# Project Insight review (2026): is the free plan enough? > Project portfolio management with scheduling and time tracking Checked Nov 13, 2026 ยท graded Nov 13, 2026 by ToolGPA. Project Insight is a project and portfolio management platform for teams that need scheduling, resource and capacity planning, budgeting and time tracking in one system. It offers a free plan for up to 3 users, paid per-user plans, and an enterprise edition that can also be installed on-premise. - **Category:** Project Management - **Made by:** Project Insight (since 2001) - **Website:** https://projectinsight.com - **Runs on:** Web, iOS, Android - **Who should skip it:** Tight if you pass 3 users on the free plan. - **Facts last checked:** Nov 13, 2026 ## Pricing As of Nov 13, 2026, Project Insight has a free plan, and paid plans start at $9 per user / month, billing basis not stated. - **Pricing model:** Free plan - **Free plan:** Free forever for individuals and small teams, limited to 3 users. - **Free trial:** None listed. | Plan | Price | What you get | | --- | --- | --- | | Free | $0 | Free forever, up to 3 users, for individuals and small teams. | | Pro | $9 per user / month, billing basis not stated | Growth plan for small to midsize businesses, with no cap on users. | | Business | $19 per user / month, billing basis not stated | Company plan for multiple teams, with no cap on users. | | Enterprise | Custom | For many teams and locations; sold through sales, and the only edition offered on-premise. | Read from https://projectinsight.com/pricing/ on Nov 13, 2026. Prices change, so confirm with Project Insight before buying. ## Ways to pay less - **Discounted pricing for qualified non-profits** (Nonprofit): Project Insight offers discounted pricing to qualified non-profits; the pricing FAQ directs them to contact the sales team. Source: https://projectinsight.com/pricing/ ## Key features - **Project views and scheduling:** More than 20 project views, including boards, Gantt charts and task lists, with dependencies, critical paths and drag-and-drop rescheduling. - **Resource and capacity planning:** Capacity planning shows workloads across teams and uses AI to suggest available people with matching skills. - **Budgeting and costing:** Budgets are compared with actual costs and expenses, and invoice records and billing sit in the same system. - **Time tracking and timesheets:** Time is tracked with work timers and timesheets, including across other tools, and approved hours feed costing and billing. - **Portfolio and PMO management:** Portfolio, program and PMO views, approvals, project requests and KPIs give managers a view of projects across the organization. - **Mobile app and REST API:** iOS and Android apps are available, and a REST API is part of the feature list for developers. ## Good for - PMOs and mid-sized organizations managing a portfolio of projects - Services teams that bill clients from tracked project time - Small teams of up to 3 people starting on the free plan ## Worth knowing - The Free plan is capped at 3 users. - The pricing page does not say whether $9 and $19 are monthly-billed or annual rates. - Annual plans need 30 days' notice to cancel; the pricing FAQ gives no refund terms. - On-premise installation is available only through Enterprise, which has no published price. ## ToolGPA grades **GPA: 2.6 out of 4**, graded Nov 13, 2026. Project Insight covers scheduling, resource planning, budgets, time tracking and portfolios, with a free plan for up to 3 users. It does not say whether $9 and $19 are monthly or annual, and on-premise needs the Enterprise plan. - **Value for money: C.** Pro is $9 per user a month and Business $19, but the page does not say if these are monthly or annual rates. - **Free plan and trial: B.** Free forever for up to 3 users, which is enough for one person or a pair. - **Features: B.** Scheduling, resource and capacity planning, budgeting, time tracking, portfolio management, a mobile app and REST API. Nothing in the listing shows a gap in the core job. - **Ease of use: C.** No store rating on record. Portfolio and resource planning take setup. - **Platforms and integrations: B.** Web, iOS and Android apps with Microsoft 365, Teams, Slack and QuickBooks Online, and a REST API. No desktop app. These are ToolGPA's own grades. Graded from this listing, whose facts were read from Project Insight's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews. ## Where it stands among project management tools - Project Insight's GPA of 2.6 is higher than 98 of the 149 other project management tools we grade, and level with 21. - It stands best on free plan and trial (B, above 101 of 149) and worst on ease of use (C, above 7). - Its paid plans start at $9 a month for each person, against a middle price of $9 for the category: 57 of the 121 others that charge start lower. - On features, ease of use and platforms it scores 2.7 out of 4. 14 tools score higher and cost less. The category's chart of price against score: https://toolgpa.com/charts/project-management ## Keep it, or make your own? **Keep it.** The plain part of Project Insight you could make: tasks, Gantt & timelines, kanban boards, time tracking and reports. What surrounds it you could not. The 5 things listed below take a company, not a weekend. It costs $108 a year. - You could make: Tasks, Gantt & timelines, kanban boards, time tracking and reports: an app builder makes these well. - You could not: A real app for iOS and Android. Something home-made would be a web page. - You could not: It is priced for each person, which means accounts and billing for a team. - You could not: It plugs into other products, Microsoft 365, Microsoft Teams and Slack among them, and has an API. - You could not: AI features, unless you pay a model provider for each request yourself. - You could not: The depth: we grade its features B, which means it covers the whole job. A judgement by ToolGPA from this listing, by rules that are the same for every tool. Nothing was built to test it. ## Works with Microsoft 365, Microsoft Teams, Slack, QuickBooks Online **Tags:** Tasks, Gantt & timelines, Kanban boards, Time tracking, Reports, Public API, AI features ## Alternatives - [Celoxis](https://toolgpa.com/tools/celoxis): Project and portfolio management with per-seat plans. [Compare](https://toolgpa.com/compare/celoxis-vs-project-insight) - [Planview](https://toolgpa.com/tools/planview): Enterprise portfolio management and connected work platform. [Compare](https://toolgpa.com/compare/planview-vs-project-insight) - [Workzone](https://toolgpa.com/tools/workzone): Project management for marketing, creative and operations teams. [Compare](https://toolgpa.com/compare/project-insight-vs-workzone) - [Wrike](https://toolgpa.com/tools/wrike): Work management with Gantt charts, request forms and proofing. [Compare](https://toolgpa.com/compare/project-insight-vs-wrike) ## Sources The prices, plans, platforms and features above were read from these pages on Nov 13, 2026: - https://projectinsight.com/pricing/ - https://projectinsight.com/features/matrix - https://projectinsight.com/about-project-insight/ Page: https://toolgpa.com/tools/project-insight Listed by ToolGPA (toolgpa.com).