# ProofHub

> Flat-price project management and team collaboration tool

ProofHub is a project management and team collaboration tool sold at a flat monthly price with no per-user fee. It combines tasks in board, table, Gantt and calendar views with discussions, chat, notes, forms, time tracking and file proofing with markup tools. There are two plans: Essential, capped at 40 projects, and Ultimate Control, which adds custom roles, workflows, API access and white labeling. ProofHub launched in 2012.

- **Category:** Project Management
- **Made by:** ProofHub (since 2012)
- **Website:** https://www.proofhub.com
- **Runs on:** Web, iOS, Android
- **Facts last checked:** Oct 5, 2026

## Pricing

ProofHub is a paid product with a free trial, starting at $45 per month, billed annually (flat price, unlimited users).

- **Pricing model:** Free trial
- **Free plan:** None.
- **Free trial:** 14-day free trial, no credit card required.

| Plan | Price | What you get |
| --- | --- | --- |
| Essential | $45 per month, billed annually ($50 billed monthly) | Flat price for unlimited users: 40 projects, 15 GB of storage and the core features. No custom roles, workflows, API access or white labeling. |
| Ultimate Control | $135 per month, billed annually ($150 billed monthly) | Unlimited users and projects, 100 GB of storage, custom roles, workflows, white labeling, IP restrictions and API access. Promoted at $89 for the first 3 months. |

Read from https://www.proofhub.com/pricing on Oct 5, 2026. Prices change, so confirm with ProofHub before buying.

## Ways to pay less

- **Lower monthly rate on annual billing** (Annual discount): Essential is $45 a month billed annually against $50 billed monthly, and Ultimate Control's regular price is $135 against $150. Source: https://www.proofhub.com/pricing
- **Ultimate Control at $89 for the first 3 months** (Other savings): New accounts and upgrades pay $89 a month on annual billing, or $99 on monthly billing, for the first three months. ProofHub says it may end the offer without notice. Source: https://www.proofhub.com/pricing
- **40% off Ultimate Control for nonprofits** (Nonprofit): ProofHub's nonprofit page offers 40% off the Ultimate Control plan, shown as $89 instead of $150 a month paid annually, requested by email after signing up. Source: https://www.proofhub.com/nonprofits

## Key features

- **Board, table, Gantt and calendar views:** Tasks are managed on boards arranged by workflow stage, in a table with custom fields, on a Gantt chart with dependencies, or on a calendar with events and milestones.
- **Proofing:** Files are reviewed with markup tools and approved in place, and file versioning keeps earlier revisions.
- **Discussions, chat and announcements:** Discussion topics gather ideas and files, chat covers one-on-one and group conversations with teams and clients, and announcements go to the whole team.
- **Time tracking:** Time is logged by hand or with a timer against tasks that carry estimates, and timesheets can be sent to FreshBooks or QuickBooks for invoicing.
- **Forms and notes:** Request forms let teams and clients submit work requests, support queries or tickets, and notes keep documents organized and shareable.
- **Custom roles and workflows:** On Ultimate Control, custom roles decide who can access what and custom workflows define task stages. The plan also adds project and resource reports and activity logs.

## Good for

- Large teams that would pay more under per-user pricing
- Agencies and creative teams that proof and approve files with clients
- Teams that want tasks, chat and time tracking in one flat-price tool

## Worth knowing

- There is no free plan: after the 14-day trial an account expires unless payment details are added.
- Essential is limited to 40 projects and 15 GB of storage and leaves out custom roles, workflows, reports and API access.
- Ultimate Control's advertised $89 a month (billed annually) applies to the first three months; it then costs $135, or $150 billed monthly.
- ProofHub lists mobile apps for iOS and Android only; on a computer it is used in the browser.

## Works with

Slack, Box, Dropbox, Google Calendar, OneDrive, FreshBooks, QuickBooks

**Tags:** Tasks, Kanban boards, Gantt & timelines, Time tracking, Team chat, Forms, Reports

## Alternatives

- [Basecamp](https://toolgpa.com/tools/basecamp): Flat-priced project management with chat, to-dos and files. [Compare](https://toolgpa.com/compare/basecamp-vs-proofhub)
- [Teamwork.com](https://toolgpa.com/tools/teamwork): Project and resource management for client service teams. [Compare](https://toolgpa.com/compare/proofhub-vs-teamwork)
- [Asana](https://toolgpa.com/tools/asana): Work management for projects, goals and cross-team workflows. [Compare](https://toolgpa.com/compare/asana-vs-proofhub)
- [Trello](https://toolgpa.com/tools/trello): Kanban boards with an inbox, planner and built-in automation. [Compare](https://toolgpa.com/compare/proofhub-vs-trello)
- [Wrike](https://toolgpa.com/tools/wrike): Work management with Gantt charts, request forms and proofing. [Compare](https://toolgpa.com/compare/proofhub-vs-wrike)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 5, 2026:

- https://www.proofhub.com/pricing
- https://www.proofhub.com/
- https://www.proofhub.com/nonprofits
- https://www.proofhub.com/about
- https://www.proofhub.com/integrations
- https://www.proofhub.com/devices

Page: https://toolgpa.com/tools/proofhub
Listed by ToolGPA (toolgpa.com).