# Smart Tasks

> Color-coded to-do list and weekly planner for Apple devices

Smart Tasks is a personal to-do list and weekly planner for iPhone, iPad, Mac and Apple Watch, built by a solo developer. Tasks are sorted into color-coded categories and laid out day by day on a Next 7 Days screen, with Apple Calendar events shown above each day's tasks. The core app is free and needs no account. An optional Smart Tasks+ subscription adds reminders, routines, notes and iCloud sync.

- **Category:** To-Do List Apps
- **Made by:** Francesco Prospato (since 2020)
- **Website:** https://smarttasksapp.com
- **Runs on:** iOS, macOS
- **Facts last checked:** Oct 9, 2026

## Pricing

Smart Tasks has a free plan. Paid plans start at $2.99 per month, or $17.99 per year (US App Store).

- **Pricing model:** Free plan
- **Free plan:** Free with no account: tasks, color-coded categories, the Next 7 Days view, widgets, calendar events, Siri and Shortcuts. Reminders, routines, notes, iCloud sync and unlimited categories need Smart Tasks+.
- **Free trial:** None listed.

| Plan | Price | What you get |
| --- | --- | --- |
| Free | $0 | Tasks, color-coded categories, Next 7 Days, widgets, Apple Calendar events, Siri and Shortcuts, with no account. |
| Smart Tasks + (Monthly) | $2.99 per month, US App Store in-app purchase | Unlimited categories, task reminders, recurring routines, notes, iCloud sync and custom swipe actions on every device signed in to one Apple ID. |
| Smart Tasks + (Annual) | $17.99 per year, US App Store in-app purchase | The same Smart Tasks+ features as the monthly subscription, paid once a year. |
| Smart Tasks + | $1.99 to $11.99 billing basis not shown on the App Store listing | Three further items named only Smart Tasks + are listed at $1.99, $9.99 and $11.99, with no billing period given. |

Read from https://apps.apple.com/us/app/smart-tasks-lists-made-easy/id1498145730 on Oct 9, 2026. Prices change, so confirm with Smart Tasks before buying.

## Ways to pay less

- **About half the monthly cost on the annual plan** (Annual discount): The US App Store lists Smart Tasks + at $2.99 monthly and $17.99 annually. Twelve monthly payments come to $35.88, so the annual subscription costs about 50% less. Source: https://apps.apple.com/us/app/smart-tasks-lists-made-easy/id1498145730

## App Store prices by country

"Smart Tasks + (Monthly)", as each country's App Store showed it on Oct 9, 2026. These are the app's prices, not the website's.

| Country | Price | In US dollars |
| --- | --- | --- |
| United States | $2.99 | |
| United Kingdom | £2.79 | about $3.69 (23% more) |
| Germany | 2,99 € | about $3.35 (12% more) |
| Canada | $3.99 | about $2.80 (6% less) |
| Australia | $4.49 | about $3.13 (about the same) |
| India | ₹ 269 | about $2.78 (7% less) |
| Brazil | R$ 16,90 | about $3.38 (13% more) |
| Mexico | $75.00 | about $4.12 (38% more) |
| Turkey | ₺30,99 | about $0.63 (79% less) |
| Indonesia | Rp 49ribu | about $2.74 (8% less) |
| Philippines | ₱ 145.00 | about $2.31 (23% less) |
| South Africa | R49.99 | about $3.02 (about the same) |

## Key features

- **Color-coded categories:** Each category takes one of 42 built-in colors or a custom one picked from the spectrum or a photo. Unlimited categories are part of Smart Tasks+.
- **Next 7 Days view:** The opening screen lists today's tasks first with the rest of the week beneath, and an undated task can sit in a Whenever list until it gets a day.
- **Apple Calendar events beside tasks:** Events from Apple Calendar appear above each day's tasks, including Google Calendar and Outlook calendars connected to it, and can be added, edited or deleted in the app.
- **Widgets and Apple Watch:** Three widget types show today's list or a single category on the Home Screen, where a task can be checked off without opening the app. Lock Screen widgets and an Apple Watch app are included.
- **Reminders and routines:** With Smart Tasks+, a task can carry one or several reminders, and routines repeat daily, weekly, monthly or a set number of days after the last completion.
- **iCloud sync with no account:** Tasks are stored on the device. Smart Tasks+ syncs them through the user's own iCloud across iPhone, iPad, Mac and Apple Watch, with no sign-up.

## Good for

- Apple users who plan a week at a time and want it color-coded
- Students who give each class its own color
- People who want a to-do list with no account or sign-up
- Seeing calendar events and tasks on one screen

## Worth knowing

- Apple only: the FAQ says Smart Tasks is unavailable on Windows and Android, and there is no web version.
- Reminders, routines, notes, iCloud sync and unlimited categories all require the Smart Tasks+ subscription.
- Smart Tasks+ does not support Family Sharing, and tasks cannot be synced between different Apple IDs.
- The vendor's site gives no prices and points to the in-app subscription screen; the figures here are from the US App Store listing.

## What people say

- **App Store rating of the iPhone and iPad app:** 4.7 out of 5 from 4,500 ratings in the United States, read Oct 9, 2026. This is the store's rating of the app, not a score from ToolGPA. Source: https://apps.apple.com/us/app/id1498145730

## Works with

Apple Calendar, Apple Reminders, iCloud, Siri, Shortcuts

**Tags:** Tasks, Calendar, Local-first

## Alternatives

- [Apple Reminders](https://toolgpa.com/tools/apple-reminders): Apple's free to-do app for iPhone, iPad, Mac and Apple Watch. [Compare](https://toolgpa.com/compare/apple-reminders-vs-smart-tasks)
- [GoodTask](https://toolgpa.com/tools/goodtask): Task manager built on top of Apple Reminders and Calendar. [Compare](https://toolgpa.com/compare/goodtask-vs-smart-tasks)
- [Things 3](https://toolgpa.com/tools/things): Personal task manager for Apple devices, sold as a one-time purchase. [Compare](https://toolgpa.com/compare/smart-tasks-vs-things)
- [Clear](https://toolgpa.com/tools/clear): Gesture-driven list app with no buttons, free on iPhone and Android. [Compare](https://toolgpa.com/compare/clear-vs-smart-tasks)
- [TeuxDeux](https://toolgpa.com/tools/teuxdeux): Minimal day-by-day to-do list modeled on a sheet of paper. [Compare](https://toolgpa.com/compare/smart-tasks-vs-teuxdeux)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 9, 2026:

- https://apps.apple.com/us/app/smart-tasks-lists-made-easy/id1498145730
- https://smarttasksapp.com/
- https://smarttasksapp.com/faq.html
- https://smarttasksapp.com/press.html
- https://smarttasksapp.com/llms-full.txt

Page: https://toolgpa.com/tools/smart-tasks
Listed by ToolGPA (toolgpa.com).