# Zoho ToDo

> Task manager for teams, bundled with Zoho Mail and Workplace

Zoho ToDo is the task manager that comes with Zoho Mail and Zoho Workplace, with a web app and mobile apps for iOS and Android. Tasks are either personal or attached to a group, and carry subtasks, priorities, categories, tags, reminders and recurrence, shown as a list or a kanban board. It has no plan of its own: it is one of the products included in the Zoho Mail and Workplace plans.

- **Category:** To-Do List Apps
- **Made by:** Zoho Corporation
- **Website:** https://www.zoho.com/todo/
- **Runs on:** Web, iOS, Android
- **Facts last checked:** Oct 9, 2026

## Pricing

Zoho ToDo has a free plan. Paid plans start at $1 per user / month, billed annually (Zoho Mail Lite).

- **Pricing model:** Free plan
- **Free plan:** The mobile apps are free downloads, and Zoho points people without a plan to Zoho Mail's Forever Free plan: up to 5 users on one domain, in select data centers. Multiple assignees need a paid plan.
- **Free trial:** 15-day free trial of the highest edition, no credit card required.

| Plan | Price | What you get |
| --- | --- | --- |
| Free | $0 | Zoho Mail's Forever Free plan: up to 5 users on one domain with 5 GB of mail storage each, in select data centers. One assignee per task. |
| Mail Lite | $1 per user / month, billed annually; no monthly plan | Zoho Mail with 5 GB of mail storage per user ($1.25 for 10 GB). ToDo is included, along with Calendar and the free edition of Cliq. |
| Workplace Standard | $3 per user / month, billed annually ($4 billed monthly) | 30 GB of mail storage per user. ToDo is included alongside WorkDrive, the office apps, Cliq, Meeting and Vault. |
| Mail Premium | $4 per user / month, billed annually; no monthly plan | 50 GB of mail storage per user plus 50 GB of retention storage, with email retention and eDiscovery. ToDo and Calendar are included. |
| Workplace Professional | $6 per user / month, billed annually ($7 billed monthly) | 100 GB of mail storage per user and 1 TB of team file storage. ToDo is included alongside the full Workplace suite, with Connect added. |
| Workplace Enterprise | Custom | The highest plans and custom limits of the included Workplace products, priced through sales. |

Read from https://www.zoho.com/mail/zohomail-pricing.html on Oct 9, 2026. Prices change, so confirm with Zoho ToDo before buying.

## Ways to pay less

- **Lower Workplace rates with annual billing** (Annual discount): Zoho's pricing lists Workplace Standard at $3 per user a month billed annually against $4 billed monthly, and Workplace Professional at $6 against $7. Source: https://www.zoho.com/mail/zohomail-pricing.html

## Key features

- **Personal and group tasks:** Personal tasks are visible to their owner and assignee. Group tasks belong to a Streams group, where every member can view, track and comment on them.
- **Subtasks, priorities and statuses:** A task splits into subtasks with their own assignees, takes a High, Medium or Low priority, and can use custom color-coded statuses beyond Open and Closed.
- **List and kanban views:** Tasks are shown as a list or as a kanban board, and can be sorted and filtered, with the chosen filters kept for the next visit.
- **Reminders and recurring tasks:** Tasks take start and due dates, reminders by notification or email, an overdue alert, and daily, weekly, monthly or yearly recurrence.
- **Tasks from email:** In Zoho Mail an email becomes a task from its menu, with the subject as the title. A task can also be created by sending yourself an email in a set format.
- **Unified View:** One screen gathers tasks from Zoho ToDo, CRM, Projects, People, Desk and Connect, once each integration has been switched on in Zoho Mail.

## Good for

- Teams already using Zoho Mail or Zoho Workplace
- Organizations that assign and discuss tasks inside groups
- Zoho users who want CRM, Projects and Desk tasks on one screen

## Worth knowing

- Not sold on its own: Zoho ToDo comes with Zoho Mail and Zoho Workplace plans, which are priced per user.
- Assigning one task to several people, up to 5, is limited to paid plans.
- Collaboration is built around an organization: the help pages describe assigning tasks to, and inviting, members of the same Zoho organization.
- Mail Lite and Mail Premium are billed annually only, and the Forever Free plan is offered only in select data centers.

## Works with

Zoho Mail, Zoho CRM, Zoho Projects, Zoho People, Zoho Desk, Zoho Connect, Zoho WorkDrive, Zoho Cliq

**Tags:** Tasks, Kanban boards

## Alternatives

- [Microsoft To Do](https://toolgpa.com/tools/microsoft-to-do): Free to-do list from Microsoft that syncs with Outlook tasks. [Compare](https://toolgpa.com/compare/microsoft-to-do-vs-zoho-todo)
- [Google Tasks](https://toolgpa.com/tools/google-tasks): Google's to-do list, built into Gmail, Calendar, Chat and Docs. [Compare](https://toolgpa.com/compare/google-tasks-vs-zoho-todo)
- [Todoist](https://toolgpa.com/tools/todoist): Cross-platform to-do list with natural-language task entry. [Compare](https://toolgpa.com/compare/todoist-vs-zoho-todo)
- [Any.do](https://toolgpa.com/tools/any-do): To-do list and calendar app with separate family and team plans. [Compare](https://toolgpa.com/compare/any-do-vs-zoho-todo)
- [TickTick](https://toolgpa.com/tools/ticktick): To-do list with a calendar, habit tracker and Pomodoro timer built in. [Compare](https://toolgpa.com/compare/ticktick-vs-zoho-todo)

## Sources

The prices, plans, platforms and features above were read from these pages on Oct 9, 2026:

- https://www.zoho.com/todo/
- https://www.zoho.com/mail/zohomail-pricing.html
- https://www.zohowebstatic.com/sites/zweb/json/pricing/mail-pricing-val.json
- https://www.zoho.com/todo/mobile-apps.html
- https://www.zoho.com/mail/help/tasks.html
- https://www.zoho.com/mail/help/adding-tasks.html
- https://www.zoho.com/mail/help/manage-tasks.html
- https://www.zoho.com/mail/help/unified-view.html
- https://apps.apple.com/us/app/zoho-todo-get-work-organized/id1590127239
- https://play.google.com/store/apps/details?id=com.zoho.mail.task

Page: https://toolgpa.com/tools/zoho-todo
Listed by ToolGPA (toolgpa.com).