Documize
Self-hosted knowledge base with approvals and analytics
What is Documize?
Documize is self-hosted knowledge management software that installs as a single binary on the customer's own servers and stores its data in PostgreSQL, SQL Server, MySQL, Percona or MariaDB. Documents live in spaces, are built from reusable templates and content blocks, and move through a draft, review, approve and publish lifecycle. It is sold as an annual subscription with every feature in both plans, and the first 5 users are free.
Documize has a free plan. Paid plans start at $900 per year for up to 100 users. See every plan
Good for
- Organizations that must keep documentation on their own or air-gapped servers
- Teams that want a flat annual price instead of a per-seat fee
- Controlled documents that need review and approval before they are published
Worth knowing
- It is self-hosted only: the customer installs it and runs their own database, and the site offers no vendor-hosted version.
- Only the first 5 users are free; larger teams pay $900 a year for up to 100 users or $1,800 a year for unlimited users.
- Billing is annual, with a 90-day refund policy; no monthly option is listed.
- The vendor calls its Community edition open source but does not say on its pricing page how it differs from the paid plans.
Key features
- Single self-hosted binary
- The server ships as one binary with no runtime dependencies for Windows, macOS, Linux and FreeBSD. License validation works offline, so it can run on an air-gapped network.
- Spaces, labels and documents
- Content is organized into spaces that hold related documents, with labels grouping similar spaces, in place of deeply nested folders.
- Templates and content blocks
- Documents are assembled from reusable templates and pre-defined content blocks so teams start from a shared standard.
- Approvals and versions
- A draft, review, approve and publish lifecycle with contribution requests is built in, and documents can be baselined and kept in several live versions.
- Analytics and audit logs
- Reports show which content is read, which is stale and what people search for, alongside activity streams and audit logs. They are included in both plans.
- Permissions and sign-in
- Permissions are set on spaces, documents and actions, and users can authenticate through LDAP, Active Directory, Keycloak or CAS.
Documize pricing
- Starts at
- $900 per year for up to 100 users
- Free plan
- The first 5 users are free with no feature restrictions, using a free activation key that the vendor emails on request. No credit card is required.
- Free trial
- None listed
| Plan | Price | What you get |
|---|---|---|
| Free (5 users) | $0 | The first 5 users at no cost with no feature restrictions, activated with a free key. |
| Essential | $900per year for up to 100 users | Self-hosted with unlimited content and storage, LDAP, AD, Keycloak and CAS sign-in, approvals, analytics, audit logs and product support. |
| Enterprise | $1,800per year for unlimited users | The same feature set as Essential with no limit on the number of users. |
Read from documize.com on Oct 9, 2026. Prices change, so confirm with Documize before you buy.
Ways to pay less
- Education30% off for academic institutions
The pricing FAQ offers qualifying academic institutions a 30% discount on request.
Stated on documize.com
Works with
- Keycloak
- Microsoft Active Directory
Documize alternatives
- Documize vs Confluence
Free plan · from $6.70/mo
- Documize vs BookStack
Free plan · from £450/yr
- Documize vs Outline
Free plan · from $10/mo
- Documize vs XWiki
Free plan · from €309/yr
Common questions
Is Documize free?
Documize has a free plan. The first 5 users are free with no feature restrictions, using a free activation key that the vendor emails on request. No credit card is required. Paid plans start at $900 per year for up to 100 users.
How much does Documize cost?
Documize lists 3 plans. Free (5 users): $0. Essential: $900 per year for up to 100 users. Enterprise: $1,800 per year for unlimited users. Prices were read from documize.com on Oct 9, 2026.
What platforms does Documize work on?
Documize is available on Web.
Does Documize offer any discounts?
Documize publicly lists the following: 30% off for academic institutions.
Does Documize have an Android app?
No Android app was listed when its pages were read on Oct 9, 2026. Documize is listed for Web.
Does Documize have an iPhone app?
No iPhone app was listed when its pages were read on Oct 9, 2026. Documize is listed for Web.
Is Documize open source?
Yes. Documize is open source, according to its own site. It can also be run on a server of your own.
Does Documize have an API?
Yes. Documize offers a public API, according to its own site.
What does Documize integrate with?
Documize's listing names Keycloak and Microsoft Active Directory. A listing names up to eight integrations, so it may connect to more.
Does Documize have a student discount?
30% off for academic institutions. The pricing FAQ offers qualifying academic institutions a 30% discount on request.
Who makes Documize?
Documize is made by Documize Inc.
What are the alternatives to Documize?
The closest alternatives to Documize in our directory are Confluence, BookStack, Outline, XWiki and Wiki.js. Each one has a side-by-side comparison with Documize.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Oct 9, 2026.