Confluence vs Microsoft SharePoint

Confluence

• Teams that run Jira and want documentation linked to their issues
• Company wikis and intranets organized into spaces per team or project
• Small teams: the Free plan covers up to 10 users

Microsoft SharePoint

• Organizations on Microsoft 365 that need an intranet and team sites
• Document management with version history and item-level permissions
• Companies organizing internal content for Microsoft 365 Copilot

Confluence

• The Free plan stops at 10 users and 2 GB of storage and has no space or page permission settings.
• The pricing page's default prices ($5.42 Standard, $10.44 Premium) are per-user averages for a 300-user team; the first 100 users cost $6.70 or $13.20 each.
• Enforced SSO and SCIM need a separate Atlassian Guard Standard subscription on every plan except Enterprise, which is sold on annual contracts only.
• The self-managed Data Center edition reaches end of life on March 28, 2029, when its subscriptions expire and it becomes read-only.

Microsoft SharePoint

• SharePoint's plans page lists only Microsoft 365 business bundles; no standalone SharePoint subscription is shown.
• The business plans cover 1 to 300 users; larger organizations are pointed to Microsoft 365 enterprise plans.
• Work-grounded Copilot is built into Standard and Premium only; on Business Basic it is an add-on with a regular price of $21.00 per user / month, paid yearly.
• SharePoint runs in a browser, with mobile apps for Android and iOS; Microsoft lists no dedicated desktop app.

Confluence

Pages and spaces

Pages hold project plans, meeting notes and policies, and are grouped into spaces with a page tree. Several people can edit at once, with inline and page comments and version history.

Whiteboards

Freeform canvases for brainstorming and diagrams, with built-in links to Jira. Free allows 3 active whiteboards per user, Standard 10, and Premium and Enterprise have no limit.

Databases

Structured collections that gather information from Jira and other apps and can be laid out as tables, cards or boards.

Rovo AI

Rovo Search, Chat and Agents come with paid plans and are metered in monthly credits: 25 per user on Standard, 70 on Premium and 150 on Enterprise.

Automation

Rule-based automation with templates and a low-code builder. Monthly allowances run from 50 steps per subscription on Free to 500 steps per user on Enterprise.

Permissions and external sharing

Paid plans add space and page permissions, view-only public links, anonymous access and up to 5 free guests per paid user, each limited to a single space.

Microsoft SharePoint

Team and communication sites

Sites for individual teams and for organization-wide news, resources and campaigns, built from templates with flexible layouts and drag-and-drop editing.

Document libraries

Libraries keep version history and access control for every file. Documents can be edited by several people in real time, and files and folders can be kept offline.

Microsoft Lists

Lists share, organize and track structured information next to a site's pages and files, and are included in every business plan.

Granular permissions

Administrators control access at the site, list and item level and can apply policies that govern how files are shared.

Copilot in SharePoint

Drafts pages and sites from a natural-language description or from an existing Word or PowerPoint file. Copilot is built into Standard and Premium and an add-on for Basic.

Customization and automation

Sites can be extended with site designs, web parts, Power Apps and Power Automate, or with custom development on the SharePoint Framework (SPFx).

Confluence

• Free$0

  Up to 10 users on one site with 2 GB of file storage, 3 active whiteboards per user and community support.

• Standard$6.70

  per user / month, billed monthly (first 100 users)

  250 GB of storage, page permissions, guests, public links and 25 Rovo credits per user. Annual billing is $680 a year for up to 10 users.

• Premium$13.20

  per user / month, billed monthly (first 100 users)

  Unlimited storage and whiteboards, analytics, company hub, 24/7 critical-issue support and a 99.9% uptime SLA. $1,300 a year for up to 10 users.

• EnterpriseCustom

  Annual contracts through sales: Atlassian Guard Standard included, up to 150 sites, Atlassian Analytics and a 99.95% uptime SLA.

Microsoft SharePoint

• Business Basic (no Teams)$5.40

  per user / month, paid yearly ($7.00 with Teams)

  SharePoint team and communication sites, document libraries and Microsoft Lists, with 1 TB of cloud storage per user and web and mobile Office apps.

• Business Standard with Copilot$23.50

  per user / month, paid yearly ($20.30 without Teams)

  The same SharePoint features plus desktop Office apps and work-grounded Copilot, which is an add-on to Business Basic.

• Business Premium with Copilot$32.00

  per user / month, paid yearly ($28.80 without Teams)

  Everything in Standard plus Intune device management, Defender for Business and Purview Information Protection.

Confluence

• Annual discount

  Save up to 17% with annual billing

  The pricing page's billing toggle states a saving of up to 17% on annual plans. Annual prices are set by user tier: Standard is $680 a year and Premium $1,300 a year for up to 10 users.

• Nonprofit

  75% off for eligible nonprofits

  Atlassian's licensing page offers Confluence Cloud at 75% off to eligible Community customers: registered nonprofits and social enterprises, verified through Goodstack.

• Education

  75% off for academic institutions

  Academic licenses give eligible schools, colleges and affiliated research institutes 75% off the list price of Confluence Standard, Premium and Enterprise.

• Education

  75% off Classroom licenses

  Eligible college students, graduate students and teachers using Confluence for classroom or learning activities get 75% off Standard and Premium.

Microsoft SharePoint

• Nonprofit

  Nonprofit grant and staff pricing

  Eligible nonprofits get Microsoft 365 Business Basic as a grant, free for up to 300 users, with Business Standard at $3.50 and Business Premium at $5.50 per user / month, paid yearly.

• Other savings

  Copilot Business add-on at $18.00 until Dec 31, 2026

  The Microsoft 365 Copilot Business add-on is listed from $18.00 instead of $21.00 per user / month between July 1 and December 31, 2026. It needs an annual commitment and covers the first year only.