# Productive

> Projects, resourcing and finances for agencies and consultancies

Productive is a professional services automation tool aimed at agencies, consultancies and similar client-service firms. It combines project and task management with resource planning, time tracking, budgeting, invoicing and a sales CRM, so project profitability is reported from the same data the team works in. Plans are priced per user with a 3-seat minimum, and there is no free plan.

- **Category:** Project Management
- **Made by:** The Productive Company Inc. (since 2014)
- **Website:** https://productive.io
- **Runs on:** Web, macOS, Windows, iOS, Android
- **Facts last checked:** Oct 6, 2026

## Pricing

Productive is a paid product with a free trial, starting at $10 per user / month, billed yearly (3-seat minimum).

- **Pricing model:** Free trial
- **Free plan:** None.
- **Free trial:** 14-day free trial, no credit card required.

| Plan | Price | What you get |
| --- | --- | --- |
| Essential | $10 per user / month, billed yearly ($12 billed monthly) | Budgeting, resource planning, projects and tasks, docs, time tracking, expenses, reporting, API access and the AI Assistant, with 5 account-level custom fields. |
| Professional | $25 per user / month, billed yearly ($29 billed monthly) | Adds HRIS and invoicing integrations, recurring budgets, rate cards, time and expense approvals, advanced reports and 15 account-level custom fields. |
| Ultimate | Custom | Adds revenue forecasting, Scenario Builder, multiple subsidiaries, the HubSpot integration, webhooks, agents and enforced SSO or 2FA. |

Read from https://productive.io/pricing/ on Oct 6, 2026. Prices change, so confirm with Productive before buying.

## Ways to pay less

- **Save up to 17% with yearly billing** (Annual discount): Essential is $10 per user / month billed yearly against $12 billed monthly, and Professional is $25 against $29. The pricing page labels the yearly option as saving up to 17%. Source: https://productive.io/pricing/
- **50% off for nonprofits and charities** (Nonprofit): The pricing FAQ says nonprofits and charities get 50% off all subscriptions and asks them to contact the company. Source: https://productive.io/pricing/
- **Free accounts for teachers and students** (Education): The pricing FAQ says Productive gives free accounts to teachers and students; details are available on request. Source: https://productive.io/pricing/
- **Volume discount from 50 users** (Other savings): Companies with 50 or more users are eligible for a volume discount on the Professional and Ultimate plans, according to the pricing FAQ. Source: https://productive.io/pricing/

## Key features

- **Seven project layouts:** Tasks can be shown as a list, table, board, calendar, timeline, Gantt chart or workload view, and customized views can be shared with teammates.
- **Budgets tied to tracked time:** Each logged hour is linked to a project budget, so revenue, cost and margin are reported per project as the work is done.
- **Resource planning:** Plan bookings by person or by project, with tentative and repeating bookings, placeholders, and each person's availability after time off.
- **Time tracking:** Log hours with a timer or by hand on web, desktop or mobile. Entries attach to tasks and can be submitted for approval; the Mac app adds a menu bar timer.
- **Invoicing and accounting sync:** Invoices can be pushed to Xero, QuickBooks Online, Exact, e-conomic, Fortnox or Twinfield with payments synced back. These integrations start on Professional.
- **AI Assistant, agents and MCP server:** An AI Assistant that drafts and summarizes work is included from Essential. Custom agents and connectors are listed under Ultimate, and an MCP server opens the data to Claude or ChatGPT.

## Good for

- Agencies and consultancies that bill clients by project
- Firms that want budgets, resourcing and time tracking in one tool
- Teams that invite clients into projects, since client seats are free

## Worth knowing

- There is no free plan, and every plan requires at least 3 seats.
- HRIS and invoicing integrations start on Professional; the HubSpot integration, webhooks and enforced SSO or 2FA need Ultimate, which has no public price.
- The apps page lists desktop apps for Mac and Windows and mobile apps for iPhone and Android, but no Linux app.
- The AI Notetaker that joins calls is listed as an add-on rather than part of a plan.

## Works with

Jira, HubSpot, Xero, QuickBooks, Slack, Google Calendar, Microsoft Outlook, Zapier

**Tags:** Tasks, Kanban boards, Gantt & timelines, Time tracking, Invoicing, Reports, AI features

## Alternatives

- [Scoro](https://toolgpa.com/tools/scoro): Modular professional services automation for service firms. [Compare](https://toolgpa.com/compare/productive-vs-scoro)
- [Teamwork.com](https://toolgpa.com/tools/teamwork): Project and resource management for client service teams. [Compare](https://toolgpa.com/compare/productive-vs-teamwork)
- [Avaza](https://toolgpa.com/tools/avaza): Project management with timesheets, expenses and invoicing. [Compare](https://toolgpa.com/compare/avaza-vs-productive)
- [Paymo](https://toolgpa.com/tools/paymo): Project management with time tracking and client invoicing. [Compare](https://toolgpa.com/compare/paymo-vs-productive)
- [ClickUp](https://toolgpa.com/tools/clickup): Work platform combining tasks, docs, chat and dashboards. [Compare](https://toolgpa.com/compare/clickup-vs-productive)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 6, 2026:

- https://productive.io/pricing/
- https://productive.io/
- https://productive.io/project-management/
- https://productive.io/apps/
- https://productive.io/integrations/
- https://productive.io/about-us/

Page: https://toolgpa.com/tools/productive
Listed by ToolGPA (toolgpa.com).