Confluence vs Documize

Confluence

• Teams that run Jira and want documentation linked to their issues
• Company wikis and intranets organized into spaces per team or project
• Small teams: the Free plan covers up to 10 users

Documize

• Organizations that must keep documentation on their own or air-gapped servers
• Teams that want a flat annual price instead of a per-seat fee
• Controlled documents that need review and approval before they are published

Confluence

• The Free plan stops at 10 users and 2 GB of storage and has no space or page permission settings.
• The pricing page's default prices ($5.42 Standard, $10.44 Premium) are per-user averages for a 300-user team; the first 100 users cost $6.70 or $13.20 each.
• Enforced SSO and SCIM need a separate Atlassian Guard Standard subscription on every plan except Enterprise, which is sold on annual contracts only.
• The self-managed Data Center edition reaches end of life on March 28, 2029, when its subscriptions expire and it becomes read-only.

Documize

• It is self-hosted only: the customer installs it and runs their own database, and the site offers no vendor-hosted version.
• Only the first 5 users are free; larger teams pay $900 a year for up to 100 users or $1,800 a year for unlimited users.
• Billing is annual, with a 90-day refund policy; no monthly option is listed.
• The vendor calls its Community edition open source but does not say on its pricing page how it differs from the paid plans.

Confluence

Pages and spaces

Pages hold project plans, meeting notes and policies, and are grouped into spaces with a page tree. Several people can edit at once, with inline and page comments and version history.

Whiteboards

Freeform canvases for brainstorming and diagrams, with built-in links to Jira. Free allows 3 active whiteboards per user, Standard 10, and Premium and Enterprise have no limit.

Databases

Structured collections that gather information from Jira and other apps and can be laid out as tables, cards or boards.

Rovo AI

Rovo Search, Chat and Agents come with paid plans and are metered in monthly credits: 25 per user on Standard, 70 on Premium and 150 on Enterprise.

Automation

Rule-based automation with templates and a low-code builder. Monthly allowances run from 50 steps per subscription on Free to 500 steps per user on Enterprise.

Permissions and external sharing

Paid plans add space and page permissions, view-only public links, anonymous access and up to 5 free guests per paid user, each limited to a single space.

Documize

Single self-hosted binary

The server ships as one binary with no runtime dependencies for Windows, macOS, Linux and FreeBSD. License validation works offline, so it can run on an air-gapped network.

Spaces, labels and documents

Content is organized into spaces that hold related documents, with labels grouping similar spaces, in place of deeply nested folders.

Templates and content blocks

Documents are assembled from reusable templates and pre-defined content blocks so teams start from a shared standard.

Approvals and versions

A draft, review, approve and publish lifecycle with contribution requests is built in, and documents can be baselined and kept in several live versions.

Analytics and audit logs

Reports show which content is read, which is stale and what people search for, alongside activity streams and audit logs. They are included in both plans.

Permissions and sign-in

Permissions are set on spaces, documents and actions, and users can authenticate through LDAP, Active Directory, Keycloak or CAS.

Confluence

• Free$0

  Up to 10 users on one site with 2 GB of file storage, 3 active whiteboards per user and community support.

• Standard$6.70

  per user / month, billed monthly (first 100 users)

  250 GB of storage, page permissions, guests, public links and 25 Rovo credits per user. Annual billing is $680 a year for up to 10 users.

• Premium$13.20

  per user / month, billed monthly (first 100 users)

  Unlimited storage and whiteboards, analytics, company hub, 24/7 critical-issue support and a 99.9% uptime SLA. $1,300 a year for up to 10 users.

• EnterpriseCustom

  Annual contracts through sales: Atlassian Guard Standard included, up to 150 sites, Atlassian Analytics and a 99.95% uptime SLA.

Documize

• Free (5 users)$0

  The first 5 users at no cost with no feature restrictions, activated with a free key.

• Essential$900

  per year for up to 100 users

  Self-hosted with unlimited content and storage, LDAP, AD, Keycloak and CAS sign-in, approvals, analytics, audit logs and product support.

• Enterprise$1,800

  per year for unlimited users

  The same feature set as Essential with no limit on the number of users.

Confluence

• Annual discount

  Save up to 17% with annual billing

  The pricing page's billing toggle states a saving of up to 17% on annual plans. Annual prices are set by user tier: Standard is $680 a year and Premium $1,300 a year for up to 10 users.

• Nonprofit

  75% off for eligible nonprofits

  Atlassian's licensing page offers Confluence Cloud at 75% off to eligible Community customers: registered nonprofits and social enterprises, verified through Goodstack.

• Education

  75% off for academic institutions

  Academic licenses give eligible schools, colleges and affiliated research institutes 75% off the list price of Confluence Standard, Premium and Enterprise.

• Education

  75% off Classroom licenses

  Eligible college students, graduate students and teachers using Confluence for classroom or learning activities get 75% off Standard and Premium.

Documize

• Education

  30% off for academic institutions

  The pricing FAQ offers qualifying academic institutions a 30% discount on request.