# RotaCloud > UK rota planning with leave tracking and an add-on clocking-in app RotaCloud is a UK staff rota app from York used by care homes, hospitality, retail, vets and dental practices. Managers build rotas by drag and drop from templates and see labor costs as they go, staff swap shifts and request leave in the mobile app, and an optional Time & Attendance add-on handles clocking in, timesheets and payroll exports. Prices rise in bands by the number of employees. - **Category:** Shift Scheduling - **Made by:** RotaCloud - **Website:** https://rotacloud.com - **Runs on:** Web, iOS, Android - **Facts last checked:** Oct 18, 2026 ## Pricing RotaCloud is a paid product with a free trial, starting at £10 per month for up to 5 employees, billed monthly (Standard). - **Pricing model:** Free trial - **Free plan:** None. - **Free trial:** 30-day free trial, no payment details required. | Plan | Price | What you get | | --- | --- | --- | | Standard | £10 per month for up to 5 employees, billed monthly | Rotas, templates, labor costs, holiday, TOIL and absence tracking, shift swaps and reports. By headcount band: £20 at 6 to 10 employees, £40 at 11 to 20, £100 at 41 to 50. | | Pro | £15 per month for up to 5 employees, billed monthly | Adds bulk edits, labor forecasting against sales, budget caps, documents, leave rules, a logbook and enforced 2FA. £30 at 6 to 10 employees, £60 at 11 to 20, £150 at 41 to 50. | Read from https://rotacloud.com/pricing/ on Oct 18, 2026. Prices change, so confirm with RotaCloud before buying. ## Ways to pay less - **2 months free with yearly billing** (Annual discount): Paying yearly costs ten times the monthly price, for example £100 a year for Standard at up to 5 employees instead of £120. Source: https://rotacloud.com/pricing/ ## Key features - **Drag-and-drop rotas:** Rotas are built by drag and drop with templates and copying tools across unlimited sites and departments, and shared by email and push notifications. - **Availability and shift swaps:** Staff set recurring availability patterns, swap shifts and check the rota in the free iOS and Android apps. - **Labor cost control:** Daily, weekly and monthly labor costs show while the rota is planned; Pro adds labor forecasting as a share of sales and budget caps. - **Holiday and absence:** Holiday requests, time off in lieu and sickness are tracked beside the rota, and Pro lets managers set rules for when leave can be requested. - **Clocking in and timesheets:** With the Time & Attendance add-on, staff clock in on their phones within a geofence or at a fixed terminal, and timesheets, lateness flags and payroll exports follow. - **Payroll, HR and care integrations:** Connects to Sage, PayCaptain and Staffology payroll, Breathe and People HR, calendar apps, Zapier and care management systems. ## Good for - UK care homes, vets and dental practices planning staff rotas - Employers tracking holiday, TOIL and sickness beside the rota - Small teams that want to add clocking in only if they need it ## Worth knowing - Prices are shown in pounds sterling only; the site gives no dollar price. - Clocking in and timesheets are a Time & Attendance add-on, priced by the same headcount bands: £4.50 a month for up to 5 employees, £18 at 11 to 20 and £45 at 41 to 50. - Text message notifications are a further add-on: £2 a month for up to 5 employees, £8 at 11 to 20 and £20 at 41 to 50; email and push are included. - There is no free plan, and businesses with more than 500 employees need a custom quote. ## ToolGPA grades **GPA: 2.4 out of 4**, graded Oct 18, 2026. RotaCloud is a UK rota app with drag-and-drop scheduling, labor costs as you plan, and a staff app for swaps and leave. It's priced by headcount band in pounds, and clocking in is an add-on. Worth a look for a UK team of up to a few dozen; elsewhere, the pound-only prices are a nuisance. - **Value for money: C.** Standard is £40 a month at 11 to 20 employees, or £400 a year paid yearly, so 15 staff cost about £33 a month. Prices are in pounds only. That's near the middle of this category, and clocking in costs £18 a month more at that size. - **Free plan and trial: C.