Paid plans allow unlimited client users and add a light user role.
- **Webforms and API:** Webforms capture submissions from outside the organization on every plan. The API allows 1,000 calls an hour, and paid add-ons raise that limit.

## Good for

- Teams that want to build their own CRM or project tracker without code
- Agencies and firms that bring clients into shared workspaces
- Groups of up to 5 people trying it on the Free plan

## Worth knowing

- The Free plan allows up to 5 users and 100 items across the whole organization.
- Automated workflows need a paid plan: simple workflows on Plus and advanced automation on Premium.
- Gantt charts and time tracking are not listed as built-in features; Podio points to community-built extensions for them.
- More API and automation capacity are paid add-ons, from $23 and $39 a month on annual billing, and listed prices exclude taxes.

## What people say

- **App Store rating of the iPhone and iPad app:** 4.6 out of 5 from 3,690 ratings in the United States, read Oct 5, 2026. This is the store's rating of the app, not a score from ToolGPA. Source: https://apps.apple.com/us/app/id404183617

## Works with

ShareFile, Dropbox, Google Drive, GoToMeeting, Excel, Gmail

**Tags:** Tasks, Kanban boards, Workflow automation, No-code, Forms, Public API

## Alternatives

- [Airtable](https://toolgpa.com/tools/airtable): Relational database platform for building team workflows and apps. [Compare](https://toolgpa.com/compare/airtable-vs-podio)
- [monday.com](https://toolgpa.com/tools/monday): Board-based work management with automations and dashboards. [Compare](https://toolgpa.com/compare/monday-vs-podio)
- [Smartsheet](https://toolgpa.com/tools/smartsheet): Spreadsheet-style project and work management for teams. [Compare](https://toolgpa.com/compare/podio-vs-smartsheet)
- [ClickUp](https://toolgpa.com/tools/clickup): Work platform combining tasks, docs, chat and dashboards. [Compare](https://toolgpa.com/compare/clickup-vs-podio)
- [Asana](https://toolgpa.com/tools/asana): Work management for projects, goals and cross-team workflows. [Compare](https://toolgpa.com/compare/asana-vs-podio)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 5, 2026:

- https://www.progress.com/podio/pricing
- https://www.progress.com/podio
- https://podio.com/
- https://www.progress.com/podio/integrations-and-extensions
- https://www.progress.com/blogs/podio-migration-live

Page: https://toolgpa.com/tools/podio
Listed by ToolGPA (toolgpa.com).