Apicbase vs Restaurant365 (2026): which should you pick?
As of Nov 13, 2026, Restaurant365 grades higher than Apicbase: 2.0 against 1.6 out of 4.0.
Checked Nov 13, 2026 · graded Nov 13, 2026 by ToolGPA
Restaurant365 grades higher on features and platforms. They get the same grade on value for money, the free plan and ease of use.
Price, platforms and features side by side. The table says where each price was read and when.
Apicbase
Recipe, purchasing and stock software for multi-site food groups
Paid
Restaurant365
Restaurant accounting, inventory, scheduling and payroll platform
Paid
Which one is for you
Pick Apicbase if
- Fits if you run five or more outlets and want recipes and counts in one place
- Works for caterers and hotels that cost food by recipe
Look elsewhere if
- Not for you if you run one restaurant, since plans start at 5 outlets
- Skip it if you want a price on the page, as none is published
- Watch out: forecasting, BOM ordering and SSO come only with Professional or above
- Watch out: HACCP, traceability and production planning cost extra
Pick Restaurant365 if
- Fits if you want accounting, stock and payroll in one restaurant system
- Makes sense if you run several locations and want one set of books
Look elsewhere if
- Skip it if you want a price on the page, as none is published
- Watch out: accounting, inventory, workforce and payroll are sold separately
- Watch out: the pricing page does not say which phone platforms the app runs on
- Watch out: no free plan or trial is shown
How we grade them
| 1.6GPAApicbaseWeak | 2.0GPARestaurant365Fair | |
|---|---|---|
| Value for money | CNo price is published, and plans start at 5 outlets, so we cannot work out what one outlet costs against this category's $91 middle price. | CNo price is published; the page asks for a custom quote built from the solutions you choose, so there is no figure to set against this category's $91 middle price. |
| Free plan and trial | FNo free plan or trial; every plan goes through the sales team. | FNo free plan or trial; the page offers a demo. |
| Features | CCounts, waste logs, barcode scanning, order to par, theoretical against actual food cost and sub-recipes. Forecasting, BOM ordering and SSO need Professional, and HACCP and traceability are add-ons. | BRestaurant accounting, inventory and purchasing, workforce management, payroll and HR, with partner links. The listing shows no gap in the core work. |
| Ease of use | CRecipes, ingredients and outlets all have to be built in first. No store rating is on record. | CMoving accounting and stock into one system takes a rollout, and no store rating is on record. |
| Platforms and integrations | CWeb only, and the pages we read list no integrations. | BWeb with a mobile app, whose phone platforms are not stated, and a partner list the vendor puts at 500+. |
| Best for | stock and food cost for multi-outlet food groups | accounting, stock and payroll for restaurants |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Apicbase and Restaurant365. How we grade
Where they differ
- Apicbase also covers barcode scanning.
- Restaurant365 also covers bookkeeping, payroll and shift scheduling.
In commonWebReportsInventory
At a glance
| Apicbase | Restaurant365 | |
|---|---|---|
| Pricing | Paid | Paid |
| Starts at | Not published | Not published |
| Free plan | None | None |
| Free trial | None listed | None listed |
| Web | ||
| Made by | Apicbase | Restaurant365 |
| Price read from | Not confirmed | Not confirmed |
| Checked | Nov 13, 2026 | Nov 13, 2026 |
Worth knowing
Apicbase
- No prices are published; every plan is quoted through the sales team.
- The Growth plan starts at 5 outlets, so single-site restaurants are not the target.
- Demand forecasting, BOM ordering and SSO come only with Professional or above.
- HACCP, traceability and production planning cost extra as add-ons.
Restaurant365
- No prices are published: the pricing page asks for a custom quote built from the solutions chosen.
- Accounting, inventory, workforce management and payroll are sold as separate solutions, so cost depends on the combination.
- A mobile app is included, but the pricing page does not say which phone platforms it runs on.
Key features
Apicbase
- Stock counts and waste logs
- Count stock per site, log food waste and see stock levels, values and movements across every location.
- Barcode scanning
- The mobile app scans barcodes for counts and for taking in orders. The plan comparison lists both as plan features.
- Order to par and forecasts
- Reorder suggestions to par levels or to a forecast, creating one purchase order per supplier.
- Theoretical vs actual food cost
- Compares the cost a recipe predicts with the cost your stock movements show, by site, recipe and menu.
- Sub-recipes and batch prep
- Prep batches deduct raw ingredients and log the finished batch back into stock.
- Add-on modules
- HACCP and tasks, internal ordering, production planning, traceability, menu planning and carbon tracking are sold as add-ons.
Restaurant365
- Restaurant accounting
- A restaurant-specific general ledger and chart of accounts, daily sales and bank reconciliation, automated accounts payable and multi-location reports.
- Inventory and purchasing
- Real-time food cost tracking, recipe costing, waste and transfers in one place, vendor integrations for purchasing and price alerts.
- Workforce management
- Drag-and-drop scheduling with sales forecasting, labor rules, shift swaps and time-off requests, task management and training programs.
- Payroll and HR
- Payroll with time tracking, tax filing, tip pooling, hiring and onboarding tools and benefits management.
- Partner integrations
- Connects POS, vendor and bank systems; the vendor says it integrates with over 500 partners.
Plans
Apicbase
Pricing could not be confirmed. See get.apicbase.com.
Restaurant365
Pricing could not be confirmed. See restaurant365.com.
Common questions
Which is cheaper, Apicbase or Restaurant365?
As of Nov 13, 2026, Apicbase has no price we could confirm, and Restaurant365 has no price we could confirm.
Which has a free plan, Apicbase or Restaurant365?
As of Nov 13, 2026, neither Apicbase nor Restaurant365 has a free plan.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.