# Workflowy

> Outliner that keeps notes, to-dos and plans in one nested list

Workflowy is an outliner: everything lives in a single, infinitely nested bullet list that can be zoomed into, tagged, searched and shared. A bullet can become a to-do, a heading, a board or a table, and links and mirrors connect related items. It runs on the web, desktop and mobile. The free Basic plan is capped at 100 new bullets a month, and the AI Nodes and AI Actions features need Pro.

- **Category:** Note-Taking Apps
- **Made by:** FunRoutine Inc.
- **Website:** https://workflowy.com
- **Runs on:** Web, Windows, macOS, Linux, iOS, Android, Browser extension
- **Facts last checked:** Oct 9, 2026

## Pricing

Workflowy has a free plan. Paid plans start at $6.99 per month, billed annually (Pro).

- **Pricing model:** Free plan
- **Free plan:** Basic plan, free forever: listed with all features, limited to 100 nodes (bullets) per month and 100 MB of file uploads. Help pages say AI Nodes and AI Actions need Pro.
- **Free trial:** 7-day free trial of Pro.

| Plan | Price | What you get |
| --- | --- | --- |
| Basic | Free | Listed with all features, 100 nodes per month and 100 MB of file uploads. Help pages say AI Nodes and AI Actions need Pro. |
| Pro | $6.99 per month, billed annually ($8.99 billed monthly) | Unlimited nodes and uploads. The help center also lists full sharing, Dropbox backups, priority support, AI Nodes and AI Actions as Pro. |
| Teams | $6.99 per user / month, paid yearly | Unlimited nodes and file uploads for every member, one-on-one team setup and auto-backup to Dropbox. |

Read from https://workflowy.com/pricing/ on Oct 9, 2026. Prices change, so confirm with Workflowy before buying.

## Ways to pay less

- **About 22% lower price with annual billing** (Annual discount): Pro is $6.99 per month when billed annually against $8.99 per month on monthly billing. Source: https://workflowy.com/pricing/
- **Free Pro for university faculty and students** (Education): Faculty and students at a college or university can apply with an academic email for free Pro for life. Students invited by a faculty member get Pro for the duration of their studies. Source: https://workflowy.com/edu/
- **50% non-profit discount on Pro** (Nonprofit): The pricing FAQ lists a 50% non-profit discount on Pro subscriptions, arranged by emailing Workflowy. Source: https://workflowy.com/pricing/

## Price history

- Noticed Oct 9, 2026 (a correction of this listing, not a change by the vendor): **Free plan**, All features, with 100 nodes per month and 100 MB of file uploads to 100 nodes per month and 100 MB of file uploads; AI Nodes and AI Actions need Pro. The pricing page still lists Basic with all features, but Workflowy's help pages say AI Nodes and AI Actions require Pro; our listing had not read those pages. Source: https://workflowy.com/help/ai-nodes
- Noticed Oct 9, 2026 (a correction of this listing, not a change by the vendor): **Free Pro for university faculty and students**, Free Pro for life for faculty; Pro for their invited students while they study to Free Pro for life for faculty and for students who apply; Pro for invited students while they study. The education page gives Pro for life to students who apply themselves as well as to faculty; our listing mentioned only students invited by a faculty member. Source: https://workflowy.com/edu/

## App Store prices by country

"Workflowy Pro - Monthly", as each country's App Store showed it on Oct 9, 2026. These are the app's prices, not the website's.

| Country | Price | In US dollars |
| --- | --- | --- |
| United States | $8.99 | |
| United Kingdom | £8.99 | about $11.87 (32% more) |
| Germany | 9,99 € | about $11.17 (24% more) |
| Canada | $11.99 | about $8.41 (6% less) |
| Australia | $14.99 | about $10.41 (16% more) |
| India | ₹ 999 | about $10.32 (15% more) |
| Brazil | R$ 59,90 | about $11.94 (33% more) |
| Mexico | $199.00 | about $11.05 (23% more) |
| Turkey | ₺499,99 | about $10.16 (13% more) |
| Indonesia | Rp 149ribu | about $8.31 (8% less) |
| Philippines | ₱ 599.00 | about $9.51 (6% more) |
| South Africa | R199.99 | about $12.01 (34% more) |

