How does ToolGPA rank docs and wiki tools?

From what each tool's own pages show (price, free plan, platforms, features and limits) and from what people say about it in public reviews and discussions. Not from our own testing. First place goes to the tool that suits the most people, and second and third to the best choices for the readers it leaves out.

Docs & Wikis

Q: What are the best docs and wiki tools?

ToolGPA ranks Google Docs first (for: most people), Confluence second (for: teams that want a wiki), Outline third (for: teams that want a wiki on their own servers or at a flat price). These three do different jobs more than they compete. Google Docs comes first for shared documents: it is free with a Google Account, with about 3.3 million ratings behind its app. Confluence is second for teams that want a wiki, free for up to 10 users. Outline is third for teams that want a wiki on their own servers or at a flat price. Zoho Writer narrowly missed: it is also a free word processor and adds Windows, Mac and Linux apps, but the other two places go to wikis. Slab is free for 10 users too but lists no mobile apps, and BookStack is a free self-hosted wiki with no hosted version.

Shared documents and team knowledge bases that keep how-we-work in one place.

Our top three docs and wiki tools

These three do different jobs more than they compete. Google Docs comes first for shared documents: it is free with a Google Account, with about 3.3 million ratings behind its app. Confluence is second for teams that want a wiki, free for up to 10 users. Outline is third for teams that want a wiki on their own servers or at a flat price. Zoho Writer narrowly missed: it is also a free word processor and adds Windows, Mac and Linux apps, but the other two places go to wikis. Slab is free for 10 users too but lists no mobile apps, and BookStack is a free self-hosted wiki with no hosted version.

First: Google Docs
Free plan · from $7/mo
For: Most people
Google Docs is free with a personal Google Account, and several people can write, comment on and revise the same document at once, with version history and sharing settings for who can view, comment or edit. It runs in a browser and on iPhone and Android, edits Word files directly, and its iPhone and iPad app averages 4.8 from about 3.3 million ratings. Know the limits: no Windows or Mac desktop app is listed, and offline editing on a computer needs Chrome or Microsoft Edge with an extension. The business version comes only with Google Workspace, from $7 per user a month on a 1-year commitment, and Gemini in Docs starts at Business Standard, at $14.
iPhone and iPad app: 4.8 out of 5 on the App Store
Google Docs pricing and details
Second: Confluence
Free plan · from $6.70/mo
For: Teams that want a wiki
Confluence is a team wiki: pages for plans, meeting notes and policies are grouped into spaces with a page tree, several people can edit at once, and whiteboards and databases sit alongside. The Free plan covers up to 10 users, and Standard is $6.70 per user a month, billed monthly, for the first 100 users. It runs on the web, iPhone and Android, and its iPhone and iPad app averages 4.6 from about 3,700 ratings. It is second because it is built for teams and its Free plan stops at 10 users and 2 GB of storage, with no space or page permission settings, where Google Docs is free for anyone with a Google Account. Enforced SSO needs a separate Atlassian Guard subscription below Enterprise.
iPhone and iPad app: 4.6 out of 5 on the App Store
Confluence pricing and details
Third: Outline
Free plan · from $10/mo
For: Teams that want a wiki on their own servers or at a flat price
Outline is a team wiki with a Markdown-friendly editor, real-time collaboration and search, and its source code is public, so it can run on your own infrastructure: the self-hosted Community Edition costs $0, with unlimited documents and version history. If you would rather not run a server, Outline hosts it for a flat $10 a month for a team of 1 to 10 members. It is third because the cloud version has no free plan, only a 30-day trial, where Confluence is free for up to 10 users, and no mobile apps are listed. The Community Edition lacks AI answers, guest users, SAML 2.0 and the audit log, and an 11th cloud member moves a team from $10 to $79 a month.
Outline pricing and details

Ranked on Oct 6, 2026 from what each listing shows and what people say about the tool, not from our own testing. How we rank