** No free plan, but a 30-day trial with no payment details needed. Long enough to run a month of real rotas before you pay. - **Features: B.** Rota templates, labor costs as you plan, holiday, TOIL and absence tracking, shift swaps and reports on Standard. Pro adds labor forecasting against sales and budget caps. Clocking in, timesheets and payroll exports are a paid add-on. - **Ease of use: C.** No App Store rating to go on, as its app has too few ratings on record. Rotas are built by drag and drop from templates, but teams, roles and leave rules need setting up first. - **Platforms and integrations: B.** Web, iPhone and Android. It connects to Sage, PayCaptain, Staffology, Breathe, People HR, Tevalis, Google Calendar and Zapier, and has an API. Mostly UK payroll and HR tools. These are ToolGPA's own grades. Graded from this listing, whose facts were read from RotaCloud's own pages on 18 October 2026, with the headcount bands taken from its pricing page's own data. Not based on using the product, and shorter than our full reviews. ## Where it stands among shift scheduling apps - RotaCloud's GPA of 2.4 is higher than 2 of the 12 other shift scheduling apps we grade, and level with 2. - It stands best on features (B, above 4 of 12) and worst on free plan and trial (C, above 0). - Its paid plans start at about $13.22 a month, against a middle price of $5.65 for the category: 7 of the 12 others that charge start lower. - On features, ease of use and platforms it scores 2.7 out of 4. 3 tools score higher and cost less. The category's chart of price against score: https://toolgpa.com/charts/shift-scheduling ## Keep it, or make your own? **Keep it.** The plain part of RotaCloud you could make: time off, reports and employee records. What surrounds it you could not. The 5 things listed below take a company, not a weekend. That makes this kind of software worth paying for, not this one in particular: 8 of the 12 other shift scheduling apps grade higher. It costs $158.64 a year. - You could make: Time off, reports and employee records: an app builder makes these well. - You could not: A rota the whole staff sees on their phones, with swaps and alerts. - You could not: Clocking in from a phone, checked against where and when. - You could not: A real app for iOS and Android. Something home-made would be a web page. - You could not: It plugs into other products, Sage, PayCaptain and Staffology among them, and has an API. - You could not: The depth: we grade its features B, which means it covers the whole job. A judgement by ToolGPA from this listing, by rules that are the same for every tool. Nothing was built to test it. ## Works with Sage, PayCaptain, Staffology, Breathe, People HR, Zapier, Tevalis, Google Calendar **Tags:** Shift scheduling, Time clock, Time off, Reports, Employee records, Public API ## Alternatives - [Shiftie](https://toolgpa.com/tools/shiftie): UK rota and time clock web app with one per-employee plan. [Compare](https://toolgpa.com/compare/rotacloud-vs-shiftie) - [Planday](https://toolgpa.com/tools/planday): Rota planning, punch clock and payroll reports for shift-based teams. [Compare](https://toolgpa.com/compare/planday-vs-rotacloud) - [Findmyshift](https://toolgpa.com/tools/findmyshift): Drag-and-drop staff scheduler priced per team, free up to 5 employees. [Compare](https://toolgpa.com/compare/findmyshift-vs-rotacloud) - [Deputy](https://toolgpa.com/tools/deputy): Shift scheduling, time clock and labor-law tools for hourly teams. [Compare](https://toolgpa.com/compare/deputy-vs-rotacloud) - [Shiftbase](https://toolgpa.com/tools/shiftbase): Dutch shift scheduling, time clock and absence app, free to 15 staff. [Compare](https://toolgpa.com/compare/rotacloud-vs-shiftbase) ## Sources The prices, plans, platforms and features above were read from these pages on Oct 18, 2026: - https://rotacloud.com/pricing/ - https://rotacloud.com/integrations/ - https://rotacloud.com/features/mobile-app/ - https://rotacloud.com/features/clocking-in-app/ - https://rotacloud.com/about/ Page: https://toolgpa.com/tools/rotacloud Listed by ToolGPA (toolgpa.com).