## Key features

- **Infinitely nested outline:** Everything is a bullet that can be indented under another, so the same list works as notes, folders, to-dos and documents without separate files.
- **Boards, tables and node types:** A bullet can be turned into a to-do, heading, paragraph, code block or quote, and a list can be laid out as a kanban-style Board or as a Table.
- **Tags, dates, links and mirrors:** Tags, mentions and date tags filter the outline, links between bullets create backlinks, and mirrors show the same bullet in several places.
- **Sharing and collaboration:** Notes and resources can be shared for real-time collaboration, with comments on bullets and an instant presentation view.
- **Calendar and quick capture:** A Calendar and Timeline lay out dated items, while Quick Add, mobile sharing and Email to Workflowy capture ideas from outside the app.
- **AI, API and integrations:** Optional AI features generate, edit and summarize content; AI Nodes and AI Actions need Pro. A basic API, Zapier and a Readwise sync connect Workflowy to other apps.

## Good for

- People who think in outlines and nested lists
- Keeping notes, to-dos and plans in one place
- University faculty and students, who can apply for free Pro
- Teams working from a shared outline

## Worth knowing

- The free Basic plan allows 100 new nodes per month and 100 MB of file uploads; past the limit you are prompted to subscribe.
- Content is organized as one bullet outline, with no separate documents or folders.
- Workflowy describes its API as basic, supporting CRUD operations.
- AI Nodes and AI Actions need Pro, and the optional AI features send prompts and selected content to third-party model providers, named as OpenAI and Anthropic.

## What people say

- **App Store rating of the iPhone and iPad app:** 4.8 out of 5 from 8,223 ratings in the United States, read Oct 5, 2026. This is the store's rating of the app, not a score from ToolGPA. Source: https://apps.apple.com/us/app/id551139514

## Works with

Readwise, Zapier, Google Calendar, Dropbox, Slack, Todoist, Gmail, Apple Shortcuts

**Tags:** Notes, Tasks, Kanban boards, Linked notes, Real-time collaboration, Public API, AI features

## Alternatives

- [Dynalist](https://toolgpa.com/tools/dynalist): Outlining app for nested lists, notes and tasks. [Compare](https://toolgpa.com/compare/dynalist-vs-workflowy)
- [Logseq](https://toolgpa.com/tools/logseq): Open-source outliner for linked notes stored as local files. [Compare](https://toolgpa.com/compare/logseq-vs-workflowy)
- [Roam Research](https://toolgpa.com/tools/roam-research): Outliner for networked notes with bidirectional links. [Compare](https://toolgpa.com/compare/roam-research-vs-workflowy)
- [Tana Outliner](https://toolgpa.com/tools/tana): Outliner with supertags, daily notes and built-in AI features. [Compare](https://toolgpa.com/compare/tana-vs-workflowy)
- [OmniOutliner](https://toolgpa.com/tools/omnioutliner): Outliner for Mac, iPhone, iPad and Apple Vision Pro. [Compare](https://toolgpa.com/compare/omnioutliner-vs-workflowy)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 9, 2026:

- https://workflowy.com
- https://workflowy.com/pricing/
- https://workflowy.com/download/
- https://workflowy.com/team-signup/
- https://workflowy.com/edu/
- https://workflowy.com/integrations/
- https://workflowy.com/api-reference/
- https://workflowy.com/help/get-started
- https://workflowy.com/help/ai-nodes
- https://workflowy.com/help/ai-actions
- https://workflowy.com/help/upgrades-billing
- https://workflowy.com/ai-terms/
- https://workflowy.com/privacy-policy/

Page: https://toolgpa.com/tools/workflowy
Listed by ToolGPA (toolgpa.com).