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52 tools

Archbee
Docs & Wikis
Documentation platform for public and internal knowledge portals
Free trial · from $80/moWeb · macOS · Windows +1
Bit.ai
Docs & Wikis
Collaborative documents and wikis with embeds and link tracking
Free plan · from $8/moWeb
BlueSpice
Docs & Wikis
Open-source enterprise wiki built on MediaWiki
Free plan · from $1,620/yrWeb
BookStack
Docs & Wikis
Free self-hosted wiki organized into books, chapters and pages
Free plan · from £450/yrWeb
Collabora Online
Docs & Wikis
Self-hosted, open-source office suite based on LibreOffice
Free plan · from $3.40/moWeb · Windows · macOS +3
Confluence
Docs & Wikis
Team wiki and docs workspace from Atlassian, tied to Jira
Free plan · from $6.70/moWeb · iOS · Android
CryptPad
Docs & Wikis
End-to-end encrypted, open-source collaborative office suite
Free plan · from €5/moWeb
Docmost
Docs & Wikis
Open-source collaborative wiki you deploy on your own servers
Free plan · from $6/moWeb
Document360
Docs & Wikis
Hosted knowledge base software for public and private docs
Free trialWeb
Documize
Docs & Wikis
Self-hosted knowledge base with approvals and analytics
Free plan · from $900/yrWeb
DokuWiki
Docs & Wikis
Open-source wiki software that needs no database
FreeWeb
Dropbox Paper
Docs & Wikis
Free collaborative documents that live in a Dropbox account
Free plan · from $9.99/moWeb · iOS · Android
Dubble
Docs & Wikis
Chrome extension that records clicks as step-by-step guides
Free plan · from $18/moWeb · macOS
Etherpad
Docs & Wikis
Open-source real-time collaborative editor you host yourself
FreeWeb · Windows · macOS +1
Folge
Docs & Wikis
Offline desktop app that turns clicks into step-by-step guides
Free plan · from $89 one-timemacOS · Windows
GitBook
Docs & Wikis
Documentation platform for product and API docs, synced with Git
Free plan · from $65/moWeb
Google Docs
Docs & Wikis
Browser-based word processor, free with a Google Account
Free plan · from $7/moWeb · iOS · Android
Gramax
Docs & Wikis
Open-source knowledge base that stores Markdown in Git
Free plan · from $20/moWeb · macOS · Windows +1
Guidde
Docs & Wikis
AI video documentation tool that turns screen captures into guides
Free plan · from $19/moWeb · macOS · Windows
Guru
Docs & Wikis
Verified company knowledge base with AI search and agents
PaidWeb
HackMD
Docs & Wikis
Real-time collaborative Markdown editor and knowledge base
Free plan · from $4/moWeb
HedgeDoc
Docs & Wikis
Open-source, self-hosted collaborative Markdown editor
FreeWeb
HelpDocs
Docs & Wikis
Hosted knowledge base software priced by editor, not by reader
Free trial · from $99/moWeb
Helpjuice
Docs & Wikis
Hosted knowledge base software with a design built for you
Free trial · from $249/moWeb
Hudu
Docs & Wikis
IT documentation platform with a password vault and asset tracking
Free trial · from $27/moWeb · iOS · Android
Kipwise
Docs & Wikis
Team wiki with Slack search, content reviews and AI suggestions
Free trial · from $6.30/moWeb
KnowledgeOwl
Docs & Wikis
Knowledge base software with unlimited readers on every plan
Free trial · from $100/moWeb
MediaWiki
Docs & Wikis
The free wiki software that powers Wikipedia
FreeWeb
Microsoft Loop
Docs & Wikis
Shared workspaces and pages with components that sync across apps
Free plan · from $5.40/moWeb · iOS · Android
Microsoft SharePoint
Docs & Wikis
Intranet, team sites and document management in Microsoft 365
Free trial · from $5.40/moWeb · iOS · Android
Nuclino
Docs & Wikis
Lightweight team wiki with docs, boards and whiteboards
Free plan · from $6/moWeb · macOS · Windows +3
ONLYOFFICE
Docs & Wikis
Open-source office suite for documents, sheets, slides and PDFs
Free plan · from $20/moWeb · Windows · macOS +3
Outline
Docs & Wikis
Fast team knowledge base and wiki, cloud-hosted or self-hosted
Free plan · from $10/moWeb · macOS · Windows
Papyrs
Docs & Wikis
Drag-and-drop company intranet and team wiki at flat prices
Free plan · from $89/moWeb
ProProfs Knowledge Base
Docs & Wikis
Knowledge base software for help centers and internal wikis
Free plan · from $49/moWeb
Proton Docs
Docs & Wikis
End-to-end encrypted collaborative documents inside Proton Drive
Free plan · from $3.99/moWeb · iOS · Android
Scribe
Docs & Wikis
Step-by-step guides captured automatically as you work
Free plan · from $13/moWeb · macOS · Windows
Slab
Docs & Wikis
Knowledge base and team wiki with search across connected tools
Free plan · from $6.67/moWeb · macOS · Windows
Slite
Docs & Wikis
Team knowledge base with doc verification and AI answers
Free trial · from $10/moWeb · macOS · Windows +2
Stack Internal
Docs & Wikis
Verified company knowledge for teams and AI agents
Free planWeb
Superhuman Docs
Docs & Wikis
Docs with tables, formulas and automations, formerly Coda
Free plan · from $12/moWeb · iOS · Android
SweetProcess
Docs & Wikis
SOP, process and policy documentation with task tracking
Free trial · from $82.50/moWeb
Tango
Docs & Wikis
Captures workflows as step-by-step guides with screenshots
Free plan · from $15/moWeb · macOS · Windows
Tettra
Docs & Wikis
Internal knowledge base that answers team questions in Slack
Free trial · from $8/moWeb
Trainual
Docs & Wikis
Training and SOP platform for onboarding and running teams
PaidWeb · iOS · Android
Waybook
Docs & Wikis
SOP, onboarding and training playbook for growing teams
Free trial · from $99/moWeb · iOS · Android
Whale
Docs & Wikis
SOP documentation and employee training platform with AI
Free plan · from $249/moWeb · iOS · Android
Wiki.js
Docs & Wikis
Open-source wiki software built on Node.js with Git sync
FreeWeb

Our top three docs and wiki tools

First: Google Docs

Second: Confluence

Third: Outline

Tools