# Resource Guru

> Resource scheduling for people, rooms and equipment

Resource Guru is resource management software for scheduling people, and also non-human resources such as meeting rooms, vehicles and equipment. Bookings are placed against each resource's real availability, with leave, clashes and capacity visible on the schedule. The middle and upper plans add project planning with Gantt charts, timesheets and reports.

- **Category:** Project Management
- **Made by:** Resource Guru (since 2012)
- **Website:** https://resourceguruapp.com
- **Runs on:** Web
- **Facts last checked:** Oct 5, 2026

## Pricing

Resource Guru is a paid product with a free trial, starting at $5 per person / month, billed annually.

- **Pricing model:** Free trial
- **Free plan:** None.
- **Free trial:** 30-day free trial with access to all features, no credit card needed.

| Plan | Price | What you get |
| --- | --- | --- |
| Grasshopper | $5 per person / month, billed annually ($6 billed monthly) | Scheduling essentials without reports: unlimited projects and clients, leave management, calendar sync, integrations, API and 1 placeholder. Other resources are $2.50 each. |
| Blackbelt | $8 per person / month, billed annually ($9.60 billed monthly) | Adds timesheets, reports, Gantt charts, project dates, milestones, rates and budgets, 10 custom fields and 5 placeholders. Other resources are $4 each. |
| Master | $12 per person / month, billed annually ($14.40 billed monthly) | Adds approval workflow, single sign-on, phone support, unlimited activity history and custom fields, and 10 placeholders. Other resources are $6 each. |
| Enterprise | Custom | Adds a dedicated customer success manager, setup, rollout and training, priority support with SLAs, an Enterprise API, multi-year pricing and custom contracts. |

Read from https://resourceguruapp.com/pricing on Oct 5, 2026. Prices change, so confirm with Resource Guru before buying.

## Ways to pay less

- **2 months free with annual billing** (Annual discount): Resource Guru says annual plans come with 2 months free. Per person / month, Grasshopper is $5 instead of $6, Blackbelt $8 instead of $9.60 and Master $12 instead of $14.40. Source: https://resourceguruapp.com/pricing

## Key features

- **Resource scheduling:** Bookings can be tentative, repeating, spread over several resources or set as a total number of hours, with clash management and time zone support on every plan.
- **Capacity and leave:** The schedule shows each person's availability, workload and utilization. Leave management and public holiday calendars are included on every plan.
- **Rooms, vehicles and equipment:** Resources that are not people, such as meeting rooms, vehicles and equipment, can be booked on the same schedule and cost half the per-person price.
- **Project planning with Gantt charts:** From the Blackbelt plan, projects get start and end dates, milestones, rates and budgets, and phases can be mapped on Gantt charts against team capacity.
- **Timesheets:** Weekly timesheets suggest entries from work already booked and include review and approvals, so forecast hours can be compared with actuals. Blackbelt and above.
- **Reports:** Pre-built and customizable reports with exports and budget tracking start on Blackbelt. The Grasshopper plan has no reports.

## Good for

- Agencies and consultancies scheduling people across client projects
- Teams that also book rooms, vehicles or equipment
- Teams that want integrations and API access on the lowest plan

## Worth knowing

- Grasshopper has no reports, timesheets, Gantt charts or project budgets, and keeps activity history for only 7 days.
- Every person added to the account is charged for, whether or not they log in, as are all non-human resources and placeholders beyond the plan's allowance.
- Single sign-on, the approval workflow and phone support need the Master plan.
- There is no free plan, and the pricing page lists no mobile or desktop apps.

## Works with

Google Calendar, Outlook Calendar, Jira, Asana, Slack, Microsoft Teams, Zapier, Salesforce

**Tags:** Gantt & timelines, Time tracking, Reports, Public API

## Alternatives

- [Float](https://toolgpa.com/tools/float): Resource scheduling and capacity planning for delivery teams. [Compare](https://toolgpa.com/compare/float-vs-resource-guru)
- [Productive](https://toolgpa.com/tools/productive): Projects, resourcing and finances for agencies and consultancies. [Compare](https://toolgpa.com/compare/productive-vs-resource-guru)
- [Teamwork.com](https://toolgpa.com/tools/teamwork): Project and resource management for client service teams. [Compare](https://toolgpa.com/compare/resource-guru-vs-teamwork)
- [Scoro](https://toolgpa.com/tools/scoro): Modular professional services automation for service firms. [Compare](https://toolgpa.com/compare/resource-guru-vs-scoro)
- [monday.com](https://toolgpa.com/tools/monday): Board-based work management with automations and dashboards. [Compare](https://toolgpa.com/compare/monday-vs-resource-guru)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 5, 2026:

- https://resourceguruapp.com/pricing
- https://resourceguruapp.com
- https://resourceguruapp.com/integrations
- https://resourceguruapp.com/our-story

Page: https://toolgpa.com/tools/resource-guru
Listed by ToolGPA (toolgpa.com).