# ProWorkflow review (2026): is it worth $18 a month per user, billed yearly?

> Project, task and time management with built-in invoicing

Checked Nov 13, 2026 · graded Nov 13, 2026 by ToolGPA.

ProWorkflow is a web-based project management tool for service businesses such as agencies, consultancies and construction firms. It combines tasks, time tracking, quoting, invoicing and project budgets so a team can see profitability as work happens. Plans are priced per user, and a free 14-day trial is offered.

- **Category:** Project Management
- **Made by:** ProWorkflow
- **Website:** https://proworkflow.com
- **Runs on:** Web
- **Who should skip it:** Pricey if you want more than the basics: Advanced is $27 per user a month.
- **Facts last checked:** Nov 13, 2026

## Pricing

As of Nov 13, 2026, ProWorkflow is a paid product with a free trial, starting at $18 per user / month, billed annually ($20 billed monthly).

- **Pricing model:** Free trial
- **Free plan:** None.
- **Free trial:** 14-day free trial, no credit card required.

| Plan | Price | What you get |
| --- | --- | --- |
| Professional | $18 per user / month, billed annually ($20 billed monthly) | Task, project and time management with 25 GB of file space, unlimited external projects, tasks and client access, and task templates. Sold from 1 user. |
| Advanced | $27 per user / month, billed annually ($30 billed monthly) | Adds an org chart, recurring and retainer projects, project templates, custom fields and intake forms, and priority support. 50 GB; 5-user minimum. |
| Enterprise | Custom | Adds a dedicated account manager, on-premise hosting, Active Directory / LDAP sync, custom payment options and a custom SLA. |

Read from https://proworkflow.com/pricing/ on Nov 13, 2026. Prices change, so confirm with ProWorkflow before buying.

## Ways to pay less

- **Annual billing saves up to 10%** (Annual discount): The pricing page offers a yearly billing option marked as saving up to 10%; it lists $18 versus $20 per user a month for Professional. Source: https://proworkflow.com/pricing/

## Key features

- **Tasks and templates:** Tasks can be added to a project, kept as general tasks outside any project, or built from task templates for repeat work.
- **Time tracking and invoicing:** Tracked time can feed invoices and connect to accounting software such as Xero and QuickBooks.
- **Quoting and estimating:** Quotes and estimates can be turned into invoices, with templates for both.
- **Resource planning:** A resource planning page shows each person's workload from the time allocated to them, with Kanban and Gantt views, plus a Gantt chart on each project.
- **Profitability and cost tracking:** Budgets, time, expenses and materials are tracked per project so profitability can be checked while the work runs.
- **Custom intake forms:** Client briefs can be collected through intake forms and turned into projects (Advanced plan).

## Good for

- Agencies, consultancies and construction firms that bill clients by project or hour
- Teams that want tasks, time, quotes and invoices in one place
- Small teams: Professional is sold from a single user

## Worth knowing

- The Advanced plan has a 5-user minimum.
- The pricing page's visible annual figure for Advanced differs from the price data it loads ($29 versus $27); this entry uses the loaded figure.
- Recurring projects, custom project fields and custom intake forms need Advanced; on-premise hosting and LDAP sync need Enterprise.
- No native desktop or mobile apps are listed on the pages read; the product is used in the browser.

## ToolGPA grades

**GPA: 2.2 out of 4**, graded Nov 13, 2026. ProWorkflow does tasks, time tracking, invoicing, quoting and resource planning, from $18 per user a month billed yearly. Advanced is $27 and needs 5 users, recurring projects, custom fields and intake forms sit on Advanced, and no desktop or mobile apps are listed.

- **Value for money: D.** $18 per user a month billed yearly ($20 monthly), above the category's dearer-quarter line of $15.95. Advanced is $27 with a 5-user minimum.
- **Free plan and trial: C.** A 14-day free trial with no credit card. There is no free plan after it ends.
- **Features: B.** Tasks and templates, time tracking and invoicing, quoting, resource planning and profitability tracking. Recurring projects and custom fields need Advanced.
- **Ease of use: C.** No store rating is on record. It has many features to set up, with templates and custom fields.
- **Platforms and integrations: B.** Web only, with Xero, QuickBooks, Zapier, Microsoft, Google and single sign-on.

These are ToolGPA's own grades. Graded from this listing, whose facts were read from ProWorkflow's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews.

## Where it stands among project management tools

- ProWorkflow's GPA of 2.2 is higher than 38 of the 149 other project management tools we grade, and level with 31.
- It stands best on features (B, above 76 of 149) and worst on value for money (D, above 1).
- Its paid plans start at $18 a month for each person, against a middle price of $9 for the category: 94 of the 121 others that charge start lower.
- On features, ease of use and platforms it scores 2.7 out of 4. 28 tools score higher and cost less.

The category's chart of price against score: https://toolgpa.com/charts/project-management

## Keep it, or make your own?

**Keep it.** The plain part of ProWorkflow you could make: tasks, time tracking, invoicing, quotes and estimates and Gantt & timelines. What surrounds it you could not. The 3 things listed below take a company, not a weekend. That makes this kind of software worth paying for, not this one in particular: 80 of the 149 other project management tools grade higher. It costs $216 a year.

- You could make: Tasks, time tracking, invoicing, quotes and estimates and Gantt & timelines: an app builder makes these well.
- You could not: It is priced for each person, which means accounts and billing for a team.
- You could not: It plugs into other products, Xero, QuickBooks and Zapier among them, and has an API.
- You could not: The depth: we grade its features B, which means it covers the whole job.

A judgement by ToolGPA from this listing, by rules that are the same for every tool. Nothing was built to test it.

## Works with

Xero, QuickBooks, Zapier, Microsoft, Google, Okta, OneLogin

**Tags:** Tasks, Time tracking, Invoicing, Quotes and estimates, Gantt & timelines, Public API

## Alternatives

- [Paymo](https://toolgpa.com/tools/paymo): Project management with time tracking and client invoicing. [Compare](https://toolgpa.com/compare/paymo-vs-proworkflow)
- [Avaza](https://toolgpa.com/tools/avaza): Project management with timesheets, expenses and invoicing. [Compare](https://toolgpa.com/compare/avaza-vs-proworkflow)
- [Teamwork.com](https://toolgpa.com/tools/teamwork): Project and resource management for client service teams. [Compare](https://toolgpa.com/compare/proworkflow-vs-teamwork)
- [Workamajig](https://toolgpa.com/tools/workamajig): Agency management with projects, resourcing and accounting. [Compare](https://toolgpa.com/compare/proworkflow-vs-workamajig)
- [Accelo](https://toolgpa.com/tools/accelo): Project, time and billing software for professional services firms. [Compare](https://toolgpa.com/compare/accelo-vs-proworkflow)

## Sources

The prices, plans, platforms and features above were read from these pages on Nov 13, 2026:

- https://proworkflow.com/pricing/
- https://proworkflow.com

Page: https://toolgpa.com/tools/proworkflow
Listed by ToolGPA (toolgpa.com).