# Task Flow

> Task manager with list and board projects for Apple devices

Task Flow is a task manager for iPhone, iPad, Mac and Apple Vision. Tasks live in projects shown as sectioned lists or kanban boards, a single task can belong to several projects, and a My Task Flow view gathers the tasks to do next from all of them. The app is free with up to five projects, syncs through the user's own iCloud account, and sells Task Flow+ as a subscription or a lifetime purchase.

- **Category:** To-Do List Apps
- **Made by:** Vladimir Butko
- **Website:** https://taskflowapp.com
- **Runs on:** iOS, macOS
- **Facts last checked:** Oct 9, 2026

## Pricing

Task Flow has a free plan. Paid plans start at $2.99 per month, or $19.99 per year.

- **Pricing model:** Free plan
- **Free plan:** Up to five projects, unlimited tasks, one attachment upload per day and iCloud sync, with My Task Flow, list and board layouts, widgets, subtasks and the focus timer.
- **Free trial:** 2-week free trial with the annual Task Flow+ subscription.

| Plan | Price | What you get |
| --- | --- | --- |
| Free | $0 | Up to five projects and one attachment upload per day, with My Task Flow, list and board layouts, subtasks, notes, widgets and the focus timer. |
| Task Flow+ Monthly | $2.99 per month | Removes the project and attachment limits; the press kit also lists multiple reminders, task priorities and premium themes. |
| Task Flow+ Annual | $19.99 per year | The same Task Flow+ features billed once a year, after a 2-week free trial. |
| Task Flow+ Lifetime | $49.99 one-time purchase | Task Flow+ unlocked with a single in-app purchase in place of a subscription. |

Read from https://apps.apple.com/us/app/task-flow-tasks-checklists/id1591229483 on Oct 9, 2026. Prices change, so confirm with Task Flow before buying.

## Ways to pay less

- **Annual plan costs about 44% less than monthly** (Annual discount): The US App Store lists Task Flow+ at $2.99 monthly or $19.99 annually, so a year on the annual plan costs about 44% less than twelve monthly payments. Source: https://apps.apple.com/us/app/task-flow-tasks-checklists/id1591229483
- **Task Flow+ Lifetime for a one-time $49.99** (Lifetime license): A Lifetime in-app purchase unlocks Task Flow+ with a single payment in place of the monthly or annual subscription. Source: https://apps.apple.com/us/app/task-flow-tasks-checklists/id1591229483
- **One subscription covers a Family Sharing group** (Other savings): The vendor's FAQ says a Task Flow subscription can be shared through Apple's Family Sharing, so family members use the paid features without buying their own. Source: https://taskflowapp.com/faq/

## App Store prices by country

"Task Flow+ Annual (1 Year)", as each country's App Store showed it on Oct 9, 2026. These are the app's prices, not the website's.

| Country | Price | In US dollars |
| --- | --- | --- |
| United States | $19.99 | |
| United Kingdom | £19.99 | about $26.43 (32% more) |
| Germany | 19,99 € | about $22.40 (12% more) |
| Canada | $19.99 | about $14.05 (30% less) |
| Australia | $29.99 | about $20.94 (about the same) |
| India | ₹ 1,999 | about $20.67 (about the same) |
| Brazil | R$ 129,90 | about $25.95 (30% more) |
| Mexico | $399.00 | about $21.92 (10% more) |
| Turkey | ₺999,99 | about $20.34 (about the same) |
| Indonesia | Rp 349ribu | about $19.52 (about the same) |
| Philippines | ₱ 1,290.00 | about $20.53 (about the same) |
| South Africa | R399.99 | about $24.19 (21% more) |

## Key features

- **My Task Flow view:** A view that collects the tasks to do next from any project into sections such as Recent, Today and Upcoming, plus custom sections the user adds.
- **Tasks in several projects:** One task can be added to more than one project and ordered separately in each. Completing it in one project marks it done in all of them.
- **List and board layouts:** Each project is shown as a sectioned list or as a kanban board, and can be given its own icon and color.
- **Subtasks, notes and attachments:** Subtasks are full tasks with their own due date, priority, notes and further subtasks. Notes accept Markdown checklists, and files can be attached to a task.
- **Reminders and recurring tasks:** A task can carry several reminders, and repeats use presets or custom rules such as every Tuesday and Thursday or the last Friday of a month, with an optional end date.
- **Task Flow AI:** On-device features built on Apple Intelligence summarize the Today view, suggest subtasks and reword tasks. Version 5.0 creates tasks from text, dictation or photos; some of it needs iOS 27.

## Good for

- People whose tasks belong to more than one project at once
- Apple users who want both list and board views of a project
- Buyers who prefer a lifetime purchase to a subscription

## Worth knowing

- Apple platforms only: the App Store lists iPhone, iPad, Mac and Apple Vision, with no Android, Windows or web version.
- The free version stops at five projects and one attachment upload per day, according to the terms of use.
- Multiple reminders per task, task priorities and premium themes are listed as Task Flow Plus features in the vendor's press kit.
- Data syncs only through the user's own iCloud account; there is no separate Task Flow account or sign-in.

## What people say

- **App Store rating of the iPhone and iPad app:** 4.6 out of 5 from 329 ratings in the United States, read Oct 9, 2026. This is the store's rating of the app, not a score from ToolGPA. Source: https://apps.apple.com/us/app/id1591229483

## Works with

iCloud, Apple Reminders, Siri, Apple Shortcuts

**Tags:** Tasks, Kanban boards, Pomodoro timer, AI features, Natural-language input, One-time purchase

## Alternatives

- [Things 3](https://toolgpa.com/tools/things): Personal task manager for Apple devices, sold as a one-time purchase. [Compare](https://toolgpa.com/compare/task-flow-vs-things)
- [Todoist](https://toolgpa.com/tools/todoist): Cross-platform to-do list with natural-language task entry. [Compare](https://toolgpa.com/compare/task-flow-vs-todoist)
- [TickTick](https://toolgpa.com/tools/ticktick): To-do list with a calendar, habit tracker and Pomodoro timer built in. [Compare](https://toolgpa.com/compare/task-flow-vs-ticktick)
- [2Do](https://toolgpa.com/tools/2do): Task manager for Mac, iPhone, iPad and Android with no subscription. [Compare](https://toolgpa.com/compare/2do-vs-task-flow)
- [GoodTask](https://toolgpa.com/tools/goodtask): Task manager built on top of Apple Reminders and Calendar. [Compare](https://toolgpa.com/compare/goodtask-vs-task-flow)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 9, 2026:

- https://apps.apple.com/us/app/task-flow-tasks-checklists/id1591229483
- https://taskflowapp.com/
- https://taskflowapp.com/faq/
- https://taskflowapp.com/terms-of-use/
- https://taskflowapp.com/press-kit/
- https://taskflowapp.com/whats-new/

Page: https://toolgpa.com/tools/task-flow
Listed by ToolGPA (toolgpa.com).