# QuickFile review (2026): is the free plan enough?

> UK online accounting, free for smaller ledgers

Checked Nov 12, 2026 · graded Nov 12, 2026 by ToolGPA.

QuickFile is UK online accounting software that charges by the size of the account's nominal ledger instead of by user. Accounts under 1,000 ledger entries over 12 months pay nothing, and larger ones pay a yearly fee. It covers invoicing, estimates, purchases and receipts, bank automation, multi-currency and VAT returns that work with Making Tax Digital.

- **Category:** Accounting & Invoicing
- **Made by:** QuickFile Ltd
- **Website:** https://www.quickfile.co.uk
- **Runs on:** Web, iOS, Android
- **Who should skip it:** Tight if you're busy: 1,001 entries or more moves you to £60 plus VAT a year.
- **Facts last checked:** Nov 12, 2026

## Pricing

As of Nov 12, 2026, QuickFile has a free plan, and paid plans start at £60 per year, plus VAT, for accounts over 1,000 ledger entries.

- **Pricing model:** Free plan
- **Free plan:** Free while the 12-month nominal ledger stays under 1,000 entries, with invoicing, MTD VAT returns, multi-currency and unlimited users.
- **Free trial:** None listed.

| Plan | Price | What you get |
| --- | --- | --- |
| Extra Small, Small and Medium | £0 | Up to 1,000 ledger entries in 12 months; Power User features are a separate paid subscription. |
| Large and Extra Large | £60 per year, plus VAT | For 1,001 ledger entries and up, including Power User features; accounts over 40,000 entries need an enterprise quote. |

Read from https://www.quickfile.co.uk/home/pricing on Nov 12, 2026. Prices change, so confirm with QuickFile before buying.

## Key features

- **Invoicing and estimates:** Branded invoices and quotations, with a client area, reusable inventory items and multi-currency support.
- **VAT returns:** MTD-compatible VAT returns on every plan; MTD VAT bridging and MTD ITSA readiness are listed as Power User features.
- **Purchases and receipts:** Receipt and purchase management, with receipts photographed and stored from the iOS and Android mobile app.
- **Banking automation:** Automated bank feeds are an add-on at £15 plus VAT a year; the vendor lists the supported banks.
- **Power User features:** Segmented profit and loss, custom trading styles, invoice revision history, cryptocurrency tracking and bulk invoice entry.
- **API access:** API access and free unlimited users are included on all plans, along with two-factor authentication and daily backups.

## Good for

- UK sole traders and small companies with few transactions a year
- Businesses that want a low fixed yearly cost and unlimited users
- Teams that rely on the API or over 400 listed integrations

## Worth knowing

- Prices exclude VAT; the paid tiers apply from 1,001 ledger entries in a rolling 12 months.
- Bank feeds cost an extra £15 plus VAT a year, and extra file storage is £9.99 per GB a year, with 1 GB included.
- Power User features cost extra on the free tiers, and the pricing page does not state that price.
- Accountants and bookkeepers are directed to the separate QuickFile Affinity product.

## ToolGPA grades

**GPA: 3.0 out of 4**, graded Nov 12, 2026. QuickFile is UK online accounting, free while your ledger stays under 1,000 entries in 12 months, with invoicing, MTD VAT returns, multi-currency and unlimited users. Past that it's £60 a year plus VAT, bank feeds cost £15 a year extra, and Power User features are a separate paid extra.

- **Value for money: A.** Free below 1,000 ledger entries a year, then £60 plus VAT a year, well under 60% of the $15 a month that starts this category's cheaper quarter.
- **Free plan and trial: B.** Free while the 12-month ledger stays under 1,000 entries, with unlimited users. A small business can live on it, but a busy one passes the cap.
- **Features: B.** Invoicing, estimates, VAT returns, purchases, banking automation and an API. The listing's limits are paid extras, not missing parts of the job.
- **Ease of use: C.** No store rating on record. You set up the ledger and bank feeds yourself, with help pages to lean on.
- **Platforms and integrations: B.** Web, iPhone and Android, with an API. No desktop app is listed.

These are ToolGPA's own grades. Graded from this listing, whose facts were read from QuickFile's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.

## Where it stands among accounting and invoicing tools

- QuickFile's GPA of 3.0 is higher than 62 of the 65 other accounting and invoicing tools we grade.
- It stands best on value for money (A, above 58 of 65) and worst on ease of use (C, above 1).
- Its paid plans start at about $6.70 a month, against a middle price of $18.09 for the category: 5 of the 54 others that charge start lower.
- On features, ease of use and platforms it scores 2.7 out of 4. 1 tool scores higher and costs less.

The category's chart of price against score: https://toolgpa.com/charts/accounting

## Keep it, or make your own?

**Keep it.** To replace QuickFile you would be making live feeds from your bank, which take an agreement with each bank or a service that has them. That is not a weekend's work, with an AI app builder or without one. It is one of the better ones too: its GPA of 3.0 is higher than 62 of the 65 other accounting and invoicing tools we grade. It costs $80.39 a year.

- You could make: Invoicing, quotes and estimates, expense tracking and reports: an app builder makes these well.
- You could not: Live feeds from your bank, which take an agreement with each bank or a service that has them.
- You could not: A real app for iOS and Android. Something home-made would be a web page.
- You could not: An API that other software can build on.
- You could not: The depth: we grade its features B, which means it covers the whole job.

A judgement by ToolGPA from this listing, by rules that are the same for every tool. Nothing was built to test it.

**Tags:** Bookkeeping, Invoicing, Quotes and estimates, Expense tracking, Reports, Public API

## Alternatives

- [Clear Books](https://toolgpa.com/tools/clearbooks): UK accounting with Making Tax Digital and free sole trader plans. [Compare](https://toolgpa.com/compare/clearbooks-vs-quickfile)
- [IRIS KashFlow](https://toolgpa.com/tools/kashflow): UK online accounting for sole traders and limited companies. [Compare](https://toolgpa.com/compare/kashflow-vs-quickfile)
- [Crunch](https://toolgpa.com/tools/crunch): UK online accountants with accounting software included. [Compare](https://toolgpa.com/compare/crunch-vs-quickfile)
- [FreeAgent](https://toolgpa.com/tools/freeagent): Accounting for freelancers and small firms, built in the UK. [Compare](https://toolgpa.com/compare/freeagent-vs-quickfile)
- [Xero](https://toolgpa.com/tools/xero): Cloud accounting for small businesses, with unlimited users. [Compare](https://toolgpa.com/compare/quickfile-vs-xero)

## Sources

The prices, plans, platforms and features above were read from these pages on Nov 12, 2026:

- https://www.quickfile.co.uk/home/pricing
- https://www.quickfile.co.uk/mobile
- https://support.quickfile.co.uk/t/power-user-subscription/8853

Page: https://toolgpa.com/tools/quickfile
Listed by ToolGPA (toolgpa.com).