# TextExpander

> Text snippets that expand as you type, shared across a team

TextExpander stores snippets of text, such as email replies, boilerplate and forms with fill-in fields, and inserts them when you type an abbreviation or pick one from a quick search. Snippets sync across Mac, Windows, iPhone, iPad and a Chrome extension on every plan. Teams share groups of snippets so that common replies stay consistent from person to person.

- **Category:** Desktop Utilities
- **Made by:** TextExpander, Inc. (since 2003)
- **Website:** https://textexpander.com
- **Runs on:** macOS, Windows, iOS, Browser extension
- **Facts last checked:** Oct 4, 2026

## Pricing

TextExpander has a free plan. Paid plans start at $5 per user / month, billed annually ($60).

- **Pricing model:** Free plan
- **Free plan:** 5 active snippets with unlimited stored, 1 snippet swap every 2 weeks, sync across devices, and sharing with up to 5 team members across 3 teams.
- **Free trial:** 30-day preview of paid features on sign-up, then the account moves to Free.

| Plan | Price | What you get |
| --- | --- | --- |
| Free | $0 | 5 active snippets, unlimited stored snippets, 1 snippet swap every 2 weeks, and up to 5 team members across 3 teams. |
| Pro | $5 per user / month, billed annually ($60), or $6 billed monthly | Unlimited active snippets for up to 5 users, unlimited teams, and dynamic content such as date math and JavaScript snippets. |
| Business | $10 per user / month, billed annually ($120), or $12 billed monthly | Unlimited team members, organization statistics, 7 days of snippet activity history, Google SSO and guest sharing. |
| Enterprise | Custom | Business features plus advanced security and admin controls, unlimited activity history, all SSO providers with SCIM, and custom reporting. |

Read from https://textexpander.com/pricing on Oct 4, 2026. Prices change, so confirm with TextExpander before buying.

## Ways to pay less

- **Two months free with annual billing** (Annual discount): Pro is $60 per user a year when billed annually, against $6 per user a month on monthly billing. Business is $120 a year against $12 a month. Source: https://textexpander.com/pricing

## Key features

- **Snippets and abbreviations:** Save text you type often as a snippet, then insert it by typing its abbreviation or by searching snippet titles and content inline.
- **Fill-ins and dynamic content:** Snippets can prompt for fill-in-the-blank fields and nest other snippets. Date and time math and JavaScript snippets are part of the paid plans.
- **Rich text snippets:** Snippets can carry images, fonts, colors and links, or take on the formatting of the place where they expand.
- **Shared snippet groups:** Share groups of snippets with a team and set who can view, edit or manage them. Free and Pro allow 5 team members; Business removes the limit.
- **AI Recommendations:** In the Chrome extension, TextExpander suggests relevant snippets from your library based on what you are working on.
- **Statistics:** Reports snippets expanded and an estimate of hours and dollars saved. Organization-wide statistics come with Business and Enterprise.

## Good for

- Support and sales teams that send the same replies many times a day
- Individuals who retype the same emails, addresses or code fragments
- Teams that need the same approved wording on Mac and Windows

## Worth knowing

- The free plan keeps only 5 snippets active at a time, with 1 swap every 2 weeks.
- Pro is limited to 5 users; larger teams need Business at $10 per user a month billed annually.
- The download page lists Mac, Windows, iPhone, iPad and a Chrome extension; no Android or Linux app is listed.
- Single sign-on starts on Business with Google only; other SSO providers and SCIM need Enterprise.

## Works with

Zendesk, Salesforce, Help Scout, Epic, Cerner

**Tags:** Text expansion, AI features, Works offline

## Alternatives

- [Raycast](https://toolgpa.com/tools/raycast): Keyboard launcher with extensions, clipboard history and AI. [Compare](https://toolgpa.com/compare/raycast-vs-textexpander)
- [Alfred](https://toolgpa.com/tools/alfred): Mac launcher with hotkeys, snippets and custom workflows. [Compare](https://toolgpa.com/compare/alfred-vs-textexpander)
- [Paste](https://toolgpa.com/tools/paste): Clipboard manager for Mac, iPhone and iPad with pinboards. [Compare](https://toolgpa.com/compare/paste-vs-textexpander)
- [Setapp](https://toolgpa.com/tools/setapp): One subscription for a catalog of 300+ Mac and iOS apps. [Compare](https://toolgpa.com/compare/setapp-vs-textexpander)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 4, 2026:

- https://textexpander.com
- https://textexpander.com/pricing
- https://textexpander.com/download
- https://textexpander.com/what-is-textexpander
- https://textexpander.com/about

Page: https://toolgpa.com/tools/textexpander
Listed by ToolGPA (toolgpa.com).