Documize vs Wiki.js
We give Documize and Wiki.js the same GPA: 3.0 out of 4.0. Documize grades higher on features. Wiki.js grades higher on the free plan. They get the same grade on value for money, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Documize
Self-hosted knowledge base with approvals and analytics
Free plan · from $900/yr
How we grade them
| 3.0GPADocumizeVery good | 3.0GPAWiki.jsVery good | |
|---|---|---|
| Value for money | A$900 a year covers up to 100 users and $1,800 covers everyone, with every feature in both plans. It's a flat fee, not a price per seat, so it gets cheaper with each person you add. Annual billing only, though. | AIt costs nothing. The whole application is free and open source under the AGPL-v3 license, with no paid tier holding features back. Your only bill is the server you run it on. |
| Free plan and trial | BThe first 5 users are free with no feature restrictions and no credit card: you ask for a free activation key by email. Five is the wall, though. Person number six means $900 a year. | AAll of it is free, for good. The project is kept going by sponsors, backers and donations, so there isn't a paid plan to be nudged towards. |
| Features | ASpaces and labels to organise things, reusable templates and content blocks, a draft, review, approve and publish lifecycle, several live versions of one document, and analytics and audit logs in both plans. | BThree editors (Markdown with live preview, a visual one and plain HTML), every change tracked with a visual compare, group permissions with page rules, and sync to Git or cloud storage. But version 3.0 is still in beta, and modules like the tabular editor are marked coming soon. |
| Ease of use | DSelf-hosted only. It ships as one binary with no runtime dependencies, which helps, but you still install it and run your own PostgreSQL, MySQL or SQL Server database. | DYou host it yourself. It needs a server that runs Node.js and its own domain or sub-domain, as it can't sit in a subfolder of another site. A DigitalOcean Marketplace image speeds things up, but there's no managed plan and no paid support. |
| Platforms and integrations | BA web app with a public API, and the server runs on Windows, macOS, Linux and FreeBSD. The integrations on record are for sign-in: Keycloak and Microsoft Active Directory. No phone or desktop apps. | BIt's a web app that runs wherever Node.js does, with no desktop or phone apps listed. Modules connect it to GitHub, GitLab, Google, Slack, Okta and Elasticsearch, and a GraphQL API can read and change everything in the wiki. |
| Best for | controlled documents on your own servers | a free Markdown wiki on your own server |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Documize and Wiki.js. How we grade
Where they differ
- Documize starts at $900 per year for up to 100 users. Wiki.js is free.
- Documize also covers templates, documents and reports.
- Wiki.js also covers Markdown and diagrams.
In commonFree planWebOpen sourceSelf-hostablePublic APIWiki
At a glance
| Documize | Wiki.js | |
|---|---|---|
| Pricing | Free plan | Free |
| Starts at | $900 per year for up to 100 users | Free |
| Free plan | The first 5 users are free with no feature restrictions, using a free activation key that the vendor emails on request. No credit card is required. | The whole application is free and open source under the AGPL-v3 license. The project is supported by sponsors, backers and donations. |
| Free trial | None listed | None listed |
| Web | ||
| Made by | Documize Inc. | Requarks.io |
| Price read from | documize.com | js.wiki |
| Checked | Oct 9, 2026 | Oct 5, 2026 |
Who each one suits
Documize
- Organizations that must keep documentation on their own or air-gapped servers
- Teams that want a flat annual price instead of a per-seat fee
- Controlled documents that need review and approval before they are published
Wiki.js
- Developer teams that prefer writing documentation in Markdown
- Organizations that want a free wiki on their own infrastructure
- Wikis whose content should be mirrored to a Git repository
Worth knowing
Documize
- It is self-hosted only: the customer installs it and runs their own database, and the site offers no vendor-hosted version.
- Only the first 5 users are free; larger teams pay $900 a year for up to 100 users or $1,800 a year for unlimited users.
- Billing is annual, with a 90-day refund policy; no monthly option is listed.
- The vendor calls its Community edition open source but does not say on its pricing page how it differs from the paid plans.
Wiki.js
- The site offers two ways to run it, self-hosting or a DigitalOcean Marketplace image, and lists no managed hosting plan or paid support.
- It requires a dedicated domain or sub-domain and cannot be mapped to a subfolder of another site.
- MySQL, MariaDB, MS SQL Server and SQLite will not be supported in the next major version, which keeps only PostgreSQL.
- Version 3.0 is still in beta, and several listed modules, such as the WikiText and tabular editors, are marked as coming soon.
Key features
Documize
- Single self-hosted binary
- The server ships as one binary with no runtime dependencies for Windows, macOS, Linux and FreeBSD. License validation works offline, so it can run on an air-gapped network.
- Spaces, labels and documents
- Content is organized into spaces that hold related documents, with labels grouping similar spaces, in place of deeply nested folders.
- Templates and content blocks
- Documents are assembled from reusable templates and pre-defined content blocks so teams start from a shared standard.
- Approvals and versions
- A draft, review, approve and publish lifecycle with contribution requests is built in, and documents can be baselined and kept in several live versions.
- Analytics and audit logs
- Reports show which content is read, which is stale and what people search for, alongside activity streams and audit logs. They are included in both plans.
- Permissions and sign-in
- Permissions are set on spaces, documents and actions, and users can authenticate through LDAP, Active Directory, Keycloak or CAS.
Wiki.js
- Three editors
- Pages can be written in Markdown with a live preview, in a visual WYSIWYG editor meant for non-technical people, or directly in HTML.
- Version tracking
- All content changes are tracked. Two versions of a page can be compared visually, and a page can be reverted to an earlier state or recovered after deletion.
- Authentication modules
- Sign-in can use local accounts, services such as Google, GitHub and Slack, or LDAP, SAML, Okta and Azure AD, with two-factor authentication on supported modules.
- Git and cloud storage sync
- Content can be synchronized or backed up to Git services such as GitHub and GitLab, or to storage such as AWS S3, Azure Blob Storage and Google Cloud Storage.
- Groups, permissions and page rules
- Users are placed in groups with granular permissions, and page rules limit a group's access by exact path, by how a path starts or ends, or by regular expression.
- GraphQL API
- A GraphQL endpoint on each wiki reads and modifies all of its resources, using API tokens with permission scopes that are generated in the administration area.
Plans
Documize
Free (5 users)$0
The first 5 users at no cost with no feature restrictions, activated with a free key.
Essential$900
per year for up to 100 users
Self-hosted with unlimited content and storage, LDAP, AD, Keycloak and CAS sign-in, approvals, analytics, audit logs and product support.
Enterprise$1,800
per year for unlimited users
The same feature set as Essential with no limit on the number of users.
Wiki.js
Wiki.js$0
The full application, hosted on your own servers or launched from the DigitalOcean Marketplace image, with community help through the project's support channels.
Ways to pay less
Documize
- Education
30% off for academic institutions
The pricing FAQ offers qualifying academic institutions a 30% discount on request.
Wiki.js
No public discounts listed.
