# Toodledo

> Customizable task manager with notes, lists, outlines and habits

Toodledo is a task manager that also includes notes, custom multi-column lists, outlines and a habit tracker. Tasks can carry folders, contexts, tags, priorities, goals, timers and locations, and a Hotlist surfaces the ones it rates as most important. It runs in a web browser and in iOS and Android apps. The free plan allows unlimited tasks, while subtasks, saved searches and Google Calendar sync start on the Standard plan.

- **Category:** To-Do List Apps
- **Made by:** Toodledo, Inc. (since 2004)
- **Website:** https://www.toodledo.com
- **Runs on:** Web, iOS, Android
- **Facts last checked:** Oct 5, 2026

## Pricing

Toodledo has a free plan. Paid plans start at $3.99 per month, billed annually.

- **Pricing model:** Free plan
- **Free plan:** Unlimited tasks, up to 10 folders, recurring tasks, simple alarms, device sync, 1 collaborator, 30 items per list and outline, 5 habits and 1 week of history.
- **Free trial:** None listed.

| Plan | Price | What you get |
| --- | --- | --- |
| Free | $0 | Unlimited tasks, up to 10 folders, recurring tasks, simple alarms, 1 collaborator, 5 habits and 1 week of history. |
| Standard | $3.99 per month, billed annually ($4.99 billed monthly) | Unlimited folders, subtasks, saved searches, Google Calendar sync, custom alarms, 20 habits and 1 year of history. |
| Plus | $5.99 per month, billed annually ($7.99 billed monthly) | Scheduler, file uploads with 10GB of storage, up to 5 collaborators, tasks by email, full history and priority support. |
| Business | Custom | For teams or custom needs; the pricing page asks you to contact Toodledo. |

Read from https://www.toodledo.com/subscribe/index.php on Oct 5, 2026. Prices change, so confirm with Toodledo before buying.

## Ways to pay less

- **Annual billing costs 20% to 25% less** (Annual discount): Standard is $3.99 per month billed annually against $4.99 billed monthly, about 20% less. Plus is $5.99 against $7.99, about 25% less. Source: https://www.toodledo.com/subscribe/index.php
- **50% off paid plans for nonprofits** (Nonprofit): The Toodledo for Nonprofits program gives organizations with valid charitable status a 50% discount on any paid plan, on application. Source: https://www.toodledo.com/toodledo-non-profits.php

## Key features

- **Task attributes and filters:** Tasks can be tracked by priority, start and due date, length, status, folder, context, goal and tag, then searched, sorted and filtered. Saving a search needs Standard or higher.
- **Hotlist and Scheduler:** The Hotlist gathers tasks that are due soon or have a high priority, star or status. The Scheduler, on Plus, suggests what to work on in the free time you have.
- **Notes, Lists and Outlines:** Alongside tasks there are formatted notes in folders, multi-column lists with more than 20 column types, and nested outlines. Free accounts get 30 items per list and outline.
- **Habits and goals:** The Habits section records daily progress and draws graphs and charts. Completed tasks can count toward a goal, which Toodledo tracks as goal chains.
- **Collaboration:** Folders can be shared, tasks reassigned and another person's list managed, with permissions to read, edit or add items. Plus allows up to 5 collaborators.
- **Alarms and location reminders:** Alarms arrive by email or in the mobile apps, and the apps can alert you near a place where you have tasks. Custom alarms start on Standard.

## Good for

- People following GTD who want contexts, statuses and goals
- Users who like to adjust many settings and task fields
- Keeping tasks, notes, lists and habits under one account

## Worth knowing

- Subtasks, saved searches, Google Calendar sync and custom alarms require the Standard plan or higher.
- The free plan is limited to 10 folders, 5 habits, 30 items per list or outline and 1 week of history.
- File uploads, the Scheduler and adding tasks by email are reserved for the Plus plan.
- No desktop app is listed: Toodledo runs in web browsers and in iOS and Android apps.

## Works with

Google Calendar, IFTTT

**Tags:** Tasks, Notes, Habit tracking, Goals, Time tracking, Works offline, Public API

## Alternatives

- [Remember The Milk](https://toolgpa.com/tools/remember-the-milk): Long-running to-do app with one-line task entry and saved searches. [Compare](https://toolgpa.com/compare/remember-the-milk-vs-toodledo)
- [Todoist](https://toolgpa.com/tools/todoist): Cross-platform to-do list with natural-language task entry. [Compare](https://toolgpa.com/compare/todoist-vs-toodledo)
- [TickTick](https://toolgpa.com/tools/ticktick): To-do list with a calendar, habit tracker and Pomodoro timer built in. [Compare](https://toolgpa.com/compare/ticktick-vs-toodledo)
- [Nirvana](https://toolgpa.com/tools/nirvana): To-do list app built around the Getting Things Done method. [Compare](https://toolgpa.com/compare/nirvana-vs-toodledo)
- [Nozbe](https://toolgpa.com/tools/nozbe): To-do app for small teams built on projects, tasks and comments. [Compare](https://toolgpa.com/compare/nozbe-vs-toodledo)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 5, 2026:

- https://www.toodledo.com/subscribe/index.php
- https://www.toodledo.com/
- https://www.toodledo.com/features.php
- https://www.toodledo.com/platforms.php
- https://www.toodledo.com/info/sharing.php
- https://www.toodledo.com/info/press.php
- https://www.toodledo.com/info/terms.php
- https://www.toodledo.com/business/
- https://www.toodledo.com/toodledo-non-profits.php
- https://apps.apple.com/us/app/toodledo-next-generation-app/id1615853505

Page: https://toolgpa.com/tools/toodledo
Listed by ToolGPA (toolgpa.com).