# Priority Matrix

> Eisenhower-matrix task and project manager for teams

Priority Matrix, from Appfluence, organizes tasks and projects around the four quadrants of the Eisenhower method so that a team can see which work is urgent and which is important. Items carry owners, due dates, progress, files and a chat history, and add-ins bring the tool into Outlook and Microsoft Teams. Paid plans are priced per user, and a free tier covers small teams within fixed project and item limits.

- **Category:** To-Do List Apps
- **Made by:** Appfluence Inc.
- **Website:** https://appfluence.com
- **Runs on:** Web, macOS, Windows, iOS, Android, Browser extension
- **Facts last checked:** Oct 6, 2026

## Pricing

Priority Matrix has a free plan. Paid plans start at $12 per user / month, billed annually ($15 billed monthly).

- **Pricing model:** Free plan
- **Free plan:** Free tier for teams of up to 5 people: 5 projects and 100 open items (250 including finished ones), without Gantt charts or reports. An account drops to it when the trial ends.
- **Free trial:** 14-day free trial, no credit card required, on all platforms.

| Plan | Price | What you get |
| --- | --- | --- |
| Free | $0 | Up to 5 teammates, 5 projects and 100 open items (250 in total), with the Gantt chart and report system switched off. |
| Pro | $12 per user / month, billed annually ($15 billed monthly) | For individuals and small teams of up to 25 seats: up to 100 projects, 50 GB of file storage and 3 years of item history. |
| PM Collaborate | $12 per user / month, billed annually ($15 billed monthly) | Minimum 5 users. Unlimited projects and item history, restricted projects, advanced reports, Gantt charts, user groups and company branding. |
| Business Class | $24 per user / month, billed annually ($30 billed monthly) | Minimum 5 users. Adds Microsoft Copilot integration, automatic user provisioning, 1000 GB of file storage and dedicated training. |
| Enterprise | Custom | Custom deployment with extended Teams integrations, unlimited storage, API developer access, multi-factor authentication and volume pricing. |

Read from https://appfluence.com/pricing/ on Oct 6, 2026. Prices change, so confirm with Priority Matrix before buying.

## Ways to pay less

- **Save 20% with annual billing** (Annual discount): The pricing page marks annual billing as a 20% saving: Pro and PM Collaborate are $12 instead of $15 per user a month, and Business Class is $24 instead of $30. Source: https://appfluence.com/pricing/
- **50% off for registered nonprofits** (Nonprofit): Appfluence says it currently gives qualifying non-governmental nonprofits and registered charities a 50% discount, arranged by sending the company a message. Source: https://appfluence.com/pricing-non-profits/
- **Discounts for students, teachers and schools** (Education): Students, teachers and staff at educational institutions qualify for a discount on any plan. Individuals are pointed to a discounted license, and institutions contact sales. Source: https://appfluence.com/students/

## Key features

- **Four-quadrant projects:** Each project is a matrix of four quadrants based on the Eisenhower method, used to separate urgent work from important work and to hold ideas until they are ready.
- **Item details and files:** Items carry icons, notes, dates, progress, effort estimates and attached files, and can be sorted, tagged, filtered and searched.
- **Assignments, followers and chat:** A task is assigned to one owner and can have several followers. An in-app chat and history stream record the conversation and progress for each item or project.
- **Reports and Gantt charts:** Daily, weekly or custom-period reports show status by project or by teammate. Advanced reports and Gantt charts start at the PM Collaborate plan.
- **Outlook and Microsoft Teams add-ins:** The Outlook add-in turns emails into tasks with due dates and reminders. The Teams app manages projects inside Teams and sends reminders through a chatbot.
- **Native apps with offline use:** Apps for Mac, Windows, iOS and Android keep local storage and caches so work continues offline, alongside a web app and browser extensions.

## Good for

- Teams that prioritize with the Eisenhower urgent-important method
- Organizations that work mainly in Outlook and Microsoft Teams
- Managers who want reports per teammate and one-on-one views
- Groups of up to 5 that fit inside the free tier

## Worth knowing

- The free tier stops at 5 projects, 100 open items and 5 teammates, and has no Gantt chart or reports.
- PM Collaborate and Business Class require at least 5 users, and Pro is limited to 100 projects and 25 seats.
- Gantt charts, advanced reports and restricted projects are not part of the Pro plan.
- API developer access and multi-factor authentication are listed only under Enterprise.

## What people say

- **App Store rating of the iPhone and iPad app:** 4.6 out of 5 from 1,428 ratings in the United States, read Oct 6, 2026. This is the store's rating of the app, not a score from ToolGPA. Source: https://apps.apple.com/us/app/id409077093

## Works with

Microsoft Outlook, Microsoft Teams, Microsoft 365, Microsoft Copilot, Gmail

**Tags:** Tasks, Gantt & timelines, Reports, Templates, Works offline

## Alternatives

- [Eisenhower](https://toolgpa.com/tools/eisenhower): Eisenhower Matrix to-do app for the web and iPhone. [Compare](https://toolgpa.com/compare/eisenhower-vs-priority-matrix)
- [Focus Matrix](https://toolgpa.com/tools/focus-matrix): Eisenhower matrix task manager for iPhone, iPad and Mac. [Compare](https://toolgpa.com/compare/focus-matrix-vs-priority-matrix)
- [4.Do](https://toolgpa.com/tools/4-do): Eisenhower Matrix task manager for Android, iPhone, iPad and Mac. [Compare](https://toolgpa.com/compare/4-do-vs-priority-matrix)
- [Todoist](https://toolgpa.com/tools/todoist): Cross-platform to-do list with natural-language task entry. [Compare](https://toolgpa.com/compare/priority-matrix-vs-todoist)
- [Asana](https://toolgpa.com/tools/asana): Work management for projects, goals and cross-team workflows. [Compare](https://toolgpa.com/compare/asana-vs-priority-matrix)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 6, 2026:

- https://appfluence.com/pricing/
- https://appfluence.com/
- https://appfluence.com/help/article/free-tier/
- https://appfluence.com/pricing-non-profits/
- https://appfluence.com/students/
- https://appfluence.com/about/
- https://sync.appfluence.com/manage/downloads/
- https://sync.appfluence.com/manage/payment_pro/
- https://sync.appfluence.com/manage/payment_collaborate/
- https://sync.appfluence.com/manage/payment_business/
- https://sync.appfluence.com/project_templates/public_templates/

Page: https://toolgpa.com/tools/priority-matrix
Listed by ToolGPA (toolgpa.com).