# ShareFile review (2026): is it worth $16.50 a month per user, billed yearly?

> Secure file sharing and client portals for business teams

Checked Nov 12, 2026 · graded Nov 12, 2026 by ToolGPA.

ShareFile is a paid file sharing and document workflow service for teams that exchange files with clients. Plans bundle encrypted storage and sharing with a client portal, and the higher tiers add e-signatures, forms, workflow automation and security monitoring. Every plan is priced per user with a three-user minimum.

- **Category:** File Storage & Sync
- **Made by:** Progress Software Corporation
- **Website:** https://www.sharefile.com
- **Runs on:** Web
- **Who should skip it:** Pricey if you're alone: every plan needs at least 3 users.
- **Facts last checked:** Nov 12, 2026

## Pricing

As of Nov 12, 2026, ShareFile is a paid product with a free trial, starting at $16.50 per user / month, billed annually ($18.15 billed monthly).

- **Pricing model:** Free trial
- **Free plan:** None.
- **Free trial:** Free trial offered on each plan; length not stated on the pricing page.

| Plan | Price | What you get |
| --- | --- | --- |
| Advanced | $16.50 per user / month, billed annually ($18.15 billed monthly) | Encrypted storage and sharing, real-time co-editing, access controls and basic reporting. 3-user minimum. |
| Premium | $26.00 per user / month, billed annually ($28.59 billed monthly) | Adds e-signatures, requests, forms, workflow automation, an enhanced client portal and AI document automation. 3-user minimum. |
| Enterprise | $35.00 per user / month, billed annually ($42.00 billed monthly) | Adds automated user provisioning, data loss protection and security monitoring tools. 3-user minimum. |
| Virtual Data Room | $69.30 per user / month, billed annually ($77.00 billed monthly) | Confidential document sharing with granular access for deals and audits. 1 GB storage per license, 5-license minimum. |

Read from https://www.sharefile.com/plans on Nov 12, 2026. Prices change, so confirm with ShareFile before buying.

## Key features

- **Encrypted sharing:** Files are stored encrypted and shared by link, with link expiration dates and remote lock and wipe for lost devices.
- **Client portal:** Clients get a branded place to receive and upload files. Unlimited client users are included on every plan.
- **Requests, forms and e-signatures:** Premium and above can collect documents, forms and signatures from clients and route them through automated workflows.
- **Email add-ins:** Integrations for Outlook, Outlook Online and Gmail replace attachments with secure ShareFile links.
- **Access and security controls:** Multi-factor sign-in, Active Directory single sign-on, activity reports and file-level permissions. Enterprise adds provisioning and monitoring.

## Good for

- Firms that exchange sensitive documents with clients
- Teams that want e-signatures and forms beside file storage
- Deals and audits that need a virtual data room

## Worth knowing

- No free plan, and each plan needs at least 3 users.
- Plans start with 3 TB of account storage in total; more comes in 3 TB packs.
- E-signatures, forms, workflow automation and HIPAA, FINRA and SEC support start at Premium.
- The pricing page mentions desktop and mobile apps without naming operating systems, so only web is listed.

## ToolGPA grades

**GPA: 1.8 out of 4**, graded Nov 12, 2026. ShareFile is secure sharing and client portals for businesses, from $16.50 a user billed annually. Every plan needs at least 3 users, there's no free plan and e-signatures, forms and workflow automation wait until the $26 Premium plan.

- **Value for money: D.** $16.50 a user billed annually is the category's dearest-tenth line, and 3 users minimum makes it $49.50 a month for one person's worth of use.
- **Free plan and trial: D.** A free trial on each plan, length not stated, and no free plan.
- **Features: C.** Sharing and portals are covered, but e-signatures, forms, workflow automation and HIPAA, FINRA and SEC support start at Premium.
- **Ease of use: C.** No store rating on record, and portals and permissions to set up.
- **Platforms and integrations: B.** Web only is named on the page, with 8 integrations listed.

These are ToolGPA's own grades. Graded from this listing, whose facts were read from ShareFile's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews. The plan prices load by script and were not readable in our reader, so they come from the listing.

## Where it stands among file storage and sync services

- ShareFile's GPA of 1.8 is higher than 1 of the 45 other file storage and sync services we grade, and level with 2.
- It stands best on platforms and integrations (B, above 12 of 45) and worst on value for money (D, above 0).
- Its paid plans start at $16.50 a month for each person, against a middle price of $6.32 for the category: 35 of the 37 others that charge start lower.
- On features, ease of use and platforms it scores 2.3 out of 4. 22 tools score higher and cost less.

The category's chart of price against score: https://toolgpa.com/charts/file-storage

## Keep it, or make your own?

**Keep it.** To replace ShareFile you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one. That makes this kind of software worth paying for, not this one in particular: 42 of the 45 other file storage and sync services grade higher. It costs $198 a year.

- You could make: Forms: an app builder makes this well.
- You could not: Connections to other products, each kept working as those products change.
- You could not: Storing and serving files for other people.
- You could not: It is priced for each person, which means accounts and billing for a team.
- You could not: AI features, unless you pay a model provider for each request yourself.
- You could not: What a company asks for before it lets staff use something: single sign-on and roles and permissions.

A judgement by ToolGPA from this listing, by rules that are the same for every tool. Nothing was built to test it.

## Works with

Microsoft Outlook, Gmail, Microsoft 365, Google Workspace, Salesforce, QuickBooks, Zapier, Pipedrive

**Tags:** File sharing, Workflow automation, Forms, AI features

## Alternatives

- [Box](https://toolgpa.com/tools/box): Business content storage with e-signatures, workflows and AI. [Compare](https://toolgpa.com/compare/box-vs-sharefile)
- [Egnyte](https://toolgpa.com/tools/egnyte): Business file sharing with governance and AI tools. [Compare](https://toolgpa.com/compare/egnyte-vs-sharefile)
- [Dropbox](https://toolgpa.com/tools/dropbox): Cloud storage and file sync with transfer and signing tools. [Compare](https://toolgpa.com/compare/dropbox-vs-sharefile)
- [Tresorit](https://toolgpa.com/tools/tresorit): End-to-end encrypted file storage and sharing for businesses. [Compare](https://toolgpa.com/compare/sharefile-vs-tresorit)
- [Sync.com](https://toolgpa.com/tools/sync-com): End-to-end encrypted cloud storage and file sharing for teams. [Compare](https://toolgpa.com/compare/sharefile-vs-sync-com)

## Sources

The prices, plans, platforms and features above were read from these pages on Nov 12, 2026:

- https://www.sharefile.com/plans
- https://www.sharefile.com/integrations

Page: https://toolgpa.com/tools/sharefile
Listed by ToolGPA (toolgpa.com).