# Shiftbase

> Dutch shift scheduling, time clock and absence app, free to 15 staff

Shiftbase is a Dutch workforce management app for restaurants, hotels, retail, care and other shift teams in Europe. Managers drag shifts onto a schedule, staff clock in on a phone, computer or shared tablet, and leave, labor costs and payroll exports sit alongside. A limited plan is free for up to 15 employees, and paid plans are a monthly fee that covers a set number of staff.

- **Category:** Shift Scheduling
- **Made by:** Shiftbase B.V.
- **Website:** https://www.shiftbase.com
- **Runs on:** Web, iOS, Android
- **Facts last checked:** Oct 18, 2026

## Pricing

Shiftbase has a free plan. Paid plans start at €27 per month for up to 6 employees, billed yearly (Basic).

- **Pricing model:** Free plan
- **Free plan:** Free plan for up to 15 employees, 1 department and 5 teams: drag-and-drop scheduling, hours entered by hand and approved by managers, employee profiles and news messages.
- **Free trial:** 14-day free trial of the paid plans, no card details needed.

| Plan | Price | What you get |
| --- | --- | --- |
| Free | €0 | Up to 15 employees, 1 department and 5 teams: scheduling, manual time entry, employee profiles and team news. |
| Basic | €27 per month for up to 6 employees, billed yearly (€30 billed monthly) | Adds availability, swaps and open shifts, clock-in on phone, desktop or one kiosk, absence management and payroll export. Extra staff €3.60 each (€4 monthly). |
| Premium | €64.80 per month for up to 12 employees, billed yearly (€72 billed monthly) | Adds labor cost targets and budgets, skill-based scheduling, geofenced clock-in and unlimited kiosks. Extra staff €4.50 each (€5 monthly). |
| Enterprise | €302.40 per month for up to 48 employees, billed yearly (€336 billed monthly) | Adds App Center+, API access, custom integrations and a success manager. Sold through a demo. Extra staff €5.40 each (€6 monthly). |

Read from https://www.shiftbase.com/pricing on Oct 18, 2026. Prices change, so confirm with Shiftbase before buying.

## Ways to pay less

- **Save 10% with yearly billing** (Annual discount): Yearly billing takes 10% off every paid plan and extra employee, for example Basic at €27 instead of €30 a month. Source: https://www.shiftbase.com/pricing
- **Discount for charities and non-profits** (Nonprofit): Charities and non-profits get a discount that depends on team size and plan, through a proposal from the sales team. Source: https://www.shiftbase.com/pricing

## Key features

- **Drag-and-drop scheduling:** Shifts are dragged onto employees, staff share availability, swap shifts and claim open ones, and Premium adds skill-based scheduling, required shifts and a flexpool.
- **Clock-in and kiosks:** From Basic, staff clock in on mobile, desktop or a shared tablet kiosk; Premium allows unlimited kiosks and limits clock-ins to a GPS radius.
- **Absence and leave:** Leave requests, approvals, sickness and balances are handled in the app, with surcharges for Sundays, public holidays and, on Premium, night rates.
- **Labor cost targets:** Premium sets labor cost or hours budgets per team and day, shows whether the schedule stays inside them, and has a KPI dashboard and AI revenue forecasts.
- **Payroll export:** Contract versus worked hours, surcharges and leave payouts export as Excel or CSV, or go to payroll systems such as Nmbrs, AFAS and DATEV through the App Center.
- **Employee records and news:** One profile per person with contact and emergency details, plus news messages to the whole team; the HR Pro add-on generates and e-signs contracts.

## Good for

- Hospitality, retail and care teams in the Netherlands, Germany and the UK
- Small teams of up to 15 that want a free schedule instead of a spreadsheet
- Businesses that pay surcharges for nights, Sundays and public holidays

## Worth knowing

- Prices are shown in euros or pounds only; there is no dollar price.
- Each paid plan includes a set number of employees; every extra one costs €3.60 to €5.40 a month billed yearly (€4 to €6 monthly).
- Most payroll, POS and HR integrations and API tokens need the App Center+ add-on at €20 a month (€17.50 yearly), except on Enterprise. Basic includes three free integrations.
- The Free plan has no clock-in, only hours typed in by hand. Yearly plans are paid up front and not refunded; monthly plans have one month's notice.

