# Waybook

> SOP, onboarding and training playbook for growing teams

Waybook is a web-based playbook where a company keeps its SOPs, policies and training material and tracks who has read them. Content is organized into subjects, documents and steps, and can be arranged into learning paths with tests and due dates. Plans are a flat monthly price that includes 20 members, with a charge for each member beyond that, and there is no free plan.

- **Category:** Docs & Wikis
- **Made by:** Waybook Limited
- **Website:** https://www.waybook.com
- **Runs on:** Web, iOS, Android, Browser extension
- **Facts last checked:** Oct 9, 2026

## Pricing

Waybook is a paid product with a free trial, starting at $99 per month for 20 members, billed annually ($119 billed monthly).

- **Pricing model:** Free trial
- **Free plan:** None.
- **Free trial:** 7-day free trial.

| Plan | Price | What you get |
| --- | --- | --- |
| Core | $99 per month for 20 members, billed annually ($119 billed monthly) | Extra members $5 each a month ($6 on monthly billing). Unlimited documents, AI writer, tests, learning paths, mobile app and a glossary of up to 5 terms. |
| Pro | $198 per month for 20 members, billed annually ($238 billed monthly) | Extra members $10 each a month ($12 on monthly billing). Adds approvals, document verification, audit log, SSO, custom domain and Waybook MCP. |
| Enterprise | Custom | Priced on request. Adds dedicated support, setup consultation, custom reporting, bespoke integrations, a custom email sender and IP whitelisting. |

Read from https://www.waybook.com/pricing on Oct 9, 2026. Prices change, so confirm with Waybook before buying.

## Ways to pay less

- **Save 17% with annual billing** (Annual discount): The pricing page marks annual billing as saving 17%: Core is $99 a month instead of $119, and Pro $198 instead of $238, each for 20 members. Source: https://www.waybook.com/pricing

## Key features

- **Subjects, documents and steps:** Every plan allows unlimited subjects, documents and steps. A step can hold video, images, checklists, tables, callouts, code, maps, PDFs and web embeds, added with a slash command.
- **Learning paths, tests and tracking:** Learning paths put documents and tasks in a guided order for a role, with tests, fixed due dates and reports on who has completed what. Recurring due dates need Pro.
- **Search and Waybook Ask:** Search covers every title and step, and Waybook Ask answers questions in plain English from the workspace's own published documents, respecting each member's permissions.
- **AI writer, templates and flow charts:** The AI content writer is unlimited on every plan, alongside a template library for SOPs, policies and training and interactive flow charts with decision points.
- **Waybook Shots:** A Chrome extension that captures a workflow on screen and turns each click into a step of an SOP, which can be shared by link, embedded in Waybook or exported as PDF.
- **Approvals and audit trail:** Pro adds approval stages that block publishing until signed off, document verification with review dates, confirmation steps, full version history and an audit log.

## Good for

- Companies of 20 or more documenting SOPs and onboarding new hires in one place
- Teams that need a record of who has read and acknowledged a policy
- Compliance training with deadlines, tests and completion reports

## Worth knowing

- There is no free plan, only a 7-day trial, and every plan is priced for a minimum of 20 members.
- Approvals, the audit log, SSO and directory sync, enforced 2FA and custom domains need Pro, which costs twice as much as Core.
- Core limits the glossary to 5 terms, and self-serve pricing stops at 500 seats; larger teams are sent to sales.
- The pricing page says SSO and directory sync carry minimum seat requirements that depend on the identity provider.

## Works with

Slack, Microsoft Teams, Zapier, BambooHR, Loom, Google Docs, Dropbox, Tango

**Tags:** Wiki, Templates, AI features, AI search, Reports, Diagrams, Screenshots

## Alternatives

- [Trainual](https://toolgpa.com/tools/trainual): Training and SOP platform for onboarding and running teams. [Compare](https://toolgpa.com/compare/trainual-vs-waybook)
- [Whale](https://toolgpa.com/tools/whale): SOP documentation and employee training platform with AI. [Compare](https://toolgpa.com/compare/waybook-vs-whale)
- [SweetProcess](https://toolgpa.com/tools/sweetprocess): SOP, process and policy documentation with task tracking. [Compare](https://toolgpa.com/compare/sweetprocess-vs-waybook)
- [Tettra](https://toolgpa.com/tools/tettra): Internal knowledge base that answers team questions in Slack. [Compare](https://toolgpa.com/compare/tettra-vs-waybook)
- [Scribe](https://toolgpa.com/tools/scribe): Step-by-step guides captured automatically as you work. [Compare](https://toolgpa.com/compare/scribe-vs-waybook)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 9, 2026:

- https://www.waybook.com/pricing
- https://www.waybook.com/pricing.md
- https://www.waybook.com/
- https://www.waybook.com/integrations
- https://www.waybook.com/features/mobile-app
- https://www.waybook.com/shots

Page: https://toolgpa.com/tools/waybook
Listed by ToolGPA (toolgpa.com).