# When2meet

> Free group availability survey for finding a time to meet

When2meet is a free web tool for finding a time when a group can get together. An organizer names an event, picks candidate dates or days of the week and a time window, then shares the event so others can take part in the availability survey. The service is supported by third-party ads and optional donations, and it states that it does not ask for contact or billing information.

- **Category:** Calendar & Scheduling
- **Made by:** 8 Degrees LLC
- **Website:** https://www.when2meet.com
- **Runs on:** Web
- **Facts last checked:** Oct 5, 2026

## Pricing

When2meet is free to use.

- **Pricing model:** Free
- **Free plan:** Free service: anyone can create and take part in availability surveys at no cost. Third-party ads cover some operating costs, and donations are accepted through PayPal.
- **Free trial:** None listed.

| Plan | Price | What you get |
| --- | --- | --- |
| Free | $0 | Create availability surveys and take part in them at no cost, with third-party ads shown on the page. |

Read from https://www.when2meet.com/?About on Oct 5, 2026. Prices change, so confirm with When2meet before buying.

## Key features

- **One-form event setup:** The home page is the setup form: type an event name, click and drag across a calendar to choose candidate dates, and press Create Event.
- **Specific dates or days of the week:** A survey can ask about particular calendar dates or about days of the week in general, chosen from a menu when the event is created.
- **Time window and time zone:** Set the earliest and latest times to offer and pick the event's time zone. Day-of-week surveys expect all participants to be in a single time zone.
- **No billing or contact details:** The site states that it is a free service and does not ask for contact or billing information.
- **Translated interface:** The page looks for a translation that matches the browser's preferred language and falls back to English when none is available.

## Good for

- Groups that need to compare availability for a one-off meeting
- Clubs, classes and volunteer teams that want a tool with no cost
- Organizers who want a quick setup that asks for no contact details

## Worth knowing

- Pages carry third-party advertising, which the site says helps cover operating costs.
- The site describes no calendar sync, booking pages or mobile apps; it runs in a web browser.
- Day-of-week surveys assume that every participant is in the same time zone.
- There are no paid plans or business features, and support is by email.

**Tags:** Surveys, Calendar

## Alternatives

- [Rallly](https://toolgpa.com/tools/rallly): Open-source meeting polls for finding a time that suits a group. [Compare](https://toolgpa.com/compare/rallly-vs-when2meet)
- [Doodle](https://toolgpa.com/tools/doodle): Group polls, booking pages and sign-up sheets for scheduling. [Compare](https://toolgpa.com/compare/doodle-vs-when2meet)
- [LettuceMeet](https://toolgpa.com/tools/lettucemeet): Free availability poll for finding a time a group can meet. [Compare](https://toolgpa.com/compare/lettucemeet-vs-when2meet)
- [Crab Fit](https://toolgpa.com/tools/crab-fit): Free, open-source availability heat map for group events. [Compare](https://toolgpa.com/compare/crab-fit-vs-when2meet)
- [Timeful](https://toolgpa.com/tools/timeful): Free, open-source group availability poll with calendar autofill. [Compare](https://toolgpa.com/compare/timeful-vs-when2meet)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 5, 2026:

- https://www.when2meet.com/
- https://www.when2meet.com/?About

Page: https://toolgpa.com/tools/when2meet
Listed by ToolGPA (toolgpa.com).