## ToolGPA grades

**GPA: 2.6 out of 4**, graded Oct 18, 2026. Shiftbase is a Dutch scheduling app that knows European payroll: surcharges for Sundays and public holidays, leave balances, and exports to Nmbrs, AFAS and DATEV. It's free for up to 15 people. The catch is that most of its integrations need an add-on at €20 a month.

- **Value for money: C.** Basic is €27 a month billed yearly for 6 employees, plus €3.60 for each extra, so 15 staff pay €59.40. Prices are in euros or pounds only. That's in the dearer quarter of this category, and most payroll links need App Center+ on top.
- **Free plan and trial: B.** Free for up to 15 employees, 1 department and 5 teams, with drag-and-drop scheduling and staff profiles. There's no clock-in, only hours typed in by hand, but a small team can run its rota on it.
- **Features: B.** Drag-and-drop schedules, swaps and open shifts, clock-in on phone, desktop or kiosk, leave with balances and surcharges, and payroll exports. Premium adds labor cost targets and skill-based scheduling. That's the whole job.
- **Ease of use: C.** We have no App Store rating on record for it. Schedules need departments, teams and surcharge rules set up before they pay off.
- **Platforms and integrations: B.** Web, iPhone and Android, with Nmbrs, AFAS, DATEV, Personio and Lightspeed, though most need the App Center+ add-on at €17.50 a month billed yearly. No desktop app.

These are ToolGPA's own grades. Graded from this listing, whose facts were read from Shiftbase's own pages on 18 October 2026. Not based on using the product, and shorter than our full reviews.

## Where it stands among shift scheduling apps

- Shiftbase's GPA of 2.6 is higher than 5 of the 12 other shift scheduling apps we grade, and level with 2.
- It stands best on free plan and trial (B, above 7 of 12) and worst on ease of use (C, above 0).
- Its paid plans start at about $30.26 a month, against a middle price of $5.65 for the category: 11 of the 12 others that charge start lower.
- On features, ease of use and platforms it scores 2.7 out of 4. 5 tools score higher and cost less.

The category's chart of price against score: https://toolgpa.com/charts/shift-scheduling

## Keep it, or make your own?

**Keep it.** The plain part of Shiftbase you could make: time off, employee records and reports. What surrounds it you could not. The 5 things listed below take a company, not a weekend. It costs $363.07 a year.

- You could make: Time off, employee records and reports: an app builder makes these well.
- You could not: A rota the whole staff sees on their phones, with swaps and alerts.
- You could not: Clocking in from a phone, checked against where and when.
- You could not: A real app for iOS and Android. Something home-made would be a web page.
- You could not: It plugs into other products, Nmbrs, AFAS Software and DATEV among them, and has an API.
- You could not: The depth: we grade its features B, which means it covers the whole job.

A judgement by ToolGPA from this listing, by rules that are the same for every tool. Nothing was built to test it.

## Works with

Nmbrs, AFAS Software, DATEV, Personio, Lightspeed, Zenchef, Tebi, Datafox

**Tags:** Shift scheduling, Time clock, Time off, Employee records, Reports, Public API

## Alternatives

- [Planday](https://toolgpa.com/tools/planday): Rota planning, punch clock and payroll reports for shift-based teams. [Compare](https://toolgpa.com/compare/planday-vs-shiftbase)
- [Deputy](https://toolgpa.com/tools/deputy): Shift scheduling, time clock and labor-law tools for hourly teams. [Compare](https://toolgpa.com/compare/deputy-vs-shiftbase)
- [RotaCloud](https://toolgpa.com/tools/rotacloud): UK rota planning with leave tracking and an add-on clocking-in app. [Compare](https://toolgpa.com/compare/rotacloud-vs-shiftbase)
- [Shiftie](https://toolgpa.com/tools/shiftie): UK rota and time clock web app with one per-employee plan. [Compare](https://toolgpa.com/compare/shiftbase-vs-shiftie)
- [When I Work](https://toolgpa.com/tools/when-i-work): Staff scheduling with auto-fill, shift trades and an add-on time clock. [Compare](https://toolgpa.com/compare/shiftbase-vs-when-i-work)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 18, 2026:

- https://www.shiftbase.com/pricing
- https://www.shiftbase.com/
- https://www.shiftbase.com/about-us

Page: https://toolgpa.com/tools/shiftbase
Listed by ToolGPA (toolgpa.com).